Heavy Duty Tyres Tender

Heavy Duty Tyres Tender

Tender for planned maintenance of vehicle fleet tyres.

UK-Bury St Edmunds: heavy-duty tyres

2012/S 87-143187

Contract notice

Services
Directive 2004/18/EC

Section I: Contracting authority
I.1)Name, addresses and contact point(s)

St Edmundsbury Borough Council
West Suffolk House, Western Way
For the attention of: Philip Clifford
IP33 3YU Bury St Edmunds
UNITED KINGDOM
Telephone: +44 1284757459
E-mail: phil.clifford@stedsbc.gov.uk
Fax: +44 1284757473

Internet address(es):

General address of the contracting authority: www.stedmundsbury.gov.uk

Address of the buyer profile: https://www.suffolksourcing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Forest Heath District Council
District Offices College Heath Road
IP28 7EY Mildenhall
UNITED KINGDOM

Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Tender for planned maintenance of vehicle fleet tyres.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services

NUTS code UKH14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
St Edmundsbury Borough Council and Forest Heath District Council (collectively referred to as the Councils within this PQQ) wish to appoint a suitable contractor for the Planned maintenance of vehicle fleet tyres within the boundaries of the Borough of St. Edmundsbury and the District of Forest Heath for a 36 month period with an option to extend for a further 24 months.
II.1.6)Common procurement vocabulary (CPV)

34352000, 34350000, 34352100, 34913200, 50116500, 50116510
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 300 000,00 and 400 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre qualification questionnaire document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre qualification questionnaire document.
Minimum level(s) of standards possibly required: As detailed in the pre qualification questionnaire document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the pre qualification questionnaire document.
Minimum level(s) of standards possibly required:
As detailed in the pre qualification questionnaire document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed in the pre qualification questionnaire document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TYRE12
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.6.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
10.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Purchasing Authority is also acting on behalf of Forest Heath District Council.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Head of Legal and Democratic Services
West Suffolk House Western Way Bury St Edmunds Suffolk. UK
IP33 3YU Bury St Edmunds
UNITED KINGDOM
E-mail: legal.services@stedsbc.gov.uk
Telephone: +44 1284757141
Internet address: http://www.stedmundsbury.gov.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No.5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
3.5.2012

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