Helicopter Hire Tender for Scottish Police Authority

Helicopter Hire Tender for Scottish Police Authority

The contract is for the provision of an Air Support Helicopter service for the Police Service of Scotland (‘Police Scotland’) in terms of which the Contractor is required to supply a Primary Aircraft for the exclusive use of Police Scotland, and a Back-Up Aircraft.

United Kingdom-Glasgow: Hire of helicopters with crew

2015/S 099-180075

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Police Authority
1 Pacific Quay, 2nd Floor
Contact point(s): Corporate Procurement
For the attention of: Jonathan Barr
G51 1DZ Glasgow
UNITED KINGDOM
Telephone: +44 1786894945
E-mail: procurementtenders@scotland.pnn.police.uk

Internet address(es):

General address of the contracting authority: http://www.spa.police.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Police Authority for the Police Service of Scotland with the functions referred to in Section 2 of the Police and Fire Reform (Scotland) Act 2012

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of an Air Support Helicopter Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Air transport services of passengers and freight, except transport of mail
Main site or location of works, place of delivery or of performance: Based in Greater Glasgow servicing Scotland. The Contractor may be required to deliver the Service out with the Police Scotland Force Area and will do so when required.

NUTS code UKM3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract is for the provision of an Air Support Helicopter service for the Police Service of Scotland (‘Police Scotland’) in terms of which the Contractor is required to supply a Primary Aircraft for the exclusive use of Police Scotland, and a Back-Up Aircraft, during the period of the Contract together with pilotage, full maintenance and repair services, full landing and ground facilities (including an operating base and hangarage), all fuel, insurance cover and other necessary facilities all in accordance with the Specification as detailed within the Invitation to Tender (ITT). An aircraft and pilot (in addition to the Primary Aircraft and pilot) may be requested by the contracting authority to support specific police operations or events.
The standard operating hours for the provision of the Service under the Contract shall be between 0800 and 0100 each day of the year, however, as detailed elsewhere in the ITT, the Service may be required by Police Scotland out with the standard operating hours. The standard operating hours may be subject to change as detailed in the ITT.
The Primary Aircraft to be provided for the exclusive use of Police Scotland will be a light twin-engined helicopter of a type considered suitable for Police use by the Home Office and be 5 years old or younger as at 1.10.2016, e.g. Eurocopter EC135 / Airbus H135 or equivalent.
The Back-Up Aircraft will be a light twin-engined helicopter of a type considered suitable for Police use by the Home Office, e.g. Eurocopter EC135 / Airbus H135 or equivalent.
The Police Operating Base (inclusive of a helicopter landing pad) must be within the Glasgow Air Traffic control zone in: a location that ensures flying time not exceeding 5 minutes to the city centre of Glasgow; a location that allows for unhindered take off and landings and is clear of aerial obstructions; a location quickly accessible by road via arterial routes/motorways; a location that minimises the impact of noise in the local community; and a location approved by the CAA and acceptable to the contracting authority and having all necessary local authority consents and warrants.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=396955

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

60424120, 50212000, 42122120, 35612300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

An air support helicopter service for Police Scotland in terms of which the Contractor is required to provide a Primary Aircraft for the exclusive use of Police Scotland, and a Back-Up Aircraft, during the period of the Contract together with pilotage, full maintenance and repair services, full landing and ground facilities (including an operating base and hangarage), all fuel, insurance cover and other necessary facilities. The Contract is expected to commence on 1.10.2016 and, unless terminated sooner in terms of the relevant contract conditions, will endure for a minimum period of 5 years.

II.2.2)Information about options

Options: yes
Description of these options: The SPA may consider entering into a contract for a period of 7 years, with an option to extend the initial contract period (5 or 7 years) up to a maximum 10 years. The contract will permit the contracting authority an option to request the services of an aircraft and pilot (additional to the Primary Aircraft and pilot) to support specific police operations or events.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A tenderer may be required to provide either a parent company guarantee or a bank guarantee in a form satisfactory to the Scottish Police Authority.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

For the purpose of the Late Payment of Commercial Debts (Interest) Act 1998 it is acknowledged that the agreed credit period will be 30 days. Payment of invoices will be made within 30 days from the date of invoice issued at the time of, or subsequent to, the delivery of goods conforming to the terms and conditions of this contract after confirmation of the aforementioned by an authorised officer of the Scottish Police Authority.
All prices on the Tender must be in Sterling and all payments made to the successful Tenderer will also be in Sterling.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Scottish Police Authority will require each Supplier in the Group to be jointly and severally liable for the satisfactory performance of any Contract. This assurance will be required, in writing, before any contract can be awarded to any such Group.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contractor must hold and must maintain a valid Police Air Operators Certificate (PAOC) and the Contractor shall ensure that the Service is performed and delivered in accordance with the PAOC. As required by the PAOC, the Contractor shall have and shall maintain a Police Air Operations Manual (PAOM) and shall ensure the Service is performed and delivered in compliance with the approved PAOM.
It is essential that pilots utilised to provide the Service are P1 rated, with on-shore experience and have a minimum of 1 500 hours flying experience, 200 hours of which as PIC twin engine. In addition: 500 hours logged as PIC; 100 hours experience flying at or below 1 000 feet AGL; 50 hours night flying experience of which 20 hours must be PIC.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: The financial requirements and assessments are as stated within Section 1 of the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(3) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(4) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(5) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Minimum level(s) of standards possibly required:
The technical requirements and assessments are as stated within the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

16/001
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.7.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

14.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.7.2015 – 12:00

Place:

Police Scotland, 2 French Street, Glasgow, G40 4EH.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Further notices will be published 18-24 months prior to expiry of the contract.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 396955).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Scottish Police Authority will issue to all tenderers by electronic means a formal award decision notification. The notification will give reasons for the award decision and provide details of the standstill period during which period the Scottish Police Authority will refrain from awarding any Contract, which period shall not be less than 10 clear days from the date of the issue of the notification. If proceedings are served on the Scottish Police Authority in relation to a Contract that has not yet been entered into, the procurement process will be automatically suspended. The Public Contracts (Scotland) Regulations 2012 (as amended) provide for aggrieved parties to take action in the Sheriff Court or the Court of Session. Any proceedings brought under the Regulations (other than proceedings seeking an ineffectiveness order) must be brought within 30 days of the date on which the unsuccessful party knew, or ought to have known, that grounds for starting the proceedings had arisen unless the Court considers that there is a good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from that date. Any proceedings seeking an ineffectiveness order must be brought within thirty days of the relevant date under Regulation 47 (8) of the Public Contracts (Scotland) Regulations 2012 (as amended), or, if neither of the circumstances in Regulation 47 (8) apply, within 6 months of the date the Contract was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.5.2015

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