Helicopter Hire Tender for Scottish Police Authority
The contract is for the provision of an Air Support Helicopter service for the Police Service of Scotland (‘Police Scotland’) in terms of which the Contractor is required to supply a Primary Aircraft for the exclusive use of Police Scotland, and a Back-Up Aircraft.
United Kingdom-Glasgow: Hire of helicopters with crew
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Scottish Police Authority
1 Pacific Quay, 2nd Floor
Contact point(s): Corporate Procurement
For the attention of: Jonathan Barr
G51 1DZ Glasgow
Telephone: +44 1786894945
General address of the contracting authority: http://www.spa.police.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762
Electronic access to information: www.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 3: Air transport services of passengers and freight, except transport of mail
Main site or location of works, place of delivery or of performance: Based in Greater Glasgow servicing Scotland. The Contractor may be required to deliver the Service out with the Police Scotland Force Area and will do so when required.
NUTS code UKM3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The standard operating hours for the provision of the Service under the Contract shall be between 0800 and 0100 each day of the year, however, as detailed elsewhere in the ITT, the Service may be required by Police Scotland out with the standard operating hours. The standard operating hours may be subject to change as detailed in the ITT.
The Primary Aircraft to be provided for the exclusive use of Police Scotland will be a light twin-engined helicopter of a type considered suitable for Police use by the Home Office and be 5 years old or younger as at 1.10.2016, e.g. Eurocopter EC135 / Airbus H135 or equivalent.
The Back-Up Aircraft will be a light twin-engined helicopter of a type considered suitable for Police use by the Home Office, e.g. Eurocopter EC135 / Airbus H135 or equivalent.
The Police Operating Base (inclusive of a helicopter landing pad) must be within the Glasgow Air Traffic control zone in: a location that ensures flying time not exceeding 5 minutes to the city centre of Glasgow; a location that allows for unhindered take off and landings and is clear of aerial obstructions; a location quickly accessible by road via arterial routes/motorways; a location that minimises the impact of noise in the local community; and a location approved by the CAA and acceptable to the contracting authority and having all necessary local authority consents and warrants.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=396955
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)
60424120, 50212000, 42122120, 35612300
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The SPA may consider entering into a contract for a period of 7 years, with an option to extend the initial contract period (5 or 7 years) up to a maximum 10 years. The contract will permit the contracting authority an option to request the services of an aircraft and pilot (additional to the Primary Aircraft and pilot) to support specific police operations or events.
II.2.3)Information about renewals
Number of possible renewals: 2
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All prices on the Tender must be in Sterling and all payments made to the successful Tenderer will also be in Sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: The Contractor must hold and must maintain a valid Police Air Operators Certificate (PAOC) and the Contractor shall ensure that the Service is performed and delivered in accordance with the PAOC. As required by the PAOC, the Contractor shall have and shall maintain a Police Air Operations Manual (PAOM) and shall ensure the Service is performed and delivered in compliance with the approved PAOM.
It is essential that pilots utilised to provide the Service are P1 rated, with on-shore experience and have a minimum of 1 500 hours flying experience, 200 hours of which as PIC twin engine. In addition: 500 hours logged as PIC; 100 hours experience flying at or below 1 000 feet AGL; 50 hours night flying experience of which 20 hours must be PIC.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: The financial requirements and assessments are as stated within Section 1 of the Invitation to Tender.
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(3) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(4) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(5) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Minimum level(s) of standards possibly required:
The technical requirements and assessments are as stated within the Invitation to Tender.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 15.7.2015 – 12:00
Police Scotland, 2 French Street, Glasgow, G40 4EH.
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: Further notices will be published 18-24 months prior to expiry of the contract.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: