Hertsmere Council Responsive Maintenance Tender

Hertsmere Council Responsive Maintenance Tender

1.2.1 Minor Building Works; 1.2.2 Mechanical and Electrical responsive and minor works.

United Kingdom-Borehamwood: Construction work

2015/S 209-379800

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertsmere Borough Council
Elstree Way
Contact point(s): Procurement
For the attention of: Andrew Harper
WD6 1WA Borehamwood
UNITED KINGDOM
Telephone: +44 2082072277
E-mail: andrew.harper@hertsmere.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HBC — Responsive Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 900 000 GBP

II.1.5)Short description of the contract or purchase(s)

Hertsmere Borough Council is seeking to establish a framework of contractors to undertake Responsive Maintenance to the Council portfolio of corporate buildings.
The Contract will consist of 2 lots:
— 1.2.1 Minor Building Works;
— 1.2.2 Mechanical and Electrical responsive and minor works.
The tender process will establish 3 contractors (for each Lot) to be initially included on the framework for a period of 3 months. These contractors will be continually assessed and if they fail to meet the minimum thresholds, they will be removed from the framework and their place taken by the next highest scoring bidder against the initial evaluation criteria. Following the initial period a primary contractor will be selected to continue for the duration of the tender pending satisfactory performance levels being maintained.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45212000, 45212300, 45261900

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is split into 2 lots as detailed in this advert. The contracts will be for a maximum of 3 years, with an optional 1 year extension.
Estimated value excluding VAT:
Range: between 600 000 and 900 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the contract for 1 further year.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.3.2016. Completion 31.3.2019

Information about lots

Lot No: 1 Lot title: Minor Building Works

1)Short description

Responsive Building Works.

2)Common procurement vocabulary (CPV)

45210000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000 and 450 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Mechanical and Electrical Responsive and Minor Works

1)Short description

2)Common procurement vocabulary (CPV)

45210000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000 and 450 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender document.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HC106

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.11.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.10.2015

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