HIE Research Framework Agreements

HIE Research Framework Agreements

HIE’s recently approved 2012-2014 Research and Evaluation Plan represents a more co-ordinated and strategic approach to research and evaluation within HIE and outlines organisational research priorities for the next two years.

UK-Dingwall: Research consultancy services

2013/S 016-023192

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highlands and Islands Enterprise
Earl Thorfinn House, 6 Druimchat View
Contact point(s): The Procurement Team
IV15 9XL Dingwall
UNITED KINGDOM
Telephone: +44 1349868977
E-mail: hieprocurement@hient.co.uk

Internet address(es):

General address of the contracting authority: www.hie.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local agency/office
I.3)Main activity
Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
HIE Research Framework Agreements.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Highlands & Islands.
NUTS code UKM6
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)
HIE’s recently approved 2012-2014 Research and Evaluation Plan represents a more co-ordinated and strategic approach to research and evaluation within HIE and outlines organisational research priorities for the next two years. It also recognises that additional project-specific or reactive research work may be required in addition to research plan activities to address particular circumstances, challenges or information requirements.
To support this research activity, the Research and Economics team would like to set up Framework Agreements under which future research could be commissioned. The outcome will be a more efficient, cohesive and co-ordinated approach to research, enabling better budgetary control of research spend and ensuring value for money.
The Frameworks will be themed by the different types of research and divided into 4 Lots as follows:
— Lot 1 Sectoral Research,
— Lot 2 Evaluations,
— Lot 3 Economic Intelligence,
— Lot 4 Socio-Economic Research.
The Framework Agreements will be awarded, on a multi supplier basis for each Lot.
Due diligence activity (including feasibility studies, technical appraisals, etc) will not be covered within the scope of this tender.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=250447.
II.1.6)Common procurement vocabulary (CPV)

73210000, 79311400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Although these are Framework Agreements, and consequently there is no commitment to spend any money, the 3 year budget currently available to deliver the services, across all Lots, is between GBP 1 300 000 and GBP 1 500 000 (excluding VAT).
Estimated value excluding VAT:
Range: between 1 300 000 and 1 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: It is expected that these services will be required from August 2013 for a period of 3 years, unless terminated in accordance with the provisions of the Framework Conditions, with HIE having the option to extend for a further 1 year period after expiry.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 3 Lot title: Economic Intelligence

1)Short description
The requirement is for the provision of economic intelligence, economic commentary, expert opinion, information and analysis for specific geographies and/or sectors of interest within the Highlands and Islands with a view to providing a comprehensive economic overview and evidence base which could be utilised for multiple purposes.
The suppliers will be required to produce briefings, fact sheets, socio-economic profiles, market assessments and reports for the Highlands and Islands and its constituent geographies and economic sectors.
2)Common procurement vocabulary (CPV)

79311400, 73110000, 73210000

3)Quantity or scope
The 3 year budget currently available to deliver the services, across this Lot, is between GBP 250 000 and GBP 300 000 (ex VAT).
As an estimate, it is currently anticipated that approximately 18 to 20 assignments will be required per annum and be in the region of GBP 5 000.
Estimated value excluding VAT:
Range: between 250 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is currently envisaged that around 8 suppliers will be invited to tender with up to 4 being appointed to the Framework. However, HIE reserves the right to appoint more or less suppliers depending on the responses received.
Lot No: 1 Lot title: Sectoral Research
1)Short description
The nature of individual assignments will be tailored to reflect the purpose of each research commission and will include, but are not be limited to, sector baselining; measurement activities; supply chain analysis; market appraisal; foresighting and the production of sectoral development plans.
2)Common procurement vocabulary (CPV)

73110000, 73210000

3)Quantity or scope
The 3 year budget currently available to deliver the services, across this Lot, is between GBP 475 000 and GBP 525 000 (ex VAT).
As an estimate, it is currently anticipated that approximately 10 to 12 assignments will be required per annum varying in range of between GBP 10 000 and GBP 30 000.
Estimated value excluding VAT:
Range: between 475 000 and 525 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is currently envisaged that around 10 suppliers will be invited to tender with up to 5 being appointed to the Framework.
However, HIE reserve the right to appoint more or less suppliers depending on the responses received.
Lot No: 2 Lot title: Evaluations
1)Short description
The nature of the individual assignments will be tailored to reflect the objectives of each evaluation and will include, but are not be limited to, formative and interim evaluation activities; summative evaluation activities; impact evaluation studies and efficiency/effectiveness evaluation studies.
2)Common procurement vocabulary (CPV)

73110000, 73210000

3)Quantity or scope
The 3 year budget currently available to deliver the services, across this Lot, is between GBP 325 000 and GBP 375 000 (ex VAT).
As an estimate, it is currently anticipated that approximately 5 to 8 assignments will be required per annum varying in range of between GBP 15 000 and GBP 25 000.
Estimated value excluding VAT:
Range: between 325 000 and 375 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is currently envisaged that around 8 suppliers will be invited to tender with up to 4 being appointed to the Framework. However, HIE reserve the right to appoint more or less suppliers depending on the responses received.
Lot No: 4 Lot title: Socio-Economic
1)Short description
The research requirements for this Lot will be very varied, aimed primarily, but not exclusively, at influencing or informing policy development within HIE and across the wider public sector. Target audiences will include businesses, social enterprises, community groups, community residents and public sector partners. Research will focus on ensuring the right infrastructure, conditions, projects and programmes are in place to support both economic and community development in the region
2)Common procurement vocabulary (CPV)

79311400, 73110000, 73210000

3)Quantity or scope
The 3 year budget currently available to deliver the services, across this Lot, is between GBP 250 000 and GBP 300 000.
As an estimate, it is currently anticipated that approximately 8 to 10 assignments will be required per annum varying in values in the range of between GBP 10 000 and GBP 20 000.
Estimated value excluding VAT:
Range: between 250 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is currently envisaged that around 10 suppliers will be invited to tender with up to 5 being appointed to the Framework. However, HIE reserves the right to appoint more or less suppliers depending on the responses received.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Full details provided in the PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details to be provided in the Invitation To Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
Full details provided in the PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
Full details are provided in the PQQ.
Minimum level(s) of standards possibly required: Minimum level of insurance cover for Professional Indemnity Liability (GBP 500 000).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Full details are provided in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Objective criteria is based on the capability and capacity to deliver the contract. Full details are provided in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
20.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
3.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: HIE reserves the right to re-tender for these services upon termination of the contract in accordance with the provisions of the Framework Conditions or at the end of the contract period, including any extension period.
VI.2)Information about European Union funds
VI.3)Additional information
In order to participate, suppliers should register their interest in this contract on the Public Contracts Scotland website and download and complete the attached PQQ.
This free registration process will also give suppliers access to an on line “Question & Answer” facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders.
Capability and capacity will be determined based on responses provided to the PQQ questions.
It is preferable that clarifications are raised on an individual basis and not grouped together in one query. This will allow a quicker turnaround for clarifications that can be quickly responded to and not delay a response due to some elements taking longer to clarify.
Completed PQQs must be received by the date and time indicated with all questions answered.
The highest scoring submissions will be invited to tender (ITT).
(SC Ref:250447)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: HIE will incorporate a minimum of 10 calendar days standstill period from the date information on the award of the contract is communicated to tenderers before entering into a contract with the successful tenderer(s). If an appeal regarding the award of contract has not been successfully resolved, an economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (as amended) may bring proceedings in the Sheriff Court or the Court of Sessions.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.1.2013

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