High Performance Computing Facility Purchase and Future Call Off Framework

High Performance Computing Facility Purchase and Future Call Off Framework

Historically the facilities have been based on one large machine with the current resource (Minerva) comprising approx. 500 nodes and 6 000 cores.

United Kingdom-Coventry: Data-processing machines (hardware)

2015/S 067-118379

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Warwick
University of Warwick University House, Kirby Corner Road
For the attention of: Carl Johnson, Trevor Williams
CV4 8UW Coventry
UNITED KINGDOM
Telephone: +44 2476150575

Internet address(es):

General address of the contracting authority: https://www.warwick.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofwarwick

Electronic access to information: https://in-tendhost.co.uk/universityofwarwick

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofwarwick

Further information can be obtained from: http://www.in-tendhost.co.uk/universityofwarwick/
http://www.in-tendhost.co.uk/universityofwarwick/asp/home.asp
For the attention of: Trevor Williams
CV4 8UW Coventry
UNITED KINGDOM
Telephone: +44 2476150911
Internet address: http://www.in-tendhost.co.uk/universityofwarwick

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: http://www.in-tendhost.co.uk/universityofwarwick/
http://www.in-tendhost.co.uk/universityofwarwick/asp/home.asp
CV4 8UW Coventry
UNITED KINGDOM
Internet address: http://www.in-tendhost.co.uk/universityofwarwick/

Tenders or requests to participate must be sent to: http://www.in-tendhost.co.uk/universityofwarwick/
http://www.in-tendhost.co.uk/universityofwarwick/asp/home.asp
For the attention of: Debbie Cook
CV4 8UW Coventry
UNITED KINGDOM
Internet address: http://www.in-tendhost.co.uk/universityofwarwick/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

High Performance Computing Facility Purchase and Future Call Off Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: University of Warwick, Coventry CV4 7AL.

NUTS code UKG33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 900 000 and 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This tender is concerned with refreshing Warwick’s central High Performance Computing (HPC) facilities. Historically the facilities have been based on one large machine with the current resource (Minerva) comprising approx. 500 nodes and 6 000 cores. Rather than decommission this machine completely, the CSC is moving to a model where 50 % of its HPC facilities are refreshed every 2 years based on a 4 year lifecycle per 50 % of the facility. The rationale is that a more frequent refresh cycle yields quicker access to new technology and running two machines allows a level of business continuity whilst half of the facility is refreshed. The procurement herein constitutes the first iteration of the new refresh model.

All correspondence regarding this tender procedure should be made through the University of Warwick In-Tend system via the ‘Correspondence’ functionality. Failure to do so may result in the correspondence being excluded from the tender procedure: https://in-tendhost.co.uk/universityofwarwick

II.1.6)Common procurement vocabulary (CPV)

30210000, 48600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See section II.1.5).

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The University’s particular requirements will be set out in the Invitation to Tender documentation and may include, inter alia, performance bond(s) and/or parent-company guarantee(s) and/or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Further details will be set out in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The College’s particular requirements are to be determined but the University may require that any contract awarded shall be entered into by a single legal entity on the part of the successful candidate.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.
Minimum level(s) of standards possibly required: Please refer to tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CJ-04-15-CSC-HPC-MI

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.5.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.5.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 4.5.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Part funded by EPSRC.

VI.3)Additional information

Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full tender documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of our e-tendering system. Failure to do so may result in queries being excluded from the procedure.

The University expressly reserves the rights:
i) Not to award any contract as a result of this procurement process commenced by publication of this notice;
ii) To make whatever changes it may see fit to the content and structure of the tendering competition;
iii) To award (a) contract(s) in respect of any part(s) of the (services) covered by this notice; and
iv) To award contract(s) in stages.
And in no circumstances will the University be liable for any costs incurred by candidates.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 30 days).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.4.2015

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