High Performance Computing Maintenance Contract

High Performance Computing Maintenance Contract

Cardiff University, on behalf of HPC Wales Ltd is seeking proposals for a computer maintenance contract covering HPC and associated networking infrastructure.

United Kingdom-Cardiff: Maintenance and repair of computer equipment

2016/S 101-179915

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UNITED KINGDOM
Contact person: Julie Paynter
Telephone: +44 2920879648
E-mail: Buyline@cardiff.ac.uk
NUTS code: UKL

Internet address(es):Main address: www.cardiff.ac.uk/purch/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HPC High Performance Computing Interim Maintenance.

Reference number: SPEC494

II.1.2)Main CPV code

50312000

II.1.3)Type of contract

Services

II.1.4)Short description:

Cardiff University, on behalf of HPC Wales Ltd is seeking proposals for a computer maintenance contract covering HPC and associated networking infrastructure for hardware situated at the Bangor, Cardiff and Swansea University sites. HPC Wales comprises a mix of HPC systems based on Intel Westmere and Sandy Bridge processors supplied by Fujitsu using their Primergy servers. Storage is provided by Eternus and DDN Solutions with Quantum Tape Libraries providing backup solution. The majority of this hardware is no longer within an active maintenance agreement, which expired 31.12.2015. This tender is seeking to identify suppliers to rectify existing faults and provide a maintenance contract (break/fix support) for a minimum of 12 months, with options to extend under an incremental process for potentially an additional 12 months.

II.1.5)Estimated total value

Value excluding VAT: 360 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Computer Servers and blade including all management servers and login nodes

Lot No: 1

II.2.2)Additional CPV code(s)

50312000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Lot 1:

HPC Wales Computer Services;

1-CU-HTC: Cardiff High Throughput Cluster (167 × BX922 Intel Westmere nodes + 1 × RX900 and 4 × RX600 Intel Nehalem nodes);

1-CU-Cap: Cardiff Capacity Cluster (384 × CX250S1 Intel Sandy Bridge nodes);

1-CU-GPU: Cardiff GPU Cluster nodes (16 × CX270 Intel Sandy Bridge nodes);

1-SU-Cap: Swansea Capacity Cluster (128 × CX250S1 Intel Sandy Bridge nodes);

1-SU-Cab: Swansea Capability Cluster (256 × CX250S1 Intel Sandy Bridge nodes);

1-SU-GPU: Swansea GPU Cluster (16 × CX270 Intel Sandy Bridge nodes);

1-BU-T1: Bangor University Cluster (54 × BX922 Intel Westmere nodes);

1-Man-Nodes: Service nodes located at all sites based on Intel Westmere and Sandy Bridge servers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/07/2016
End: 18/07/2017
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended in 1 month, 3 month, 6 month or 12 month increments up to 18.7.2018, subject to satisfactory performance, pricing and funding.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: ERDF Project Code 510739 subject to award/contract.
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Eternus Storage — longer term/home NFS File system along with Quantum Tape Libraries

Lot No: 2

II.2.2)Additional CPV code(s)

50312000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Cardiff, Bangor, Swansea.

II.2.4)Description of the procurement:

Eternus Storage and Quantum Tape Libraries. The Quantum Tape Libraries refer to installations at Cardiff and Swansea only.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 50 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/07/2016
End: 18/07/2017
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended in 1 month, 3 month, 6 month or 12 month increments up to 18.7.2018, subject to satisfactory performance, pricing and funding.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: ERDF Project Code 510739 subject to award/contract.
II.2.14)Additional information
II.2)Description

II.2.1)Title:

DDN Storage — Parallel File System (Lustre)

Lot No: 3

II.2.2)Additional CPV code(s)

50312000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Cardiff and Swansea.

II.2.4)Description of the procurement:

DDN Storage (Cardiff and Swansea only).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 80 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/07/2016
End: 18/07/2017
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended in 1 month, 3 month, 6 month or 12 month increments up to 18.7.2018, subject to satisfactory performance, pricing and funding.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: ERDF Project Code 510739 subject to award/contract.
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Network Switches and Firewalls (Checkpoint)

Lot No: 4

II.2.2)Additional CPV code(s)

50312000

II.2.3)Place of performance

NUTS code: UKK43
Main site or place of performance:

Cardiff, Bangor and Swansea.

II.2.4)Description of the procurement:

Network Switches and Firewalls (Checkpoint).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/07/2016
End: 18/07/2017
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended in 1 month, 3 month, 6 month or 12 month increments up to 18.7.2018, subject to satisfactory performance, pricing and funding.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: ERDF Project Code 510739 subject to award/contract.
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mellanox InfiniBand Switch

Lot No: 5

II.2.2)Additional CPV code(s)

50312000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Cardiff, Bangor and Swansea.

II.2.4)Description of the procurement:

Mellanox InfiniBand Switch.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/07/2016
End: 18/07/2017
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended in 1 month, 3 month, 6 month or 12 month increments up to 18.7.2018, subject to satisfactory performance, pricing and funding.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: ERDF Project Code 510739 subject to award/contract.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in the ITT (Invitation to Tender) documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/06/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/06/2016
Local time: 12:00
Place:

Cardiff University.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

As set out in the ITT documents.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As stated in the ITT Documents.

(WA Ref:46174).

VI.4)Procedures for review

VI.4.1)Review body

Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UNITED KINGDOM
Telephone: +44 2920879648Internet address:www.cardiff.ac.uk/purch/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to clarify or query the award decision before the contract is entered into. The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/05/2016

 

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