Higher Education Longitudinal Survey

Destination of Leavers from Higher Education Longitudinal Survey

The Higher Education Statistics Agency Limited collects a range of data from approx. 260 higher education providers across the UK and is regarded as a global leader in HE data collection and dissemination.

United Kingdom-Cheltenham: Survey design services

2016/S 043-070183

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Higher Education Statistics Agency Limited (HESA)
95 The Promenade
Cheltenham
GL50 1HZ
UNITED KINGDOM
Contact person: Matthew Ashman
Telephone: +44 1242211105
E-mail: LDLHE-procurement@hesa.ac.uk
NUTS code: UKK13Internet address(es):Main address: https://www.hesa.ac.uk/

Address of the buyer profile: https://www.hesa.ac.uk

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: http://hesa.ac.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Destination of Leavers from Higher Education Longitudinal Survey.

II.1.2)Main CPV code

79311100

II.1.3)Type of contract

Services

II.1.4)Short description:

The Higher Education Statistics Agency Limited (‘HESA’) collects a range of data from approx. 260 higher education (HE) providers across the UK and is regarded as a global leader in HE data collection and dissemination.

The requirement is for a contractor to undertake the Destination of Leavers from Higher Education survey.

The Destinations of Leavers from Higher Education (DLHE) Survey is a survey of leavers from Higher Education (HE). It investigates the early career patterns of HE leavers by finding out about what they are doing on particular dates.

The second stage of the survey, or Longitudinal Survey, to which this procurement relates, is a follow-up survey that looks at the destinations of leavers up to 3 and a half years after they left their HE Provider. This second stage invites all those who completed the Early Survey to take part in the follow-up.

The total estimated value is 750 000 GBP (excl. VAT).

II.1.5)Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79311000
79311100
79311200
79311210
79311400

II.2.3)Place of performance

NUTS code: UKK13
Main site or place of performance:

Cheltenham, Gloucestershire.

II.2.4)Description of the procurement:

HESA is undertaking a procurement exercise (in accordance with the Restricted process), to select a supplier to deliver the Destination of Leavers from Higher Education Longitudinal Survey. The survey process needs to commence in July 2016 with data being collected from graduates during Autumn/Winter 2016.

HESA will require the contractor to:

— Survey samples of graduates from the 2012/13 leaving cohorts in the December/January three and a half years after leaving higher education to find out about their career progression since graduation.

— In order to make this happen, the contractor will:

o Receive lists of graduates to be surveyed from HESA. It is proposed that these be in two parts: a structured random sample (approximately 70 000) plus a second list of all remaining graduates from the cohort (between 250 000 and 300 000).

— Collect graduate contact details from approximately 170 higher education institutions

— Use the draft questionnaire which will be provided, but undertake necessary design work and cognitive testing to finalise and produce versions for use with different contact methods, subject to mutual agreement and sign-off.

— Provide Welsh versions of all survey instruments for use with graduates from Welsh institutions/those domiciled in Wales, who choose to complete the survey in the medium of Welsh.

— Ensure survey is accessible to graduates with disabilities.

— Use a range of contact and follow-up methods (online, postal and telephone etc.) as appropriate, to a specified timescale.

— Establish a data protection regime and provide data protection support and advice as necessary to both institutions and graduates.

— Provide a contact point for graduates with queries about the survey (email and telephone).

— Record information on timing and method of response for each graduate and also record where responses are provided by a third-party on the graduate’s behalf.

— Code the data collected from the survey using coding frames agreed with HESA, including versions of SOC, SIC and JACS as appropriate.

— Provide HESA with a complete coded and documented dataset and individual institutions with their subsets of that dataset.

— Provide a final report including results of analysis of the data to assess data quality, robustness and identify any non-response bias.

— Undertake necessary reporting to HESA and to a steering group.

The requirement is for a contractor to undertake the Destination of Leavers from Higher Education survey.

The procurement documents are available by emailing ldlhe-procurement@hesa.ac.uk

Will bidders please note that this requirement is time-critical and this new contract needs to be in place no later than the end of June in order for the survey to commence by 1.8.2016.

HESA intends to conduct this procurement by following the procedures laid down in the Public Contracts Regulations 2015. In doing so, HESA is not to be taken as acknowledging that it is a contracting authority within the meaning of the Regulations, or as accepting any legal obligation to follow those procedures in the case of this or any other procurement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

HESA is proposing to offer an initial one-year contract and will require the appointed contractor to conduct the survey in 2016. There may be potential for a two-year extension dependent on funding being available or if the requirement for this data collection remains following the outcomes of the sector review of graduate destination and outcomes data (https://www.hesa.ac.uk/content/view/3779)

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The selection criteria applicable to this procurement shall be as described within the Pre-Qualification Questionnaire (‘PQQ’). Interested candidates should note that they must satisfy minimum requirements in respect of economic and financial standing as further described in Section III.1.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All costs of participation in the process shall be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties subject to a sufficient number of satisfactory responses being received.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 028-045451

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/03/2016
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/04/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Candidates will remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from candidates in connection with taking part in this procurement, regardless of whether such costs arise as a consequence direct or indirect of any amendments made to the procurement documents by HESA at any time.

HESA reserves the right at any time to:

i) reject any or all responses and to cancel or withdraw this procurement at any stage;

ii) award a contract without prior notice;

iii) change the basis, the procedures and the timescales set out or referred to within the procurement documents;

iv) require a candidate to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification);

v) terminate the procurement process; and

vi) amend the terms and conditions of the selection and evaluation process.

Under no circumstances will HESA or any of its respective advisors be liable for any costs or expenses incurred by candidates and/or its respective advisors arising directly or indirectly from this procurement or termination thereof, including, without limitation, any changes or adjustments made to the procurement documentation, or the exclusion/disqualification of a candidate. For the avoidance of doubt, where a candidate is disqualified or excluded from the procurement process, under no circumstances will HESA or its advisors be liable for any costs or expenses howsoever incurred by such candidates.

HESA intends to conduct this procurement by following the procedures laid down in the Public Contracts Regulations 2015. In doing so, HESA is not to be taken as acknowledging that it is a contracting authority within the meaning of the Regulations, or as accepting any legal obligation to follow these procedures in the case of this or any other procurement.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England & Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
UNITED KINGDOM
Telephone: +44 2079477882Internet address:http://www.justice.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Any appeals should be promptly brought to the attention of the Chief Executive of HESA at the address specified in Section I above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the timescales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such Regulations, HESA will also incorporate a minimum 10 calendar day standstill period from the date information on award of contract is communicated to tenderers.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/02/2016

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