Highway Grass Verge Cutting and Hedge Cutting Services Durham

Highway Grass Verge Cutting and Hedge Cutting Services Durham

Maximum number of participants to the framework agreement envisaged: 24.

United Kingdom-Durham: Horticultural services

2015/S 049-085616

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Durham County Council
Corporate Procurement, County Hall
Contact point(s): http://www.nepoportal.org to log on and access the tender documents reference 9TMH-G6C4BZ
For the attention of: Kay Duthie
DH1 5UL Durham
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.durham.gov.uk

Electronic access to information: http://www.nepoportal.org

Electronic submission of tenders and requests to participate: http://www.nepoportal.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Provision of Highway Grass Verge Cutting and Hedge Cutting Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Main site or location of works, place of delivery or of performance: To include locations throughout the County of Durham.

NUTS code UKC14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 24

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 160 000 and 350 000 GBP

II.1.5)Short description of the contract or purchase(s)

This procurement exercise is for the implementation of a Framework Agreement for Contractors to provide Highway Grass Verge Cutting and Hedge Cutting Services for Durham County Council.
This framework contract will be divided into separate Lots and interested parties may bid for a Lot, a combination of Lots or all Lots. Details of the Lots covered by this contract are outlined below.
Lot 1 West Durham;
Lot 2 Durham City Area;
Lot 3 Derwentside and Chester-Le Street Area;
Lot 4 Easington Area;
Lot 5 Crook Area;
Lot 6 Bishop Auckland Area;
Lot 7 Sedgefield Area;
Lot 8 Teesdale Area.
The Council requires Contractors to be able to carry out Highway Grass Verge Cutting and Hedge Cutting within each individual lot they are bidding for.
Please note that the estimated value is not guaranteed.

II.1.6)Common procurement vocabulary (CPV)

77300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 West Durham

1)Short description

West Durham.

2)Common procurement vocabulary (CPV)

77300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is the Council’s intention to appoint a maximum of 3 suppliers on the Framework for each lot using a ranking system. The Council intends to place call off orders with the Provider placed in 1st position for each Lot on the framework. Where the 1st placed Provider is unable to fulfil the requirement, the Council may offer that Order to the Framework Provider that submitted the next lowest priced tender for that Lot in accordance with the relevant Award Criteria.

Lot No: 2Lot title: Lot 2 Derwentside and Chester-Le Street Area

1)Short description

Derwentside and Chester-Le Street Area.

2)Common procurement vocabulary (CPV)

77300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is the Council’s intention to appoint a maximum of 3 suppliers on the Framework for each lot using a ranking system. The Council intends to place call off orders with the Provider placed in 1st position for each Lot on the framework. Where the 1st placed Provider is unable to fulfil the requirement, the Council may offer that Order to the Framework Provider that submitted the next lowest priced tender for that Lot in accordance with the relevant Award Criteria.

Lot No: 3Lot title: Lot 3 Durham City Area

1)Short description

Durham City Area.

2)Common procurement vocabulary (CPV)

77300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is the Council’s intention to appoint a maximum of 3 suppliers on the Framework for each lot using a ranking system. The Council intends to place call off orders with the Provider placed in 1st position for each Lot on the framework. Where the 1st placed Provider is unable to fulfil the requirement, the Council may offer that Order to the Framework Provider that submitted the next lowest priced tender for that Lot in accordance with the relevant Award Criteria.

Lot No: 4Lot title: Lot 4 Easington Area

1)Short description

Easington Area.

2)Common procurement vocabulary (CPV)

77300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is the Council’s intention to appoint a maximum of 3 suppliers on the Framework for each lot using a ranking system. The Council intends to place call off orders with the Provider placed in 1st position for each Lot on the framework. Where the 1st placed Provider is unable to fulfil the requirement, the Council may offer that Order to the Framework Provider that submitted the next lowest priced tender for that Lot in accordance with the relevant Award Criteria.

Lot No: 5Lot title: Lot 5 Crook Area

1)Short description

Crook Area.

2)Common procurement vocabulary (CPV)

77300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is the Council’s intention to appoint a maximum of 3 suppliers on the Framework for each lot using a ranking system. The Council intends to place call off orders with the Provider placed in 1st position for each Lot on the framework. Where the 1st placed Provider is unable to fulfil the requirement, the Council may offer that Order to the Framework Provider that submitted the next lowest priced tender for that Lot in accordance with the relevant Award Criteria.

Lot No: 6Lot title: Lot 6 Bishop Auckland Area

1)Short description

Bishop Auckland Area.

2)Common procurement vocabulary (CPV)

77300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is the Council’s intention to appoint a maximum of 3 suppliers on the Framework for each lot using a ranking system. The Council intends to place call off orders with the Provider placed in 1st position for each Lot on the framework. Where the 1st placed Provider is unable to fulfil the requirement, the Council may offer that Order to the Framework Provider that submitted the next lowest priced tender for that Lot in accordance with the relevant Award Criteria.

Lot No: 7Lot title: Lot 7 Sedgefield Area

1)Short description

Sedgefield Area.

2)Common procurement vocabulary (CPV)

77300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is the Council’s intention to appoint a maximum of 3 suppliers on the Framework for each lot using a ranking system. The Council intends to place call off orders with the Provider placed in 1st position for each Lot on the framework. Where the 1st placed Provider is unable to fulfil the requirement, the Council may offer that Order to the Framework Provider that submitted the next lowest priced tender for that Lot in accordance with the relevant Award Criteria.

Lot No: 8Lot title: Lot 8 Teesdale Area

1)Short description

Teesdale Area.

2)Common procurement vocabulary (CPV)

77300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is the Council’s intention to appoint a maximum of 3 suppliers on the Framework for each lot using a ranking system. The Council intends to place call off orders with the Provider placed in 1st position for each Lot on the framework. Where the first placed Provider is unable to fulfil the requirement, the Council may offer that Order to the Framework Provider that submitted the next lowest priced tender for that Lot in accordance with the relevant Award Criteria.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
Further details will be set out in the tender documents, if relevant.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability, if relevant. If relevant, further details will be set out in the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Council has undertaken a commitment to ensure wider social and community benefits are achieved in the course of all its commissioning and procurement activities. In accordance with this, Bidders may be required to work with the Council towards achieving such aims.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45-50 of Directive 2004/18/EC and Regulations 23-29 of the Public Contract Regulations 2006 and as set out in the tender documents available from the NEPO Portal as detailed in VI.3.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the ITT Tender Documentation available from the NEPO Portal as detailed in Section VI.3.
Minimum level(s) of standards possibly required: 1. Public Liability — 5 000 000 GBP
2. Employers Liability — 10 000 000 GBP
3. Motor Vehicle — third party cover required as a minimum.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48-50 of Directive 2004/18/EC and Regulation 25 of the Public Contract Regulations 2006 and as set out in the Tender Documentation available from the NEPO portal as detailed in section VI.3.
Minimum level(s) of standards possibly required:
Essential Criteria as outlined in the tender documents. Bidders must successfully pass parts A – E of the Tender Response Document 3 in line with the evaluation criteria set out in the Tender documents to have their responses to the Essential Criteria F assessed. Parts A – F of the Tender response Document 3 include: grounds for exclusion, insurance, health and safety and equality and diversity and Essential Criteria.
The Council intends to award the framework to a maximum of 3 successful Contractor(s) for each Lot.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9TMH-G6C4BZ

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.4.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

10.4.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please note this tender opportunity is being advertised on Durham County Councils E-tendering system.

Organisations can register electronically for the Pre Qualification Questionnaire (PQQ) documents via www.nepoportal.org

Please access this system and the Supplier area, select Durham and input 9TMH-G6C4BZ
Please note that the Tender documents will be available for you to download on this system.
The Contract will be for an initial 2 years with an option to extend for a further 2 years.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting Authority will incorporate a standstill period at the point information of the award of the Contract is communicated to Bidders. The notification will provide full information on the award decision. The standstill period will be for a minimum of 10 calendar days, provides time for the unsuccessful bidders to challenge the award decision before the contract(s) are entered into. The Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.3.2015

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