Highways Maintenance Contract 2015 – 2020

Highways Maintenance Contract 2015 – 2020

Rochdale Metropolitan Borough Council (the Council) intends to procure a contract for the repair and minor improvement work to the Council’s highways infrastructure.

United Kingdom-Rochdale: Highway maintenance work

2014/S 131-233361

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rochdale Metropolitan Borough Council
External, Number One Riverside, Smith Street
For the attention of: Mr Andrew Storey
OL16 1XU Rochdale
UNITED KINGDOM
Telephone: +44 1706923293
E-mail: andrew.storey@rochdale.gov.uk

Internet address(es):

General address of the contracting authority: www.rochdale.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Highways Maintenance Contract 2015 – 2020

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Highways Maintenance Depot
Princess Street
Rochdale
OL12 0HA

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Rochdale Metropolitan Borough Council (the Council) intends to procure a contract for the repair and minor improvement work to the Council’s highways infrastructure.
The works will include but not limited to;
– Reactive Works – consisting of reactive repairs to the highways, drainage, traffic signs and other street furniture and street lighting
– Planned Maintenance – consisting of highway and footway schemes, street lighting and larger area of defects which are not covered by reactive works
– Gully Cleaning – consisting of routine and reactive cleaning
– Winter Service – consisting of gritting and snow ploughing
– Out of Hours Call Out – consisting of works carried out outside normal working hours
There is a Street Lighting PFI Contract in place within Rochdale. Street lighting, illuminated signs & bollards and all mains lighting may however be included within the contract.
The project is to replace the existing term maintenance contract which expires on 31st May 2015.
Tenderers should note that this contract is open to and may be used by other Association of Greater Manchester Authorities (AGMA) and its associate members, and Manchester Partners – this includes the following Councils: Bolton, Stockport, Tameside, Oldham, Manchester, Rochdale, Bury, Salford, Wigan, Blackburn Darwen BC, Blackpool, Cheshire East, Warrington, and Greater Manchester Fire and Rescue Authority, Greater Manchester Police Authority, Greater Manchester Waste Disposal Authority, Manchester Central Convention Complex, Commission for New Economy, Greater Manchester Passenger Transport Executive (TfGM),Transport for Greater Manchester, Greater Manchester Combined Authority and the Integrated Transport Authority, and Lancashire County Council.
At

II.1.6)Common procurement vocabulary (CPV)

45233139452332104523330045233100713112207131121063712200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Rochdale Metropolitan Borough Council (the Council) intends to procure a contract for the repair and minor improvement work to the Council’s highways infrastructure.
The works will include but not limited to;
– Reactive Works – consisting of reactive repairs to the highways, drainage, traffic signs and other street furniture and street lighting
– Planned Maintenance – consisting of highway and footway schemes, street lighting and larger area of defects which are not covered by reactive works
– Gully Cleaning – consisting of routine and reactive cleaning
– Winter Service – consisting of gritting and snow ploughing
– Out of Hours Call Out – consisting of works carried out outside normal working hours
There is a Street Lighting PFI Contract in place within Rochdale. Street lighting, illuminated signs & bollards and all mains lighting may however be included within the contract.
The project is to replace the existing term maintenance contract which expires on 31st May 2015.
The existing highways maintenance depot site has recently been refurbished and comprises office, stores, mess facilities, weighbridge, hotbox and salt barn. It is expected that the successful contractor will lease and manage this site.
Estimated value excluding VAT:
Range: between 20 000 000 and 50 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.6.2015. Completion 31.3.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Insurances in accordance with those set in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment by valuations in accordance with the terms of the contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

NEC Term Maintenance Contract with Option A Clauses

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Please refer to tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Please refer to tender documentation.
Minimum level(s) of standards possibly required: Please refer to tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met:
Please refer to tender documentation.
Minimum level(s) of standards possibly required:
Please refer to tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
Objective criteria for choosing the limited number of candidates: The evaluation methodology is described within the tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes

Additional information about electronic auction: www.the-chest.org.uk

Contract Reference CONTRACT-9LMK-KTLA4D

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CONTRACT-9LMK-KTLA4D
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.8.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.10.2014 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.7.2014

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