Highways Services Tender Redcar and Cleveland

Highways Services Tender Redcar and Cleveland

This contract notice is to invite tenders to undertake works on the highways including roads, footways and other defined highways within the borough of Redcar and Cleveland. 

United Kingdom-Redcar: Highway maintenance work

2014/S 124-220115

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Redcar and Cleveland Borough Council
Corporate Procurement, Redcar & Cleveland House, Kirkleatham Street
For the attention of: Mrs Jane Turner
TS10 1RT Redcar
UNITED KINGDOM
Telephone: +44 1642771258
E-mail: jane.turner@redcar-cleveland.gov.uk

Internet address(es):

General address of the contracting authority: www.redcar-cleveland.gov.uk

Further information can be obtained from: NEPO portal
Internet address: www.nepoportal.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NEPO portal
Internet address: www.nepoportal.org

Tenders or requests to participate must be sent to: NEPO portal
Internet address: www.nepoportal.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Highways Services

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Borough of Redcar & Cleveland

NUTS code UKC1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This contract notice is to invite tenders to undertake works on the highways including roads, footways and other defined highways within the borough of Redcar and Cleveland. The Contracting authority presently has responsibility for approximately 724 km of highways and 539 km of footway. The works may be planned or reactive/cyclical, capital, maintenance or repair works and may include other associated services.
The contract period it is predicted will be an initial period of 5 years with potential extension periods, this will be further defined within the tender documentation
The authority is committed to delivering a quality, cost effective service which represents value for money it is intended that this contract will build on existing good practice and further improve service delivery over the contract period. The contract should provide a transparent cost structure and continuously strive to achieve savings.
The Contracting Authority reserves the right to award part of this contract or not award it in its entirety. The form of contract is yet to be determined and will be defined at tender stage
This contract is initially being let by Redcar and Cleveland Borough Council, however access to this contract maybe extended to other public sector organisations within the Tees Valley; Stockton on Tees Borough Council, Darlington Borough Council, Hartlepool Borough Council, Middlesbrough Council, Cleveland Police and Cleveland Fire Brigade. The requirements will vary from organisation to organisation and there is no guarantee that all organisations will participate in this contract in the future. Redcar and Cleveland Borough Council will only be responsible for their list of contract requirements. All other organisations will be responsible for their individual requirements and contract arrangement.

II.1.6)Common procurement vocabulary (CPV)

452331394523314290640000452331204523322245232451452332207100000071630000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope may include scheduled/unscheduled structural maintenance activities, footway/cycleway maintenance, signing/lining maintenance, car park maintenance, bus infrastructure maintenance, highway draining maintenance, highway flooding, highway gully cleaning, bridge/structures maintenance, coastal defence maintenance, minor highway improvements, winter maintenance function, emergency/incident response, provision of traffic management, highway reconstruction/re-surfacing/surface treatments.
The Contracting Authority’s current annual spend is approximately GBP 4 million for these services in total. The values provided as part of this procurement process are estimated and may be subject to change over the contract period. The range provided reflects the potential that other authorities may join this contract during its period.
The provisions of Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply for the contract.
Estimated value excluding VAT:
Range: between 20 000 000 and 80 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: An optional extension of up to 60 months is available subject to Council agreement.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Highway services

1)Short description

The scope may include scheduled/unscheduled structural maintenance activities, footway/cycleway maintenance, signing/lining maintenance, car park maintenance, bus infrastructure maintenance, highway draining maintenance, highway flooding, highway gully cleaning, bridge/structures maintenance, coastal defence maintenance, minor highway improvements, winter maintenance function, emergency/incident response, provision of traffic management, highway reconstruction/re-surfacing/surface treatments

2)Common procurement vocabulary (CPV)

452331394523314290640000452331204523322245232451452332207100000071630000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Cyclical and Reactive Highway works

1)Short description

The scope may include unscheduled structural maintenance activities, footway/cycleway maintenance, signing/lining maintenance, car park maintenance, bus infrastructure maintenance, highway draining maintenance, highway flooding, highway gully cleaning, bridge/structures maintenance, coastal defence maintenance, winter maintenance function, emergency/incident response, provision of traffic management.

2)Common procurement vocabulary (CPV)

452331394523314290640000452331204523322245232451452332207100000071630000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Highway Improvements & Scheduled Structural Maintenance

1)Short description

The scope may include scheduled structural maintenance activities, minor highway improvements, provision of traffic management, highway reconstruction/re-surfacing/surface treatments

2)Common procurement vocabulary (CPV)

452331394523314290640000452331204523322245232451452332207100000071600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Highest scoring bidders will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9KYE-A7ZJJC
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.8.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.8.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.8.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 13.10.2014 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Any successful organisation(s) and their supply chain (if applicable) will be required to actively participate in the achievement of the Council’s social, environmental and economic objectives and the improvement of the general wellbeing of the borough. Accordingly contract performance may relate in particular to economic, social and environmental considerations.
The contract authority reserve the right to change the basis of the procurement process at any time, to terminate the procurement process or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by those means.
This contract is initially being let by Redcar and Cleveland Borough Council, however access to this contract maybe extended to other public sector organisations within the Tees Valley; Stockton on Tees Borough Council, Darlington Borough Council, Hartlepool Borough Council, Middlesbrough Council, Cleveland Police and Cleveland Fire Brigade. The requirements will vary from organisation to organisation and there is no guarantee that all organisations will participate in this contract in the future. Redcar and Cleveland Borough Council will only be responsible for their list of contract requirements. All other organisations will be responsible for their individual requirements and contract arrangement.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Redcar and Cleveland Borough Council

Body responsible for mediation procedures

Redcar and Cleveland Borough Council

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Redcar and Cleveland Borough Council

VI.5)Date of dispatch of this notice:

27.6.2014

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