Highways Tender Norfolk

Highways Tender Norfolk

Highways and Related Services Procurement.

UK-Norwich: Architectural, construction, engineering and inspection services

2012/S 248-411193

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Norfolk County Council
Room 701, County Hall, Martineau Lane
For the attention of: Ché Metcalf
NR1 2DH Norwich
E-mail: sourcingteam@norfolk.gov.uk

Internet address(es):

General address of the contracting authority: www.norfolk.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: As stated in the descriptive document
County Hall, Martineau Lane
NR1 2DH Norwich
Internet address: www.norfolk.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Suffolk County Council
Endeavour House, 8 Russell Road
IP1 2BX Ipswich

Norwich City Council
City Hall, St Peter’s Street
NR2 1NH Norwich

Any other top-tier or second-tier council which shares a border with the geographical county of Norfolk

Any other council within the geographical county of Norfolk

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
NCCT40235 Highways and Related Services Procurement – Professional Services for Highways and the Environment, Transport and Development Function.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Norfolk.
NUTS code UKH13
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Norfolk County Council is seeking a provider to assist with the delivery of its Environmental,Transport and Development Services. The authority proposes to enter into arrangements with a service provider for a range of related professional services. The successful provider will assist in ensuring that efficient, effective and continuously improving services are delivered with a focus on demonstrating improvement in value for money and in public satisfaction with the services.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71311210, 71241000, 71242000, 71244000, 71245000, 71248000, 71300000, 71530000, 71311200, 71313000, 71600000, 71322000, 71500000, 79411000, 71400000, 48000000, 72000000, 79311410, 90713000, 71330000, 71327000, 71311300, 71541000, 71800000, 72224000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
SCOPE – The selected provider will deliver a range of professional services to support the Environment, Transport and Development functions. The bulk of the work will be in support of the client-side design team, including project management; scheme feasibility and design (structural maintenance, small and large improvement projects); stakeholder consultation; bridge inspection and assessment; checking developer proposals; and traffic modelling. There are also developer funded projects, the scope and number of which will vary.
The selected provider will also deliver public transport, economic development and environmental modelling, advice and design and may be called upon for general project management services; for writing and maintenance of highways-related software; and for the design and project management of schemes such as household waste recycling centres.
The ability of the provider to support the council in bringing infrastructure investment to Norfolk and to help the council to drive economic development, whilst it will not constitute a large proportion of total expenditure on the contract, is of particular strategic importance.
The Council is undertaking procurements in parallel for highways works and for traffic signals and related services. Street lighting and highways salt are provided under existing PFI contracts.
Contract Term – The initial contract length is seven years. Performance below a specified level (measured against set indicators) will result in the term of the contract being reduced by up to 2 years.
Extensions totalling up to three years may be implemented at the Council’s discretion depending on performance which will be measured against set indicators.
The contract may be further extended, by mutual consent, from ten years up to twelve years.
VALUE – The values quoted below are quoted at 2012 price levels and are subject to indexation.
The lower figure is based on a term of seven years and on the lowest value of work expected to be delivered under the contract (some GBP 1,5million per year).
The higher figure is based on the exercise of all extension options up to the twelve-year maximum and on a higher annual expenditure (GBP 4,5million per annum). Resumption of spend at this level would be dependent on both level of government grant and on the level of developer-financed highway construction.
The Council does not guarantee any minimum level of expenditure under the contract, but does guarantee a degree of exclusivity as set out in the descriptive documents.
User Organisations – The awarded contract will be principally for use by Norfolk County Council but may also be used by:
— any top-tier or second-tier council which shares a border with the geographical county of Norfolk;
— Norwich City Council, to which the County Council delegates certain highways functions;
— any other council within the geographical county of Norfolk;
— any successor authority to Norfolk County Council or to any of the above authorities.
— any company majority owned by the County Council.
Estimated value excluding VAT:
Range: between 10 500 000 and 54 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2014. Completion 31.3.2026

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Further details will be provided and discussed during the Dialogue process and in the final tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in the descriptive documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As stated in the descriptive documentation.
Minimum level(s) of standards possibly required: As stated in the descriptive documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As stated in the descriptive documentation.
Minimum level(s) of standards possibly required:
As stated in the descriptive documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: As stated in the descriptive documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
NCCT 40235.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 87-142628 of 5.5.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 11.2.2013 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Conflicts of interest – The Council will require both the professional services contractor and the works contractor to make a contractual commitment to the Council to a robust separation of interests, such that the professional services contractor is able to represent the client’s interests effectively in its relations with the works contractor.
Applicants Event – If you are interested in bidding for this opportunity you are advised to attend the Applicant’s Event being held on 21.1.2013. The event will provide details regarding the services being purchased and the procurement process and information on completing the Pre-Qualification Questionnaire.
Places will be limited to two people per bidding organisation (to be limited to one if numbers become unmanageable). Please contact sourcingteam@norfolk.gov.uk to reserve a place.

Please note that:
— This procurement is not divided into lots. A single prime contractor (who may subcontract) or a consortium bid is required, to cover the entire scope of the contract.
— The applicant’s event is for potential tenderers only.
— Applicants should not wait until the applicant’s event before starting work on completing the Pre-Qualification Questionnaire.
— The Descriptive Document and Pre-Qualification Questionnaire may be obtained from the contact point at section I.1 above. Please quote “NCCT 40235 – request for documents”.
When e-mailing please provide your name, job title, organisation name, e-mail address and contact telephone number for all attendees Please ensure you quote reference ‘NCCT40235.
— Applicant’s Event’ in the subject line of your e-mail.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

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