Highways Tender Warrington

Highways Tender Warrington

Halton and Warrington highways improvement and maintenance term service contract 2013 -2019.

UK-Widnes: construction work for highways, roads

2012/S 87-143202

Contract notice

Services
Directive 2004/18/EC

Section I: Contracting authority
I.1)Name, addresses and contact point(s)

Halton Borough Council on behalf of Halton and Warrington Borough Councils
Municipal Buildings, Kingsway
Contact point(s): Policy Planning and Transportation
For the attention of: Mr M. Noone
WA8 7QF Widnes
UNITED KINGDOM
Telephone: +44 3033334300
E-mail: graeme.halbert@halton.gov.uk

Internet address(es):

General address of the contracting authority: www.halton.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1966

Further information can be obtained from: Halton Borough Council
Municipal Buildings, Kingsway
Contact point(s): Procurement Centre of Excellence
For the attention of: Graeme Halbert
WA8 7QF Widnes
UNITED KINGDOM
Telephone: +44 1515118149
E-mail: graeme.halbert@halton.gov.uk
Internet address: www.halton.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Halton Borough Council
Municipal Buildings, Kingsway
Contact point(s): Procurement Centre of Excellence
For the attention of: Graeme Halbert
WA8 7QF Widnes
UNITED KINGDOM
Telephone: +44 1515118149
E-mail: graeme.halbert@halton.gov.uk
Internet address: www.halton.gov.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Warrington Borough Council

Other Local or Regional Authorities may wish to participate at a later date.

Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Halton and Warrington highways improvement and maintenance term service contract 2013 -2019.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Boroughs of Halton and Warrington.

NUTS code UKD21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
1. Halton Borough Council and Warrington Borough Council (Contracting Authorites) are collaborating to jointly procure this term services contract. The Contracting Authorities are seeking one main contractor for each lot to undertake the whole of the following described works and services. The Contracting Authorities are seeking economies of scale preferably to be achieved by having a sole contractor for both lots, however the Contracting Authorities reserve unto themselves at their absolute discretion, the right to appoint separate contractors to each lot should this prove to be the most economically advantageous option.
2. The contracts will cover public works, which include, but are not limited to various programmed and reactive works connected with the highway infrastructure and environment in the Contracting Authorities’areas, as well as works which create or improve transportation assets. It is also anticipated that the contract will include, but again not be limited to, services connected with the maintenance of assets in the interest of safety and amenity; and response services to react to emergency situations and civil contingencies.
3. The following are expected to be included within the scope of the contracts:
Reactive maintenance works:
Signing and making safe,
Response repairs to highways, road marking, bridges, retaining walls and similar structures, street furniture, drainage and flooding.
Programmed maintenance works:
Programmed potholing and patching, programmed resurfacing, programmed maintenance works to highways, road marking, drainage, car parks, signs and street furniture.
Schemes:
Schemes including street lighting, road marking, drainage, traffic management and environmental enhancements, cycling and pedestrian schemes and developer schemes under Section 38 & Section 278 of the Highways Act 1980 relating to the development of highway infrastructure etc.
Routine maintenance services;
Drainage clearance;
Verge maintenance and weed spraying for public rights of way;
Winter and emergency response service;
Precautionary salting;
Snow and ice service;
Manpower emergency response service.
4. Further details of the scope of services to be provided under the contract will be made available to prospective Tenderers at the pre-qualification stage.
5. Compliance with the transfer of undertakings (TUPE) Regulations 2006 will be required. Information on staff involved in servicing current arrangements will be provided to short-listed tenderers at the invitation to tender stage.
6. During the life of the contract there may be some extension of provision should other adjacent authorities or public bodies require to have services provided under the contract provided by either of the Contracting Authorities.

Note: to register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=88299.
II.1.6)Common procurement vocabulary (CPV)

45233100, 45233130, 45233131, 45233139, 45233300, 45233310, 63712200, 45000000, 45100000, 45111240, 45111290, 45112730, 45200000, 45213312, 45221000, 80521000, 80530000, 80531000, 80531100, 80531200, 80550000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The combined value of both lots of the contract is based on estimates prepared from current and historic spending data. There is no guaranteed minimum value for this contract.
Estimated value excluding VAT: 70 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The initial term of the contract is six (6) years (although with only limited participation from Warrington BC – lot 2 – in year 1 – see later notes in this notice) from the date of commencement of service. The contract contains options to extend the contract by up to 4 years subject to satisfactory performance and pricing agreement. The options to extend will consist of up to four individual extensions each of one year duration based on the contractors performance as outlined in the tender documentation. The overall duration of the contract including renewals will be up to a maximum of 10 years.
Provisional timetable for recourse to these options:
in months: 72 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 4
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)

Information about lots
Lot No: 1 Lot title: Halton highways improvement & maintenance term services Contract 2013-2019
1)Short description
Highways term services contract for the Borough of Halton covering works and services as described in the main contract description of this notice.
2)Common procurement vocabulary (CPV)

45233139, 45233130
3)Quantity or scope
See tender documentation.
Estimated value excluding VAT: 35 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
There is no guaranteed minimum value for this contract.
Lot No: 2 Lot title: Warrington highways improvement & maintenance term services Contract 2013-2019
1)Short description
Highways term services contract for the Borough of Warrington covering works and services as described in the main contract description of this notice.
2)Common procurement vocabulary (CPV)

45233139, 45233100
3)Quantity or scope
See tender documentation.
Estimated value excluding VAT: 35 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
There is no guaranteed minimum value for this contract.

Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
In line with the options selected within the NEC term services contract and the standard terms and conditions of business adopted by Halton Borough Council and Warrington Borough Council.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority may require a consortium to form a separate legal entity for the purpose of delivering this contract, or for its members to assume joint and several liability for contract performance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
All potential tenderers will be subject to financial checks via Equifax and Companies House at the PQQ stage and only those companies who satisfy the minimum criteria accepted by the Council will be invited to tender. These are Pass/Fail criteria.
Minimum level(s) of standards possibly required: The Council accepts companies with credit scores of A – E as assessed by Equifax. Full details of the financial criteria will be available with the PQQ document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(6) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(7) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(8) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(9) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(10) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(11) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Following their satisfactory completion and on time submission of the pre-qualification questionnaire a minimum of 5 economic operators will be selected to receive the invitation to tender. This will be subject to their satisfying all pass/fail elements of the PQQ and scoring against the objective criteria outlined in the PQQ document. The minimum number of economic operators (5) will be selected by rank following scoring.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.6.2012
IV.3.4)Time limit for receipt of tenders or requests to participate
12.6.2012 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
10.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Potential tenderers should note the following information:
1. Contract values have been estimated using historical information on spending through both authorities current arrangements servicing similar works. The values in this notice are good faith estimates based on existing data, however no minimum expenditure can be guaranteed and values may fluctuate according to demand or budget availability. Current annual expenditure for Halton Borough Council is IRO 3.5 million GBP, and For Warrington Borough Council IRO 3.5 million GBP.
2. Any dates given in this notice are indicative and the Authorities reserve the right to amend dates if necessary.
3. Award of contracts is estimated to be 2nd November 2012 although this date may vary due to the need to obtain the necessary internal authorities to proceed with the contracts.
4. Commencement of service through the contract is estimated to be from 1st April 2013 in the case of Halton Borough Council and 1st April 2013 for Warrington Borough Council on a limited basis, moving to full participation from 1st April 2014. The staggered dates for full commencement are due to the need to harmonise dates from existing contractual arrangements, Warrington BC may be in a position to commence placing a reduced volume of certain work orders through the contract from April 2013 and as such reserve the right to do so before full commitment at 1.4.2014
5. The initial contract term will be 6 years with subsequent renewals taking the overall term to a maximum of 10 years. Extensions will only be granted subject to satisfactory performance. The Contracting Authorities intend to include within the contract measures to monitor performance including, but not limited to, key performance indicators and the provision by the contractor of suitable management information. Full details of the arrangements and contractual provisions will be available at the invitation to tender stage.
6. Conditions relating to environmental and social requirements of the Contracting Authorities may be included in this contract.
7. The preferred approach of the Contracting Authorities is to appoint a single contractor to both lots to acheive economies of scale, accordingly tenderers must submit bids for both lots, however, the Contracting Authorities will appoint separate contractors to each lot if deemed to be economically advantageous – see comments on reservation of this right in the short contract description.

8. Halton Borough Council is the lead authority for this procurement. Documents relating to the procurement will only be issued or received via the Councils e-procurement vehicle – The Chest, hosted by Due North at www.the-chest.org.uk. In order to participate in this tender economic operators must register as a supplier on that system and register an interest in this opportunity. During the tender process no correspondence will be entered into outside of “the Chest”- Due North, the contracting authorities e-procurement system.
(MT Ref: 88299).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Halton Borough Council Legal Services
Municipal Buildings Kingsway
WA8 7QF Widnes
UNITED KINGDOM
Telephone: +44 3033334300
Internet address: www.halton.gov.uk
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
3.5.2012

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