Highways Verge Cutting and Weed Spraying Services for Surrey County Council

Highways Verge Cutting and Weed Spraying Services for Surrey County Council

Highways Horticulture Management.. Mole Valley District Council seeks a supplier to provide a highways verge cuttingand weed spraying service on behalf of Surrey County Council.

United Kingdom-Dorking: Agricultural, forestry, horticultural, aquacultural and apicultural services

2014/S 087-152626

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Mole Valley District Council
Contact point(s): Mole Valley Distict Council
For the attention of: Ellie Guinan
RH4 1SJ Dorking
Telephone: +44 13066879617
E-mail: ellie.guinan@molevalley.gov.uk

Internet address(es):

General address of the contracting authority: http://molevalley.gov.uk

Further information can be obtained from: Mole Valley District Council
Contact point(s): Senior Parks Officer
For the attention of: Tony Wynn/Alexander Bagnall
RH4 1SJ Dorking
Telephone: +44 1306879199 / 1306879285
E-mail: tony.wynn@molevalley.gov.uk/alexander.bagnall@molevalley.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Mole Valley District Council
RH4 1 SJ Dorking

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Highways Horticulture Management.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Mole Valley District Council seeks a supplier to provide a highways verge cutting and weed spraying service on behalf of Surrey County Council. This requires a combination of 6 urban close cuts (50 – 75 mm) and 2 rural flail cuts (100 – 150 mm) along a combination of high and low speed roads. The services required will include weed spraying of hard areas and treatent of 34 sites of injurious and noxious weeds which will need to be treated during the growing season.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 950 000 and 1 288 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract may be available for annual renewal up to a maximum duration of 13 years and 9 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 81 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If a subsidiary company, a parent company guarantee may be required. Mole Valley District Councils reserves the right to request a performance bond if deemed necessary.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the contract conditions.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating the requirements as set out in Directive 2004/18/EC – articles 45-51.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As in III.2.1. This will be supplemented by information provided in the Pre Qualification Questionnaire. Tenderers must have sufficient economic and financial capacity to enable them to perform the contract in compliance with the contractural provisions. If, due to the information supplied, Mole Valley District Council has serious doubts about a tenderer’s financial capacity, or if this is clearly insufficient for the performance of the contract, the tender may be rejected without the tenderer being able to claim financial compensation.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: It is anticipated that that the 5 organisations that achieve the highest scores from the Pre Qualification Questionnaires will be invited to tender. In the event that the scores for the 5th place are tried, the number of invitations to tender will be increased to allow participation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate


IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Potential operators are requested to express their interest through the completion of a Pre Qualification Questionnaire which is available from Tony Wynn, whose contact details are recorded at Annex A1. Alternatively it may be downloaded from from the website of Mole Valley District Council at http://www.molevalley.gov.uk/index.cfm?articleid=15973 The questionnaire must be returned to Tony Wynn by 1200 noon on Monday 2.6.2014. If potential applicants have questions, or require clarification, they should contact Tony Wynn. During the pre-qualification stage of this procurement, Mole Valley District Council will publish on its website all questions and responses provided to these questions. The process will anonymise all names of the individuals or organisations that submit enquiries. The Council reserves the right not to award any contract as a result of this procurement. Under no circumstances will Mole Valley District Council be responsible for any costs with participation in an expression of interest or any resulting invitation to tender.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Mole Valley District Council
RH4 1SJ Dorking
Telephone: +44 1306885001
Internet address: http://www.molevalley.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Mole Valley District Council will incorporate a minimum of 10 working days as the standstill period at the point information on the award of the contract is communicated to tenderers. Any appeal should be sent to Nick Gray, Strategic Director at Mole Valley District Council. After which period, if there is not a legal challenge, the contract will be incepted.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: