Construction Consultants Framework

Hillcrest Housing Association: Construction Consultants Framework

Maximum number of participants to the framework agreement envisaged: 20.

United Kingdom-Dundee: Architectural and related services

2015/S 140-258553

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hillcrest HA Ltd
1 Explorer Road
For the attention of: Alex Patterson
DD2 1EG Dundee
UNITED KINGDOM
Telephone: +44 382564705
E-mail: alex.patterson@homegroup.org.uk
Fax: +44 382564705

Internet address(es):

General address of the contracting authority: www.hillcrestha.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12242

Electronic access to information: www.housingprocurement.com

Electronic submission of tenders and requests to participate: www.housingprocurement.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Hillcrest Housing and any existing or future subsidiary companies (see www.hillcrest.org.uk for more information on the Group); Other Social Landlords in Scotland (providers registered with the Scottish Housing Regulator, see www.scottishhousingregulator.gov.uk); Charitable Organisations registered with the Office of the Scottish Charity Regulator (www.oscr.org.uk)

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hillcrest Housing Association: Construction Consultants Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 077 500 GBP

II.1.5)Short description of the contract or purchase(s)

Hillcrest Housing intends to enter a framework agreement with a number of consultants of various disciplines to support the delivery of Hillcrest’s development programme over the next 4 years. The framework will be tendered as 4 individual lots, the lots are split by service provision and include: Structural Engineer, Quantity Surveyor / Employers Agent, Principal designer and Architect.

II.1.6)Common procurement vocabulary (CPV)

71200000, 71530000, 71520000, 71540000, 71500000, 71310000, 71330000, 71220000, 71250000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 3 077 500 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Structural Engineer

1)Short description

Structural Engineer services will be required across the operational areas of the association including: Dundee, Angus, Aberdeen, Aberdeenshire, Perthshire, Fife, Edinburgh and Lothians.
A full schedule of services will be provided at tender stage.

2)Common procurement vocabulary (CPV)

45220000, 71300000, 71310000, 71330000

3)Quantity or scope

As above.
Estimated value excluding VAT: 900 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Quantity Surveyor / Employers Agent

1)Short description

Quantity Surveyor / Employers Agent services will be required across the operational areas of the association including: Dundee, Angus, Aberdeen, Aberdeenshire, Perthshire, Fife, Edinburgh and Lothians.
A full schedule of services will be provided at tender stage.

2)Common procurement vocabulary (CPV)

71500000, 71520000, 71530000, 71540000

3)Quantity or scope

As above.
Estimated value excluding VAT: 900 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Principal Designer

1)Short description

Principal Designer services will be required across the operational areas of the association including: Dundee, Angus, Aberdeen, Aberdeenshire, Perthshire, Fife, Edinburgh and Lothians.
A full schedule of services will be provided at tender stage.

2)Common procurement vocabulary (CPV)

71500000, 71520000, 71530000, 71540000

3)Quantity or scope

As above.
Estimated value excluding VAT: 52 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Architect

1)Short description

Architect services will be required across the operational areas of the association including: Dundee, Angus, Aberdeen, Aberdeenshire, Perthshire, Fife, Edinburgh and Lothians.
A full schedule of services will be provided at tender stage.

2)Common procurement vocabulary (CPV)

71200000, 71221000, 71240000, 71220000

3)Quantity or scope

As above.
Estimated value excluding VAT: 1 225 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details included in tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details included in tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting Authority reserves the right to require groupings of contractors to take a particular legal form, a single contractor to take primary liability or each party to undertake joint and several liability. Further information will be contained in the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 12
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9Y3G-5VJMKE
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Prospective bidders are required to utilise the provision of our electronic ‘Opportunities Portal’ to download and submit all documentation within the tender.

This portal can be found at: www.housingprocurement.com

Prospective bidders must log onto the site and register as a supplier. Instructions and help are available from the home page. Prospective bidders will have to search for the opportunity under the Home Group opportunities area as Home Group are managing the tender process on behalf of Hillcrest Housing. The PQQ document will then be available for completion. Queries from bidders can also be raised within the portal where they will be answered accordingly, allowing total transparency to all other participating bidders.
The Contracting Authority reserves the right to cancel the procurement/tender process and to not make an award of the contract and does not accept any liability for costs incurred in responding to the pre-qualification questionnaire or invitation to tender. Save for any mandatory periods, the timescales indicated in this Contract Notice are approximate and the Contracting Authority reserves the right to amend the same.
Hillcrest Housing is acting as a central purchasing body on behalf of itself and potentially a range of contracting authorities who will be able to access this framework. Eligible bodies include:

Hillcrest Housing and any existing or future subsidiary companies (see www.hillcrest.org.uk for more information on the Group);

Other Social Landlords in Scotland(providers registered with the Scottish Housing Regulator, see www.scottishhousingregulator.gov.uk) and Social Landlords in Scotland (providers registered with the Scottish Housing Regulator, see www.scottishhousingregulator.gov.uk);

Charitable Organisations registered with the Office of the Scottish Charity Regulator (see www.oscr.org.uk) whose charitable purposes include, but not are limited to, the prevention or relief of poverty; the advancement of education; the advancement of health or saving of lives; the advancement of citizenship or community development; the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage; and, any other purposes currently recognised as charitable and any new charitable purposes which are similar to another charitable purpose; and Social Enterprises involved in the provision of housing related services/activities or whose activities are similar to those listed above in respect of charitable organisations.

(SC Ref:407189).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.7.2015

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