Hire and Delivery of Portable Cabins (Inc HVAC)

Hire and Delivery of Portable Cabins (Inc HVAC)

Provide on a rental basis standard and customized Portable Cabins (or modular construction) of different type and size on Commonwealth Games venues.

UK-Glasgow: cabins

2012/S 237-390278

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Glasgow 2014 Ltd
Commonwealth House, 32 Albion Street
Contact point(s): Joanne Owens
For the attention of: Joanne Owens
G1 1LH Glasgow
UNITED KINGDOM
Telephone: +44 3020140485
E-mail: joanne.owen@glasgow2014.com

Internet address(es):

General address of the contracting authority: https://businessopportunities.glasgow2014.com/

Electronic access to information: https://businessopportunities.glasgow2014.com/

Electronic submission of tenders and requests to participate: https://businessopportunities.glasgow2014.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Glasgow City Council
Corporate Procurement Unit, City Chambers, 82 George Square
G2 1DU Glasgow
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The Hire and Delivery of Portable Cabins (Inc HVAC).
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these
NUTS code UKM34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 752 484 and 2 008 691 GBP

II.1.5)Short description of the contract or purchase(s)
Cabins. Provide on a rental basis standard and customized Portable Cabins (or modular construction) of different type and size on Commonwealth Games venues.
— All Portable Cabins (or modular construction) shall be available in sizes from 2.5m -3.5m wide and from 6m – 12m long.
— Portable Cabins (or modular construction) can be supplied on wheels (driven into place) or on skid (craned or flown in to position). All Portable Cabins are to be supplied with appropriate understructure/scaffold and shall be levelled on installation by the supplier.
— Due to spatial restraints Portable Cabins (or modular construction) may have to be stackable or elevated on a scaffold support.
— Portable Cabins (or modular construction) shall be provided with stairs and ramps (including when elevated above ground with understructure/scaffold).
— All Portable Cabins (or modular construction) must have interior and exterior locking doors, and a secure, external window protection system if required.
— Portable Cabins (or modular construction) may have to be skirted, depending on their location and use.
— Portable Cabins (or modular construction) shall allow multiple units to be connected, they shall permit to accommodate office spaces, kitchens, washrooms and showers. Portable Cabins (or modular construction) may also be used for storage, equipment lock-up, first aid, water storage and laundry facilities.
— Standard Portable Cabins shall be available in various layout (1, 2 or 3 rooms).
— Portable Cabins (or modular construction) used as Washroom/shower, kitchen and laundry facilities shall allow direct connection to water and sewer systems, or shall be able to run from temporary holding tanks.
— Portable Cabins (or modular construction) shall be delivered with internal electrical, telecommunications/network and HVAC systems. All Portable Cabins must be grounded electrically.
— All Portable Cabins (or modular construction) must have a like-new finish and in any case be less than 5 years old.
All commodities must comply with the Scottish Building Regulations together with any Local Authority By Laws Requirements (Glasgow City Council / North Lanarkshire Council / Edinburgh city Council / Dundee City Council / Angus Council).
The complete Work Package supplied must include:
— Project Management and Scheduling services.
— Condition survey and engineering before any installation on site (ground and structural stability).
— Provision of all product specifications and certificates prior to construction/installation.
— Labour and material handlings (trucks, crane, or any other delivery system) required to install, commission, maintain and remove the product.
— Maintenance of commodities during games time.
II.1.6)Common procurement vocabulary (CPV)

44211110

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The table below outlined the anticipated quantities required for the Glasgow 2014 Commonwealth Games:
Commodity type Unit Initial estimated quantity.
Portable cabin unit 26 49 34.
Custom – Doping Control Cabin- 5.8m x 12m (69m2) unit 3 9 1.
Custom – Locker / Changing Room Cabin- 8.8m x 12.4m (110 m2) unit 0 6 2.
Custom – TER Cabin (size TBC) unit 2 2 1.
Custom – Ticketing booth – 2.8 x 6m small (16m2) (unit) unit 4 5 2.
Custom – Ticketing booth – 2.8 x 12m large (33m2) unit 0 0.
Ramps (various height) set 8 8 8.
Stairs (various height) set 1 1 0.
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 14 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details to be provided in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details to be provided in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Glasgow 2014 Ltd on all matters relating to the contract. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Non Disclosure Agreement NDAs.
Signed NDAs, should be scanned and uploaded along with the PQQ documentation, if the Non-Disclosure agreement has not been submitted, the OC may deselect the Contractor.
Original versions must be returned, FAO: Joanne Owens Commonwealth House, 32.
Albion Street, Glasgow, G1 1HL no later than 14.1.2013 @12:00pm.
NDA’s received after the closing time, will be accepted, provided that, a scanned.
Copy of the signed original, has been uploaded into our eSourcing portal, along with.
The PQQ response.
Please ensure that you give yourself enough time to upload your tender documentation.
All tender documentation for this opportunity must be completed and submitted electronically via https://businessopportunities.glasgow2014.com.

You must first register your organisation on Glasgow2014 Ltd.’s e-Tendering portal, thereafter you will be issued with a username and password. If your organisation has already registered, please use your existing username and password to log into the portal. Please note there is a password reminder link on the homepage.
To respond to an opportunity, suppliers must log in and go to the response manager and add the following Access Code (K8ZEXC9U9C).
The tender documentation must be completed strictly in accordance with the instructions within the tender and must be submitted no later than 14.1.2013 at 12:00 noon. Please ensure that you allow yourself adequate time to upload your documents when responding to this invitation. Late offers may not be considered.
If you have specific procurement questions, please use the messaging facility that is available within the tenderbox to contact Glasgow2014 Ltd.’s procurement lead.
If you experience any technical difficulties please contact the Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Full details of the requirements for economic and financial capacity are detailed within the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Full details of the requirements for economic and financial capacity are detailed within the Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Full details of the requirements for economic and financial capacity are detailed within the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
G2014/VDO/JM/0036
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 11.1.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
12.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
GO Reference: GO-2012124-PRO-4430553.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Glasgow 2014 Ltd
Commonwealth House, 32 Albion Street
G1 1LH Glasgow
UNITED KINGDOM
E-mail: david.brown@glasgow2014.com

Body responsible for mediation procedures

Glasgow 2014 Ltd
Commonwealth House, 32 Albion Street
G1 1LH Glasgow
UNITED KINGDOM
E-mail: david.brown@glasgow2014.com

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Glasgow 2014 Ltd
Commonwealth House, 32 Albion Street
G1 1LH Glasgow
UNITED KINGDOM
E-mail: david.brown@glasgow2014.com

VI.5)Date of dispatch of this notice:4.12.2012

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