Hire Of Events Equipment And Services Framework
Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply Events Equipment and Services.
United Kingdom-Hengoed: Event services
2017/S 028-049419
Contract notice
Supplies
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Telephone: +44 1443863161
E-mail: jamesrm1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS code: UKL16
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Framework For The Hire Of Events Equipment And Services.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply Events Equipment and Services.
The requirement is for a Framework for the hire of a range of events equipment and services. The framework will service events throughout Caerphilly County Borough Council. Events will range in scale from musical acts on a bandstand, to large scale, multi-site events such as the Big Cheese in Caerphilly town centre, Various Town centre food fairs, ad-hoc events at country parks and other sites.
II.1.6)Information about lots
II.2.1)Title:
Display Fireworks
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
Provision of Fireworks Displays.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a Single provider.
II.2.1)Title:
First Aid
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
The provision of suitably qualified First aid staff and services to treat a range of members of the public, as well as employees, volunteers, exhibitors and contractors.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a Single provider.
II.2.1)Title:
Hire of Toilets and Washrooms
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
To provide portable chemical toilets and mobile washrooms and any additional services required for their hire.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a maximum of 2 providers (including ties).
II.2.1)Title:
Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a maximum of 2 providers (including ties).
II.2.1)Title:
Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a maximum of 2 providers (including ties).
II.2.1)Title:
The Supply of Big Top Marquees
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
The provision of Big top style marquees.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a maximum of 2 providers (including ties).
II.2.1)Title:
The Supply of Marquees
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
This lot is to establish providers for the supply Marquees for events being held in Caerphilly County Borough.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a maximum of 2 providers (including ties).
II.2.1)Title:
Hire of PA and audio equipment
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
The Hire of PA and Audio Equipment and Related Services.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a maximum of 2 providers (including ties).
II.2.1)Title:
Hire of Power generating and lighting equipment
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
Supply and hire of Power Generating and Lighting Equipment and Other Associated Services.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a maximum of 2 providers (including ties).
II.2.1)Title:
Road Signage
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
Supply and Setting out of Road Signage.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a single provider.
II.2.1)Title:
Event Security
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
The supply of Security guards and associated equipment / services for event security.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a single provider.
II.2.1)Title:
Supply of Staging and Associated Equipment
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
The Supply Staging and Associated Equipment.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a single provider.
II.2.1)Title:
Traffic Management — Coning
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
The provision of Road coning for events.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a single provider.
II.2.1)Title:
Traffic Management — Traffic Lights
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
The provision of Traffic lighting services for events.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a single provider.
II.2.1)Title:
Cinema Screen and Projection
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
The supply of a large scale outdoor cinema projection and screen for events being held in Caerphilly County Borough.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a maximum of two providers (including ties).
II.2.1)Title:
LED Screens and Associated Equipment
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
The supply of a large scale outdoor LED screens for events being held in Caerphilly County Borough.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a maximum of 2 providers (including ties).
II.2.1)Title:
Street Performers
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
The supply of street performers for events being held in Caerphilly County Borough.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a maximum of 20 providers (including ties).
II.2.1)Title:
Barriers, Fencing, Scaffolding Towers and Trackway
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly County Borough.
II.2.4)Description of the procurement:
The Supply and Delivery of Barriers, Fencing, Scaffolding Towers and Trackways.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.
II.2.10)Information about variants
II.2.11)Information about options
Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
II.2.14)Additional information
This Lot will have a maximum of 2 providers (including ties), a Primary and Secondary supplier.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Ty Penallta, Tredomen Business Park, Ystrad Mynach, CF82 7PG.
Section VI: Complementary information
VI.1)Information about recurrence
6 months before the expiry of the contract unless extended as per the framework terms and conditions.
VI.2)Information about electronic workflows
VI.3)Additional information:
As part of the process, the tender will be undertaken utilising Caerphilly’s Proactis Plaza e-tendering system.
Companies are invited to follow the directions below to register:
1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com
2. Click the ‘Sign Up’ button.
3. Enter your details such as Organisation Name, Details and Primary Contact Details.
4. Please make a note of the Organisation ID and Login Name, then click Register.
5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.
6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.
9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click Done and you will enter the Supplier Home page.
11. From the Home Page, go to the ‘Opportunities’ area, where you can search for this Opportunity. Click on the ‘Show Me Arrow’ of the relevant opportunity and then click to register your interest on the relevant button.
12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the ‘Show Me Arrow’ of the relevant contract again and this will take you into the create a response section of the portal.
13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.
14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the ‘Decline’ button at the top of the page.
This Framework Agreement is a non contractual arrangement whereby the Framework Provider(s) offers the supply of goods and/or services at an agreed price for the offer period subject to variations but a contractual relationship between the Framework Provider(s) and the Purchaser(s) does not become effective until the Purchaser(s) places an order with the Framework Provider (s) for the supply of goods and/or Services. This Framework Agreement will not be for any fixed quantity but only for such quantities as the Purchaser(s) may order from time to time
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=61110.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Suppliers/Contractors’ are required to submit a Community Benefits Plan/Method Statement as per the tender documentation. Community Benefits for this arrangement are non-core and as such the Community Benefit Plans submitted in the tender process will not be scored as part of the Council’s tender evaluation. However a response must be provided in order for the tender submission to be considered further.
(WA Ref:61110)
The buyer considers that this contract is suitable for consortia.
VI.4.1)Review body
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167Internet address:www.caerphilly.gov.uk
VI.5)Date of dispatch of this notice:
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