Hire Of Events Equipment And Services Framework

Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply Events Equipment and Services.

United Kingdom-Hengoed: Event services

2017/S 028-049419

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Telephone: +44 1443863161
E-mail: jamesrm1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS code: UKL16

Internet address(es):Main address: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via:https://supplierlive.proactisp2p.com/Account/Login

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework For The Hire Of Events Equipment And Services.

Reference number: CCBC/PS1427/16/RJ

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply Events Equipment and Services.

The requirement is for a Framework for the hire of a range of events equipment and services. The framework will service events throughout Caerphilly County Borough Council. Events will range in scale from musical acts on a bandstand, to large scale, multi-site events such as the Big Cheese in Caerphilly town centre, Various Town centre food fairs, ad-hoc events at country parks and other sites.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Display Fireworks

Lot No: 2

II.2.2)Additional CPV code(s)

24613200

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

Provision of Fireworks Displays.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a Single provider.

II.2)Description

II.2.1)Title:

First Aid

Lot No: 3

II.2.2)Additional CPV code(s)

80562000

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

The provision of suitably qualified First aid staff and services to treat a range of members of the public, as well as employees, volunteers, exhibitors and contractors.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a Single provider.

II.2)Description

II.2.1)Title:

Hire of Toilets and Washrooms

Lot No: 4

II.2.2)Additional CPV code(s)

24955000

44211100

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

To provide portable chemical toilets and mobile washrooms and any additional services required for their hire.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a maximum of 2 providers (including ties).

II.2)Description

II.2.1)Title:

Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m

Lot No: 5

II.2.2)Additional CPV code(s)

45213141

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a maximum of 2 providers (including ties).

II.2)Description

II.2.1)Title:

Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.

Lot No: 6

II.2.2)Additional CPV code(s)

45213141

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a maximum of 2 providers (including ties).

II.2)Description

II.2.1)Title:

The Supply of Big Top Marquees

Lot No: 7

II.2.2)Additional CPV code(s)

39522530

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

The provision of Big top style marquees.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a maximum of 2 providers (including ties).

II.2)Description

II.2.1)Title:

The Supply of Marquees

Lot No: 8

II.2.2)Additional CPV code(s)

39522530

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

This lot is to establish providers for the supply Marquees for events being held in Caerphilly County Borough.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a maximum of 2 providers (including ties).

II.2)Description

II.2.1)Title:

Hire of PA and audio equipment

Lot No: 9

II.2.2)Additional CPV code(s)

32321200

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

The Hire of PA and Audio Equipment and Related Services.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a maximum of 2 providers (including ties).

II.2)Description

II.2.1)Title:

Hire of Power generating and lighting equipment

Lot No: 10

II.2.2)Additional CPV code(s)

31100000

31120000

31518200

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

Supply and hire of Power Generating and Lighting Equipment and Other Associated Services.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a maximum of 2 providers (including ties).

II.2)Description

II.2.1)Title:

Road Signage

Lot No: 11

II.2.2)Additional CPV code(s)

34928470

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

Supply and Setting out of Road Signage.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a single provider.

II.2)Description

II.2.1)Title:

Event Security

Lot No: 12

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

The supply of Security guards and associated equipment / services for event security.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a single provider.

II.2)Description

II.2.1)Title:

Supply of Staging and Associated Equipment

Lot No: 13

II.2.2)Additional CPV code(s)

45237000

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

The Supply Staging and Associated Equipment.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a single provider.

II.2)Description

II.2.1)Title:

Traffic Management — Coning

Lot No: 14

II.2.2)Additional CPV code(s)

34928460

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

The provision of Road coning for events.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a single provider.

II.2)Description

II.2.1)Title:

Traffic Management — Traffic Lights

Lot No: 15

II.2.2)Additional CPV code(s)

34996100

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

The provision of Traffic lighting services for events.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a single provider.

II.2)Description

II.2.1)Title:

Cinema Screen and Projection

Lot No: 16

II.2.2)Additional CPV code(s)

38652000

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

The supply of a large scale outdoor cinema projection and screen for events being held in Caerphilly County Borough.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a maximum of two providers (including ties).

II.2)Description

II.2.1)Title:

LED Screens and Associated Equipment

Lot No: 17

II.2.2)Additional CPV code(s)

30231300

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

The supply of a large scale outdoor LED screens for events being held in Caerphilly County Borough.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a maximum of 2 providers (including ties).

II.2)Description

II.2.1)Title:

Street Performers

Lot No: 18

II.2.2)Additional CPV code(s)

92340000

92300000

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

The supply of street performers for events being held in Caerphilly County Borough.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a maximum of 20 providers (including ties).

II.2)Description

II.2.1)Title:

Barriers, Fencing, Scaffolding Towers and Trackway

Lot No: 1

II.2.2)Additional CPV code(s)

34928300

34928310

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

The Supply and Delivery of Barriers, Fencing, Scaffolding Towers and Trackways.

II.2.5)Award criteria

Criteria below

Price

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The period of the framework shall be 2 years. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to 2 years renewable annually.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Prices shall also be provided for additional ad-hoc hire of equipment (this will not form part of the evaluation criteria).

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This Lot will have a maximum of 2 providers (including ties), a Primary and Secondary supplier.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 50

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/03/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/03/2017

Local time: 14:00

Place:

Ty Penallta, Tredomen Business Park, Ystrad Mynach, CF82 7PG.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

6 months before the expiry of the contract unless extended as per the framework terms and conditions.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

As part of the process, the tender will be undertaken utilising Caerphilly’s Proactis Plaza e-tendering system.

Companies are invited to follow the directions below to register:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the ‘Sign Up’ button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the ‘Opportunities’ area, where you can search for this Opportunity. Click on the ‘Show Me Arrow’ of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the ‘Show Me Arrow’ of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the ‘Decline’ button at the top of the page.

This Framework Agreement is a non contractual arrangement whereby the Framework Provider(s) offers the supply of goods and/or services at an agreed price for the offer period subject to variations but a contractual relationship between the Framework Provider(s) and the Purchaser(s) does not become effective until the Purchaser(s) places an order with the Framework Provider (s) for the supply of goods and/or Services. This Framework Agreement will not be for any fixed quantity but only for such quantities as the Purchaser(s) may order from time to time

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=61110.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Suppliers/Contractors’ are required to submit a Community Benefits Plan/Method Statement as per the tender documentation. Community Benefits for this arrangement are non-core and as such the Community Benefit Plans submitted in the tender process will not be scored as part of the Council’s tender evaluation. However a response must be provided in order for the tender submission to be considered further.

(WA Ref:61110)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167Internet address:www.caerphilly.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/02/2017

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