Hire of Events Screens and Cameras for Cardiff Council

Hire of Events Screens and Cameras for Cardiff Council

Cardiff Council wishes to enter into a framework agreement for the hiring of outdoor Screens and Cameras for events.

United Kingdom-Cardiff: Cameras

2015/S 089-159783

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Cardiff Council
County Hall, Atlantic Wharf
For the attention of: Liam Gill
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873732

Internet address(es):

General address of the contracting authority: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

Electronic access to information: https://supplierlive.proactisp2p.com/Account/Login

Electronic submission of tenders and requests to participate: https://supplierlive.proactisp2p.com/Account/Login

Further information can be obtained from: The City of Cardiff Council
County Hall, Atlantic Wharf
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873754
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Hire of Events Screens and Cameras.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Hire purchase
Main site or location of works, place of delivery or of performance: Cardiff.

NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 190 000 GBP

II.1.5)Short description of the contract or purchase(s)

Cardiff Council wishes to enter into a framework agreement for the hiring of outdoor Screens and Cameras for events. The Framework will look to service events throughout Cardiff City Centre, Cardiff Bay and the surrounding area. Events will range in scale from musical acts on a bandstand, to large scale, multi-site events such as the Cardiff Harbour Festival/ Extreme Sailing, Speedway and Rugby World Cup 2015. The framework will also be utilised for any ad hoc requirements the Council may have.
The agreement will consist of a framework agreement for ad hoc requirements and a scenario for the Rugby World Cup 2015.

II.1.6)Common procurement vocabulary (CPV)

38651000, 92621000, 79952000, 32351200, 92622000, 79953000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 190 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ERFX1000821

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 109-192319 of 7.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.5.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 26.5.2015 – 12:00

Place:

Electronically

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Tenderers will need to be registered on the Council’s Corporate Supplier Directory (PROACTIS) in order to tender for this procurement.https://supplierlive.proactisp2p.com/Account/Login

Procurement Ref: ERFX1000821
Deadline for Clarifications 20.6.2015
Tender Return Date: 26.6.2015 12:00 noon.
(WA Ref:26749).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 day calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contract Regulations 2006 (SI 2006 No.5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be bought within the applicable Limitation period.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.5.2015

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