Hire of Stages and Associated Equipment at Forest Live Music Events

Hire of Stages and Associated Equipment at Forest Live Music Events

The Forestry Commission is inviting tenders for a contract for the hire of stages and associated equipment at Forest Live Music events held at forests in England.

United Kingdom-Brandon: Event services

2015/S 177-320712

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commission England
East England Forest District, Santon Downham
Contact point(s): Events Manager
For the attention of: Rachael Miller
IP27 0TJ Brandon
UNITED KINGDOM
E-mail: rachael.miller@forestry.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.forestry.gov.uk

Electronic access to information: www.forestry.gov.uk/selltous

Electronic submission of tenders and requests to participate: www.forestry.gov.uk/selltous

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: forestry

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hire of Stages and Associated Eequipment at Forest Live Music Events.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Rental

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Event services. Miscellaneous structures. The Forestry Commission is inviting tenders for a contract for the hire of stages and associated equipment at Forest Live Music events held at forests in England. Some events operate on the same dates at 2 different locations. Therefore, the contract will include 2 identical stages plus 2 identical sets of guitar and monitor bays and front of house, scrim towers and PA flying masts.
All our concerts are held in rural outdoor locations, in clearings in the forest. All infrastructure and power is temporarily brought in to the venues for the events.

II.1.6)Common procurement vocabulary (CPV)

79952000, 44212320

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Our intention is to award this contract agreement for a period of 3 years.
There will be an option to extend the contract agreement by up to a further 2 1-year periods making a maximum of 5 years in total.
The decision on whether to use the extension option(s) available will be at our discretion and we will base it on the following factors:
— Performance,
— Budget availability,
— Continuing requirement for the service.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.12.2015. Completion 31.8.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at: http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FEE/0275
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.10.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.10.2015 – 13:00

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://forestrycommission.delta-esourcing.com/tenders/UK-UK-Brandon:-Event-services./YFD3H38A4P

To respond to this opportunity, please click here: https://forestrycommission.delta-esourcing.com/respond/YFD3H38A4P

GO Reference: GO-2015910-PRO-7046878.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Forestry Commission — Head of Procurement
231 Corstorphine Road
EH12 7AT Edinburgh
UNITED KINGDOM

Body responsible for mediation procedures

Chartered Institute of Arbitrators
12 Bloomsbury Square
WC1A 2LP London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.9.2015

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