Hire of Vehicles for Leeds City Council

Hire of Vehicles for Leeds City Council

The contract is for an initial period of 2 years with an option to extend by a further 1 x 2 years.

United Kingdom-Leeds: Motor vehicles

2015/S 193-349563

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council
Procurement Unit, St George House, 2nd Floor, 40 Great George Street
For the attention of: Derek Prest
LS1 3DL Leeds
UNITED KINGDOM
Telephone: +44 1133952459
E-mail: derek.prest@leeds.gov.uk

Internet address(es):

General address of the contracting authority: www.leeds.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

9W2D-4UXM2K Hire of Vehicles.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Rental

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 40

II.1.5)Short description of the contract or purchase(s)

9W2D-4UXM2K Hire of Vehicles for Leeds City Council.

II.1.6)Common procurement vocabulary (CPV)

34100000, 34140000, 34142200, 34144410, 34144430, 34144511, 34144900, 34144440

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is for an initial period of 2 years with an option to extend by a further 1 x 2 years.
Estimated value excluding VAT:
Range: between 5 000 000 and 6 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Small Cars

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Medium Cars

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Large cars

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Estate Cars

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Small Cars — automatic gear box

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Medium Cars — automatic gear box

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Large Cars — automatic gear box

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Estate Cars — automatic gear box

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: 4 x 4 Vehicles

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Multipurpose Vehicles

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: Minibus

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12 Lot title: Minibus with welfare conversion

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13 Lot title: MPV with welfare conversion

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 14 Lot title: Car Derived Van

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 15 Lot title: Small Van

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 16 Lot title: Medium Van

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 17 Lot title: Large Van

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 18 Lot title: Pick Ups

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 19 Lot title: Tippers

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 20 Lot title: Truck Tipper

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 21 Lot title: Luton Van

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 22 Lot title: Box Van/Curtainside

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 23 Lot title: Chilled/Refrigerated Van

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 24 Lot title: Chilled/Refrigerated Box Van

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 25 Lot title: Skip Loader

1)Short description

2)Common procurement vocabulary (CPV)

34100000, 34142200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 26 Lot title: Hydraulic Platform

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 27 Lot title: Refuse Collection — Domestic

1)Short description

2)Common procurement vocabulary (CPV)

34100000, 34144511

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 28 Lot title: Refuse Collection — Trade

1)Short description

2)Common procurement vocabulary (CPV)

34100000, 34144511

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 29 Lot title: Gully/Cesspit Emptiers

1)Short description

2)Common procurement vocabulary (CPV)

34100000, 34144410

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 30 Lot title: Road Sweepers

1)Short description

2)Common procurement vocabulary (CPV)

34100000, 34144430

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 31 Lot title: Pedestrian Controlled Sweeper

1)Short description

2)Common procurement vocabulary (CPV)

34100000, 34144430

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 32 Lot title: Precinct Sweeper

1)Short description

2)Common procurement vocabulary (CPV)

34100000, 34144430

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 33 Lot title: Intermediate Sized Sweeper

1)Short description

2)Common procurement vocabulary (CPV)

34100000, 34144430

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 34 Lot title: Hook Lift Container Handler

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 35 Lot title: Articulated Tractor Unit

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 36 Lot title: Semi-Trailer

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 37 Lot title: Bulk Refuse Semi-Trailer

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 38 Lot title: Combination Artic and Bulk Refuse Trailer

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 39 Lot title: Recycling Vehicles

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 40 Lot title: Food Waste Vehicles

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 41 Lot title: Vacuum Tanker

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 42 Lot title: Bulk Gritter

1)Short description

2)Common procurement vocabulary (CPV)

34100000, 34144440

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 43 Lot title: Loading Shovel/Rehandler

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 44 Lot title: Counter Balance Fork Lift Truck

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 45 Lot title: Tower Wagon — Van and Truck Mount

1)Short description

2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Refer to tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to qualification documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to qualification documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to qualification documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9W2D-4UXM2K Hire of Vehicles

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contract is for an initial period of 2 years with an option to extend by a further 1 x 2 years. Interested parties can download the pre qualification documentation and tender documentation directly from www.yortender.co.uk by using the scheme ID 9W2D-4UXM2K.

Requests for documentation should not be made by telephone or e-mail. The documentation should be completed and returned by no later than the deadline specified in IV.3.4). Late submissions will not be accepted.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Where necessary in order to comply with the Public Contracts Regulations 2006 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is EN Standard form 02 — Contract notice 12 / 17 entered into. Such additional information should be requested from the addressee found in 1.1). If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.10.2015

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