HIV Self-sampling Service Framework

HIV Self-sampling Service Framework

Public Health England is seeking to establish a national (England-wide) framework agreement with a single organisation to provide HIV self-sampling services for most at risk populations.

United Kingdom-Leicester: Services provided by medical laboratories

2015/S 147-271429

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

ESPO on behlaf of Public Health England (PHE)
Barnsdale Way, Grove Park, Enderby
For the attention of: Mr Steve Burton
LE19 1ES Leicester
UNITED KINGDOM
Telephone: +44 1162657857
E-mail: tenders@espo.org

Further information can be obtained from: ESPO
In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: (a) Go to www.eastmidstenders.org, (b) If you are not already registered) Register your company by selecting the ‘Register’ box on the top of the home page, (c) Once registered visit the home page select View Opportunities’ then ‘Search Latest Opportunities’, from the ‘Organisation’ drop down box select ‘ESPO’, click search (options) and select the appropriate opportunity ‘3173_15 HIV Self-sampling Service Framework (Public Health England)’, (d) Express an interest by selecting the ‘Register Interest’ box at the bottom of the screen. You should receive a notification email confirming your expression of interest, (e) Once fully registered, you should download the tender from the website. Tenderers should also note that final submissions must be made only via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. All documents pertaining to this opportunity will be available for download via the ProContract portal from the outset. Please ensure you are able to download all files after accessing the ProContract portal. If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: ESPO
Please see above section ‘Further information can be obtained at’

Tenders or requests to participate must be sent to: ESPO
Please see above section ‘Further information can be obtained at’

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Health
Other: local authority services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

3173_15 HIV Self-sampling Service Framework (Public Health England).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 4 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Public Health England (PHE) is seeking to establish a national (England-wide) framework agreement with a single organisation to provide HIV self-sampling services for most at risk populations predominantly being Men who have Sex with Men (MSM) and Black Africans. The framework will be available for use by all local authorities with public health responsibilities (of which there are 170 in England) but such use will not be mandatory.
The framework holder will be ESPO, acting on behalf of PHE, and services under the framework will be commissioned as required (i.e. called off under the framework) by individual local authorities or by PHE itself.
The appointed supplier will provide the following services:
User Interface and Access requirements:
Undertake focussed marketing (e.g. search engine optimisation) and wider advertising to MSM and Black African high-risk populations. All activities will complement campaigns promoting testing for HIV, commissioned nationally (i.e. HIV Prevention England), regionally (e.g. London HIV Prevention Programme) and locally.
Design, host and manage a secure and accessible user-friendly interface that facilitates remote HIV self-sampling and ordering of a kit without the need to see a healthcare practitioner.
Signpost individuals residing outside of the commissioning localities to alternative sexual health and contraceptive services.
Provide information in formats which inform and support service user decision-making.
Kit Order Fulfilment requirements:
Collate adequate service user information to facilitate remote HIV-sampling, pathology, positive and negative results notification, recall and repeat testing.
Fulfil HIV self-sampling kit orders free of charge to the service user.
Supply self-sampling kits containing: in-date fully licensed blood spot or oral swab consumables (depending on the service user’s choice); easy-to-read instructions; sexual health promotion messaging and service information leaflets; a branded microbiology form and a prepaid postage return envelope.
Pathology requirements:
Screen returned samples for HIV using a validated technique.
Confirm negative results for HIV infection.
Results Management requirements:
Return test results to the service user and to the contracted clinically competent supplier (using agreed communication methods).
Signpost negative results to an appropriate local sexual health service (at service user’s choice of location).
Refer reactive results to trained and clinically competent advisory services.
Refer service users for confirmatory testing to an appropriate HIV and sexual health service (of service user’s choice).
Adhere to standard operating procedures relating (but not limited) to safeguarding, child protection, and to referrals to A&E and sexual assault services.
Management Information requirements:
Provide information and data for contract monitoring, invoicing and evaluation of the service.
Provide monthly management information at lower-tier local authority level to associate local authorities, to include:
a. Number of first and follow-up service users ordering a HIV sampling kit and how they ordered;
b. Service user demography, sexual orientation and ethnicity;
c. Number of HIV samples returned and processed;
d. Number of reactive samples;
e. Number of referrals of individuals with reactive results to sexual health services;
Percentage of reactive service users attending their chosen sexual health service (as confirmed by the service).
As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and Agencies and Local Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords.

In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: (a) Go to www.eastmidstenders.org, (b) If you are not already registered) Register your company by selecting the ‘Register’ box on the top of the home page, (c) Once registered visit the home page select View Opportunities’ then ‘Search Latest Opportunities’, from the ‘Organisation’ drop down box select ‘ESPO’, click search (options) and select the appropriate opportunity ‘3173_15 HIV Self-sampling Service Framework (Public Health England)’, (d) Express an interest by selecting the ‘Register Interest’ box at the bottom of the screen. You should receive a notification email confirming your expression of interest, (e) Once fully registered, you should download the tender from the website.

Tenderers should also note that final submissions must be made only via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded.
All documents pertaining to this opportunity will be available for download via the ProContract portal from the outset. Please ensure you are able to download all files after accessing the ProContract portal.

If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136.

II.1.6)Common procurement vocabulary (CPV)

85145000, 85148000, 71900000, 75122000, 85100000, 85323000, 79342100

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The value of 2 000 000 GBP is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed — but has nevertheless been incorporated within a range of 2 000 000 to 4 500 000 GBP for the duration (including the extension option referred to at Section II.2.2).

II.2.2)Information about options

Options: yes
Description of these options: The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated in Section II.1.4 include the option period.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.10.2015. Completion 30.9.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.
2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 12 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to tender.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the Invitation to tender.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the Invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

3173_15

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 100-182567 of 27.5.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ESPO on behalf of Public Health England, will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.7.2015

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