HMRC Auctioneers Services Framework

HMRC Auctioneers Services Framework

HMRC requires the establishment of an auctioneers’ services framework to facilitate the recovery and sale of goods by auction in the North of England.

United Kingdom-Manchester: Auction services

2017/S 061-114146

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

HMRC
5W Ralli Quays
Manchester
M60 9LA
United Kingdom
Contact person: Nic Crowe
Telephone: +44 3000578070
E-mail: Nicholas.Crowe@hmrc.gsi.gov.uk
NUTS code: UKInternet address(es):Main address: https://www.gov.uk/government/organisations/hm-revenue-customs
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.contractsfinder.service.gov.uk/Search
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
HMRC
HMRC Ralli Quays, 3 Stanley Street
Salford
M60 9LA
United Kingdom
Telephone: +44 1618270898
E-mail: Nicholas.Crowe@hmrc.gsi.gov.uk
NUTS code: UKInternet address(es):Main address: https://www.contractsfinder.service.gov.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: direct and indirect taxes

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

1701-SCR-SR52906507-Auctioneers Services.

II.1.2)Main CPV code

79342400

II.1.3)Type of contract

Services

II.1.4)Short description:

HMRC is seeking to establish an auctioneers’ services framework to facilitate the recovery and sale of goods by auction. In England and Wales these services will also include the ability to meet all requirements that enables them to comply with the Taking Control of Goods legislation and have appropriately certificated Enforcement agents. In Northern Ireland it is expected that prospective suppliers will comply with existing distraint legislation and regulations.

Under the previous iteration of this framework agreement 1 350 assignments were called off in England and Wales in the 2016 calendar year, and a further 135 assignments in Northern Ireland. The above volumes are provided for indicative purposes only and HMRC can make no guarantee for the volume of work that will be made available under the new framework agreement.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

North of England

Lot No: 1

II.2.2)Additional CPV code(s)

79342400

II.2.3)Place of performance

NUTS code: UKE
NUTS code: UKD
NUTS code: UKC
Main site or place of performance:

Yorkshire and the Humber, North West (England), North East (England).

II.2.4)Description of the procurement:

HMRC requires the establishment of an auctioneers’ services framework to facilitate the recovery and sale of goods by auction in the North of England. In England and Wales these services will also include the ability to meet all requirements that enables them to comply with the Taking Control of Goods legislation and have appropriately certificated Enforcement agents.

For the purposes of this framework, North of England is defined as the North East, North West and Yorkshire and the Humber European Parliament constituency regions.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Social, Environmental and Innovative Characteristics / Weighting: 5
Quality criterion – Name: Technical Merit / Weighting: 30
Quality criterion – Name: Management Activity / Weighting: 5
Quality criterion – Name: Security and Business Continuity / Weighting: 10
Cost criterion – Name: Price / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/07/2017
End: 31/07/2020
This contract is subject to renewal: yes
Description of renewals:

It is expected that this agreement will be renewed at the end of the contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

The Midlands

Lot No: 2

II.2.2)Additional CPV code(s)

79342400

II.2.3)Place of performance

NUTS code: UKH
NUTS code: UKF
NUTS code: UKG
Main site or place of performance:

East of England, East Midlands (England), West Midlands (England).

II.2.4)Description of the procurement:

HMRC requires the establishment of an auctioneers’ services framework to facilitate the recovery and sale of goods by auction in the Midlands region. In England and Wales these services will also include the ability to meet all requirements that enables them to comply with the Taking Control of Goods legislation and have appropriately certificated Enforcement agents.

For the purposes of this framework, the Midlands is defined as the East Midlands, West Midlands and East of England European Parliament constituency regions.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Social, Environmental and Innovative Characteristics / Weighting: 5
Quality criterion – Name: Technical Merit / Weighting: 30
Quality criterion – Name: Management Activity / Weighting: 5
Quality criterion – Name: Security and Business Continuity / Weighting: 10
Cost criterion – Name: Cost / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/07/2017
End: 31/07/2020
This contract is subject to renewal: yes
Description of renewals:

It is expected that this agreement will be renewed at the end of the contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

South of England

Lot No: 3

II.2.2)Additional CPV code(s)

79342400

II.2.3)Place of performance

NUTS code: UKJ
NUTS code: UKK
Main site or place of performance:

South East (England), South West (England).

II.2.4)Description of the procurement:

HMRC requires the establishment of an auctioneers’ services framework to facilitate the recovery and sale of goods by auction in the South of England. In England and Wales these services will also include the ability to meet all requirements that enables them to comply with the Taking Control of Goods legislation and have appropriately certificated Enforcement agents.

For the purposes of this framework, South of England is defined as the South East and South West European Parliament constituency regions.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Social, Environmental and Innovative Characteristics / Weighting: 5
Quality criterion – Name: Technical Merit / Weighting: 30
Quality criterion – Name: Management Activity / Weighting: 5
Quality criterion – Name: Security and Business Continuity / Weighting: 10
Cost criterion – Name: Cost / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/07/2017
End: 31/07/2020
This contract is subject to renewal: yes
Description of renewals:

It is expected that this agreement will be renewed at the end of the contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

London

Lot No: 4

II.2.2)Additional CPV code(s)

79342400

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London.

II.2.4)Description of the procurement:

HMRC requires the establishment of an auctioneers’ services framework to facilitate the recovery and sale of goods by auction in London. In England and Wales these services will also include the ability to meet all requirements that enables them to comply with the Taking Control of Goods legislation and have appropriately certificated Enforcement agents.

For the purposes of this framework, North of England is defined as the London European Parliament constituency regions.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Social, Environmental and Innovative Characteristics / Weighting: 5
Quality criterion – Name: Technical Merit / Weighting: 30
Quality criterion – Name: Management Activity / Weighting: 5
Quality criterion – Name: Security and Business Continuity / Weighting: 10
Cost criterion – Name: Cost / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/07/2017
End: 31/07/2020
This contract is subject to renewal: yes
Description of renewals:

It is expected that this agreement will be renewed at the end of the contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Wales

Lot No: 5

II.2.2)Additional CPV code(s)

79342400

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Wales.

II.2.4)Description of the procurement:

HMRC requires the establishment of an auctioneers’ services framework to facilitate the recovery and sale of goods by auction in Wales. In England and Wales these services will also include the ability to meet all requirements that enables them to comply with the Taking Control of Goods legislation and have appropriately certificated Enforcement agents.

For the purposes of this framework, Wales is defined as the Welsh European Parliament constituency region.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Social, Environmental and Innovative Characteristics / Weighting: 5
Quality criterion – Name: Technical Merit / Weighting: 30
Quality criterion – Name: Management Activity / Weighting: 5
Quality criterion – Name: Security and Business Continuity / Weighting: 10
Cost criterion – Name: Cost / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/07/2017
End: 31/07/2020
This contract is subject to renewal: yes
Description of renewals:

It is expected that this agreement will be renewed at the end of the contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Northern Ireland

Lot No: 6

II.2.2)Additional CPV code(s)

79342400

II.2.3)Place of performance

NUTS code: UKN
Main site or place of performance:

Northern Ireland.

II.2.4)Description of the procurement:

HMRC requires the establishment of an auctioneers’ services framework to facilitate the recovery and sale of goods by auction in Northern Ireland. These services will also include the ability to meet all requirements that enables them to comply with current distraint legislation and regulations.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Social, Environmental and Innovative Characteristics / Weighting: 5
Quality criterion – Name: Technical Merit / Weighting: 30
Quality criterion – Name: Management Activity / Weighting: 5
Quality criterion – Name: Security and Business Continuity / Weighting: 10
Cost criterion – Name: Cost / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 31/07/2017
End: 31/07/2020
This contract is subject to renewal: yes
Description of renewals:

It is expected that this agreement will be renewed at the end of the contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in Section VI.3, HMRC is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated that they have the necessary personal standing and are eligible and suitable to be awarded a public contract. Tenderers will therefore be required to provide a statement within an online ‘selection questionnaire’ as to whether any of the circumstances (relating to mandatory and discretionary grounds for exclusion) described in Regulation 57 of the Public Contracts Regulations 2015 apply. Revenue compliance will be considered and checks will be undertaken throughout the tendering exercise, using, as applicable, information from HMRC’s own records. UK applicants will be required to provide their tax reference numbers: i.e. Value Added Tax registration number, PAYE collection reference and Corporation Tax or Self-Assessment reference, as applicable. Overseas or non-UK Tenderers will be required to submit a certificate of tax compliance obtained from the country in which they are resident for tax purposes. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate. Information may also be required in respect of sub-contractors who will prospectively be performing core or major elements of the requirement.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As stated in Section VI.3, HMRC is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated via an online ‘selection questionnaire’ that they have the necessary economic or financial capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but, as a minimum, the questionnaire will request the following information: 1) audited accounts (to include balance sheet and statement of profit and loss) and/or similar financial statements or information; 2) statement of turnover in respect of the required goods and/or service only; and 3) details of Public Liability and Employers Liability Insurance (as applicable) and other relevant insurances. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As stated in Section VI.3, HMRC is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated via an online ‘selection questionnaire’ that they have the necessary technical capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but, as a minimum, the questionnaire will request the following information: 1) details of the principal business areas(s) in which the company is engaged and its structure, site locations and facilities; 2) evidence of previous relevant experience in the last 3 years, demonstrating capacity and ability to provide the required goods and/or services, inclusive of dates, size/value of contract and customer address/contact names for reference purposes; 3) details of quality systems in place, including (if applicable) details and copy certification relating to formal accreditation held, such as BS, ISO or equivalent; 4) information relating to compliance with Health & Safety, Equalities and Environmental legislation; and 5) a list of professional associations or trade bodies to which the organisation or individuals in the organisation belong. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

HMRC reserves the right to utilise eAuctions as part of the ‘call off’ process for assignments from this framework once established..

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 039-070815

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 25/04/2017
Local time: 12:00
Place:

Salford.

Information about authorised persons and opening procedure:

HMRC will be using an e-sourcing (e-tendering) tool/application for this procurement. This prevents any information provided by the applicant or tenderer from being viewed by the Authority until the e-sourcing event is closed. The e-sourcing (e-tendering) application will display the closing date and time for this particular tendering exercise within the event. The close time will be the earliest point at which the HMRC nominated or a tender defined evaluation team member will be able to open and view the tender responses. Therefore, the opening time for tenders will coincide with the close date and time for the event and all tenders will become visible to the HMRC nominated or event defined tender evaluation team in any place that provides access to the e-sourcing tool/application at that time.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

April 2020.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Awarding Authority (HMRC) use an HMRC instance of SAP Ariba Sourcing Pro (hereafter referred to as HMRC’s instance of SAP Ariba) to facilitate the procurement process and this must be used by economic operators to express an interest and/or bid for the opportunity described in this Contract Notice. (Further information about HMRC’s instance of SAP Ariba, a Suppliers Guide and general information about supplying to HMRC is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm)

Economic operators who have used HMRC’s instance of SAP Ariba previously: you will be registered as part of the HMRC Ariba Supplier Network and you should access the system to obtain your organisation’s account ID number. Contact details on the system should be checked and, where necessary, additional users added to help avoid multiple registrations for the same organisation. Previously registered users having difficulty recovering their account ID number or identifying users within their organisation should email for assistance sapariba.hmrcsupport@hmrc.gsi.gov.uk

Economic operators using HMRC’s instance of SAP Ariba for the first time, including suppliers who are already registered on the wider SAP Ariba supplier network, will need to register at http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full. (You must ensure that you are directed to the registration page for HMRC’s instance of SAP Ariba, identified with the HMRC logo at the top of the page, and to do this you may need to cut and paste the web address directly into your web browser.)

As part of the registration process you will receive a system generated email asking you to activate your SAP Ariba supplier account by verifying your email address. Once you have completed the activation process you will receive a further email by return confirming the ‘registration process is now complete’ and providing you with ‘your organisation’s account ID’ number.

If an email response from HMRC is not received within 1 working day of your request, please re-contact sapariba.hmrcsupport@hmrc.gsi.gov.uk (after first checking your spam in-box) notifying non-receipt and confirming when your registration request was first made.

Once you have obtained ‘your organization’s account ID’ number, please email e.procurement@hmrc.gsi.gov.uk with the following information as confirmation that you wish to express an interest and/or bid for the opportunity described in this Contract Notice.

The contract reference shown in Section IV.3.1 of this Contract Notice.

Your organization’s HMRC SAP Ariba account ID: ANXXXXXXXXXXX

Your organisation’s name:

Your name:

Your email address:

Your telephone number:

Economic operators who have complied with the foregoing will receive an e-mail confirming access the online questionnaires. If access is not provided to the online questionnaires within 1 working day, please contact e.procurement@hmrc.gsi.gov.uk (after first checking your spam in-box) notifying non-receipt and confirming when your request for access to the online questionnaires was first made.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=244666460

GO Reference: GO-2017324-PRO-9868193.

VI.4)Procedures for review

VI.4.1)Review body

HMRC
5W Ralli Quays
Manchester
M60 9LA
United Kingdom

VI.4.2)Body responsible for mediation procedures

HMRC
5W Ralli Quays
Manchester
M60 9LA
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

HMRC will incorporate a minimum 10 calendar day standstill period at the time the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address at I.1. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/03/2017

 

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