HMRC Scanning Services Tender
HMRC wishes to digitise as much incoming paper-based mail as possible.
United Kingdom-Nottingham: Scanning services
Section I: Contracting authority
I.1)Name and addresses
Barkley House, Castle Meadow Road
Contact person: Tom Atkins
Telephone: +44 7469023302
NUTS code: UK
I.4)Type of the contracting authority
Section II: Object
HMRC Scanning Services
II.1.2)Main CPV code
II.1.3)Type of contract
HMRC wishes to digitise as much incoming paper-based mail as possible and consolidate its scanning requirements under one outsourced service contract. Digitising incoming paper is part of HMRC’s Digital Strategy. The service eliminates a significant percentage of the department’s manual handling of paper, reducing the need for resource and storage. Currently HMRC has a service in place that scans structured and non-structured mail for downstream processing by a user, robot or automatic transactional processing. HMRC also has a separate service in place for the provision of evidential scanning to support its litigation work.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
HMRC is looking to procure an outsourced digital mail room and scanning service. The procurement will consolidate HMRC’s scanning requirements under 1 service contract and leverage best value through economies of scale. The current scope of the new service includes but is not limited to:
— Structured and unstructured incoming paper-based mail. To receive, open, sort, log incoming paper-based mail and prepare documents for scanning. This is a core service,
— Evidential Scanning — Scanning and storage of evidential documents and material. This is a core service,
— Back Scanning — This would replace physical storage of paper records in local offices. This is an optional service,
— Microfiche and Microfilm Digitisation — The scanning and digitising of microfiche, currently held in a climate controlled facility. This is an optional service,
— Archive Scanning: The scanning of paper files currently held in the HMRC estate. This is an optional service.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Suppliers should be mindful of HMRC’s Digital Strategy and its associated objectives.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1.1)Type of procedure
Open procedure with Prior Information Notice allowing for reduced timescale.
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.A Supplier Day will be held 10:00 am — 12:00 pm on the 29.5.2016, Abbey House, Telford, TF2 9RG at which HMRC will share with the supplier community its thinking around the proposed to-be service. Subsequently suppliers will have the opportunity to attend one-to-one sessions that will be held between May and June 2016 (details yet to be confirmed).
In order to register for the supplier day you will need to do so via HMRC’s SAP Ariba tool which can be accessed via the link below:
The registration link is: http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full
If you have any questions about registration please direct them towards the contact given in this notice
To view this notice, please click here:
GO Reference: GO-201893-PRO-13127450
VI.5)Date of dispatch of this notice: