Home Care Services Oxfordshire

Home Care Services Oxfordshire

This is a framework for the provision of home care services mainly for adults and older people but includes lots for the provision of services for children.

United Kingdom-Oxford: Health and social work services

2015/S 169-308339

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxfordshire County Council
County Hall, New Road
Contact point(s): Strategic Procurement Team
For the attention of: Simon Walkden
OX1 1ND Oxford
UNITED KINGDOM
Telephone: +44 1865323888
E-mail: jointcommissioningprocurement@oxfordshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.oxfordshire.gov.uk

Address of the buyer profile: http://www.businessportal.southeastiep.gov.uk

Electronic access to information: https://www.businessportal.southeastiep.gov.uk/sece/opportunity.nsf/fcontent?ReadForm&requesttype=view&requestview=authority&region=&authority=ORG-DNWA-7BSK5Z&sd=&stype=&rv=authority&start=1&count=10&contentid=1.003

Electronic submission of tenders and requests to participate: http://www.businessportal.southeastiep.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Home Care Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in years: 6
Justification for a framework agreement, the duration of which exceeds four years: The services fall under Regulation 76 of the Public Contracts Regulations 2015 and the period will allow for investment into development of the care workforce in Oxfordshire.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 120 000 000 and 200 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This is a framework for the provision of home care services mainly for adults and older people but includes lots for the provision of services for children and also for care services in extra care housing schemes.
The framework is for 4 years with an option to extend for a further 2 years.
The procurement will be run as a single-stage process with an option to negotiate with providers in each lot to ensure that capacity and geographical coverage can be achieved. The framework will include an option to reopen the opportunity to the market for a particular lot or location, if required to ensure capacity to meet demand.
Providers will be selected for the 3 Lots set out in Annex B.
All the providers selected for Lot 1 will be awarded a cost and volume contract for a minimum level of new business at the point the framework commences (minimum volume call off) with services starting from 1.5.2016.
The subject matter of this procurement process relates to the delivery of services which are listed to in Schedule 3 to the regulations. As such the full regime set out in the regulations will not apply to the award of the framework contracts. Consequently, the procurement process adopted by the Commissioners has been developed in accordance with Regulation 76 of the regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment. For the avoidance of doubt this means that the Commissioners have not adopted the open procedure (as such term is defined in the regulations) for the undertaking of this procurement process. The fact that in this Contract Notice at Section IV.1) the field/box relating to type of procedure may default to the term ‘Open’ does not mean that this procedure is being followed by the Commissioners.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework will cover all new home support packages and services. Home care services will be predominantly provided to older people but will also be available to adults with a physical disability, a learning disability or a mental health problem. In addition, home care services will be provided to people living in extra care housing and to children.
Care packages awarded to existing providers prior to the commencement date of the framework will remain with these providers.
Estimated value excluding VAT:
Range: between 120 000 000 and 200 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend the framework for up to 2 years in aggregate.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Home Care (Adults)

1)Short description

Oxfordshire County Council is introducing a new home care programme to improve outcomes for service users. The purpose of the programme is to link service users into services such as health and those in the community so that their needs are met in a holistic way and to achieve independence. This approach will require changes to the way in which home care is delivered as well as changes to the Council’s own processes.
Home care services will be predominantly provided to older people, but will also be available to adults with a physical disability, a learning disability or a mental health problem.
All the providers selected for Lot 1 will be awarded a cost and volume contract for a minimum level of new business at the point the framework commences (minimum volume call off) with services starting from 1.5.2016.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

The service will cover all new home care services for adults arising during the lifetime of the framework. The current budget for adult home care services including existing care packages is between 19 000 000 GBP and 20 000 000 GBP.
Estimated value excluding VAT:
Range: between 120 000 000 and 180 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

All the providers selected for Lot 1 will be awarded a cost and volume contract for a minimum level of new business at the point the framework commences (minimum volume call off) with services starting from 1.5.2016. This call off will be for a term of 36 months with an option to extend for up to 24 months in aggregate.

Lot No: 2 Lot title: Extra Care Housing

1)Short description

The Council will require the provider to deliver various services within an extra care housing (ECH) scheme. Extra care housing offers a combination of housing and care and support services. Accommodation is available for older people (aged 55 plus) to rent or purchase.
The provider will be required to provide a ‘Core Service’ which requires a 24 hour, 7 days a week on-site personal care response service to all flats (including a waking night service) and assistance with an on-site communal lunch time meal service.
The provider is also required to be able to provide individual, planned personal care services (spot purchased) during the waking day (7:00-22:00).

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 000 000 and 20 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The framework will be for an initial 48 month term with an option to extend for up to 24 months in aggregate.

Lot No: 3 Lot title: Home Care Children (Children)

1)Short description

The service shall provide home care delivering a range of personal care and support services to children and young people with disabilities, who live at home with their parents/carers.

The service shall support children and young people, aged 0-18th birthday, who have a recognised disability and have eligible support needs, identified through a specialist children’s disability team child and family assessment and agreed by the Council’s disability priority panel.

Personal care and support services are required to meet the needs of children and young people:
(a) with health care needs,
(b) with physical and/or learning disabilities ranging from moderate to severe including children and young people who have a congenital and acquired neurological conditions and/ or those who are complex technology dependent,
(c) with degenerative or life limiting conditions with challenging behaviour ranging from moderate to severe.

2)Common procurement vocabulary (CPV)

85300000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 100 000 and 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The framework will be for an initial 48 month term with an option to extend for up to 24 months in aggregate.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All providers must be CQC qualified.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 57 of Directive 2014/24/EU and Regulation 57 of the Public Contracts Regulations 2015 and set out in the procurement documents available from the address in Section I.1)

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per procurement documents.
Minimum level(s) of standards possibly required: As per procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per procurement documents.
Minimum level(s) of standards possibly required:
As per procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPU 928

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.10.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See Section VI.4.2)
UNITED KINGDOM

Body responsible for mediation procedures

Not applicable
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Oxfordshire County Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Not applicable
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

28.8.2015

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