Home Contents Insurance Tender Rotherham

Home Contents Insurance Tender Rotherham

Rotherham Metropolitan Borough Council has provided a successful home contents scheme, for many years, for the benefit of its tenants.

United Kingdom-Rotherham: Damage or loss insurance services

2018/S 101-231210

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Rotherham MBC
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Contact person: Ms Angela Wilson
Telephone: +44 1709334551
E-mail: angela-proc.wilson@rotherham.gov.uk
NUTS code: UKE31
Internet address(es):Main address: http://www.rotherham.gov.uk/

Address of the buyer profile: https://www.yortender.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.yortender.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

17-083 Home Contents Insurance

Reference number: DN228720

II.1.2)Main CPV code

66515000

II.1.3)Type of contract

Services

II.1.4)Short description:

The council is seeking to procure home contents insurance services for its tenants.

Rotherham Metropolitan Borough Council has provided a successful home contents scheme, for many years, for the benefit of its tenants. This is a service that aims to provide them with a quality product that is competitively priced against what is available in the market both in terms of premium levels and the level of cover, including exclusions and excesses. It is important the scheme reflects the intended market and overall requirement to assist the council in reducing financial exclusion.

The contract is for an initial period of just under 3 years with an option to extend at the sole discretion of the council for up to a further 3 years, subject to performance.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

66511000
66512100
66515000
66518000

II.2.3)Place of performance

NUTS code: UKE31

II.2.4)Description of the procurement:

The council is seeking to procure home contents insurance services for its tenants.

Rotherham Metropolitan Borough Council has provided a successful home contents scheme, for many years, for the benefit of its tenants. This is a service that aims to provide them with a quality product that is competitively priced against what is available in the market both in terms of premium levels and the level of cover, including exclusions and excesses. It is important the scheme reflects the intended market and overall requirement to assist the council in reducing financial exclusion.

The schemes administration is handled by in-house staff in accordance with the administration procedures as set out by the scheme insurers in line with FCA exemption.

The council currently utilise its own computer systems for monitoring and managing the insurance policies but we are not averse to using another’s system if that creates efficiencies.

There are approximately 20 850 properties including lease properties and 1 497 tenants /leaseholders who have joined the existing tenant’s insurance scheme.

The contract is for an initial period of just under 3 years with an option to extend at the sole discretion of the council for up to a further 3 years, subject to performance.

The estimated contract value range is between 300 000 GBP and 1 000 000 GBP depending on the total length of the contract, and the number of tenants joining the scheme during the contract term.

TUPE is not considered to be an issue in respect of this is on the basis that there is no organised grouping of employees dedicated to providing these services under the current arrangements. Potential providers should therefore not take TUPE into account when completing the pricing and commercial schedule. It is the responsibility of potential providers to take their own advice and consider whether TUPE is likely to apply in the particular circumstances of the contract and to act accordingly. The potential provider is encouraged to carry out its own due diligence exercise.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Criteria below. Method Statement Question Answers / Weighting: 45
Price – Weighting: 55
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 07/01/2019
End: 05/01/2025
This contract is subject to renewal: yes
Description of renewals:

The contract is for an initial period of just under 3 years with an option to extend at the sole discretion of the council for up to a further 3 years, subject to performance. It is expected that this service will be an on going requirement for the council but this is not guaranteed.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract is for an initial period of just under 3 years with an option to extend at the sole discretion of the council for up to a further 3 years, subject to performance. It is expected that this service will be an on going requirement for the council but this is not guaranteed.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the invitation to tender.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the invitation to tender.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 28/06/2018
Local time: 12:00
Place:

Rotherham Metropolitan Borough Council.

Information about authorised persons and opening procedure:

Persons authorised to be present at the opening of tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The estimated contract value range is between 300 000 GBP and 1 000 000 GBP depending on the total length of the contract, and the number of tenants joining the scheme during the contract term.

VI.4)Procedures for review

VI.4.1)Review body

Rotherham Metropolitan Borough Council
Rotherham
S60 1AE
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/05/2018

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