Horticultural Products Collaborative Framework

Horticultural Products Collaborative Framework

Bulk items, fertilisers, chemicals, miscellaneous bagged items.

United Kingdom-Melrose: Horticultural products

2016/S 076-133593

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Borders Council
Council Headquarters, Newtown St Boswells
Contact point(s): Procurement
TD6 0SA Melrose
UNITED KINGDOM
Telephone: +44 1835824000
E-mail: procurement@scotborders.gov.uk
Fax: +44 1835825150

Internet address(es):

General address of the contracting authority: http://www.scotborders.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Lothian Council

West Lothian Council

Midlothian Council

Borders College

Dumfries and Galloway Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Horticultural Products Collaborative Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Lothians, Borders and Dumfries and Galloway.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The proposed framework agreement shall encompass a wide range of Horticultural Products including bulk items, fertilisers, chemicals, miscellaneous bagged items and specialised items.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5446 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

03121000, 03110000, 16400000, 24440000, 14300000, 14200000, 14212410, 35311400, 45112723, 24457000, 42924300, 24453000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option of extension for a further 12 months from 1.7.2019 — 30.6.2020.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.7.2016. Completion 30.6.2019

Information about lots

Lot No: 2 Lot title: Chemicals

1)Short description

Herbicides and Fungicides, Lining Materials.

2)Common procurement vocabulary (CPV)

03121000, 35311400, 24457000, 24453000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2016. Completion 30.6.2019
5)Additional information about lots

Lot No: 1 Lot title: Bulk Items

1)Short description

Sand, Bark and Play Chip, Topsoil.

2)Common procurement vocabulary (CPV)

03121000, 14200000, 14212410, 45112723

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2016. Completion 30.6.2019
5)Additional information about lots

Lot No: 3 Lot title: Fertiliser

1)Short description

Herbicides and Fungicides, Glyphosate.

2)Common procurement vocabulary (CPV)

03121000, 24440000, 14300000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2016. Completion 30.6.2019
5)Additional information about lots

Lot No: 4 Lot title: Miscellanious Bagged Items

1)Short description

Cultivars, Sand, Turf, Soil, Compost, Manure.

2)Common procurement vocabulary (CPV)

03121000, 14200000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2016. Completion 30.6.2019
5)Additional information about lots

Lot No: 5 Lot title: Specialised Items

1)Short description

Sprayers, Line Marker, Tree Belting, Discs for lances, Coveralls,

2)Common procurement vocabulary (CPV)

03121000, 16400000, 42924300, 18114000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2016. Completion 30.6.2019
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment on Delivery of supplies as detailed within the ITT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Please refer to Invitation to Tender (ITT).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SBC-CPS-1178

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 245-444890 of 18.12.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 15.8.2016

IV.3.8)Conditions for opening of tenders

Date: 16.5.2016 – 12:00

Place:

Scottish Borders Council HQ

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: April 2020.
VI.2)Information about European Union funds

VI.3)Additional information

Scottish Borders Council is committed to maximising Community Benefits from its procurement activities. Under this procurement, the supplier and its supply chain will be required to actively participate in the achievement of the authorities’ social and economic objectives. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Commencement Date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Public Contracts Scotland procurement portal (www.publiccontractsscotland.gov.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Tenderers should note that when it is judged by the Council at its sole discretion to be appropriate the Council will collaborate with the relevant bodies, including Police Scotland and the Scottish Crime and Drug Enforcement Agencies to actively seek verification and validation of significant elements of information provided and detailed in this response to the ITT.
Where misrepresentation of any type is discovered the tenderer who made such misrepresentation and their proposal will be excluded from any further consideration.
The Tenderer shall notify the Council of any enforcement action or prosecution that is taken against them by SEPA, the Environment Agency, HSE or other relevant agencies as soon as they become aware.
(SC Ref:441515).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Scottish Borders Council
Council Headquarters
TD6 0SA Newtown St Boswells
UNITED KINGDOM
Telephone: +44 1835824000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Scottish Borders Council will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 (SSI 2012 No.88) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought within 30 days of the date on which a tenderer knew or ought to have known of the breach. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Additionally if certain criteria are met, the Court is obliged to order the payment of a financial penalty. If the contract has been entered into the Court may award damages, or where certain criteria are met, make an ineffectiveness order. Additionally, in certain circumstances the Court is obliged to order the shortening of the duration of the contract. (The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside award decision before the contract is entered into).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.4.2016

 

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