Horticultural and Street Cleansing Services Tender

Fenland District Council wishes to contract for Horticultural Services (Lot1) or let a joint contract for both Horticultural and Street cleansing services known as a Streetscene contract. (Lot 2).

United Kingdom-March: Street-cleaning services

2014/S 249-442146

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Fenland District Council
Fenland Hall, County Road
For the attention of: Shaun Beales, Procurement Manager
PE15 8NQ March
UNITED KINGDOM
Telephone: +44 1354654321
E-mail: procurement@fenland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.fenland.gov.uk

Electronic access to information: http://www.delta-esourcing.com/respond/3U72E6UT5N

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Peterborough City Council
Town Hall, Bridge Street, Peterborough
PE1 1HF Peterborough
UNITED KINGDOM

South Cambridgeshire District Council
South Cambridgeshire Hall | Cambourne Business Park, Cambourne, Cambridge
CB23 6EA Cambourne
UNITED KINGDOM

East Cambridgeshire District Council
The Grange, Nutholt Lane, ELY, Cambs
CB7 4EE ELY
UNITED KINGDOM

Cambridgeshire County Council
Shire Hall, Castle Hill, Cambridge
CB3 0AP Cambridge
UNITED KINGDOM

Huntingdonshire District Council
St Mary’s Street, Huntingdon, Cambridgeshire
PE29 3TN Huntingdon
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Horticultural and Street Cleansing Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: District of Fenland, Cambridgeshire.

NUTS code UKH12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Fenland District Council wishes to contract for Horticultural Services (Lot1) or let a joint contract for both Horticultural and Street cleansing services known as a Streetscene contract. (Lot 2).
Services consist but not limited to: Street Cleansing, Rapid Response Cleansing, Special Events Cleansing, Fly Tipping Removal Service, Street Sweeping, Litter picking, Litter Bin/Dog Bin Cleansing, Toilet Cleaning, Public Toilet Management, Collection of Commercial Waste, Cemeteries maintenance and Grave digging and associated Cleansing activities throughout the District of Fenland. Grounds Maintenance, Grass Cutting, Verge cutting, Bedding, Tree Maintenance, Planting schemes, Playground maintenance and all associated Horticultural activities, streetscene, cleansing and associated public realm activities throughout the District of Fenland.
Whilst the principle purpose of this tender exercise is to meet the specific requirements of Fenland District Council (The Council), the contract established as a result of the procurement exercise can be made available for use by the County, the Unitary or other District Councils throughout Cambridgeshire.

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/3U72E6UT5N

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Help-desk on call +44 845 270 7050 or email helpdesk@delta-esourcing.com

II.1.6)Common procurement vocabulary (CPV)

90611000, 90612000, 77311000, 77313000, 77314000, 77314100, 77320000, 77342000, 98371111, 50870000, 45112410, 77310000, 77211500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 650 000 and 1 800 000 GBP.

II.2.2)Information about options

Options: yes
Description of these options: Lot 1: 5 years plus there is a provision to extend the contract for a period of 60 months
Lot 2: 7 years plus there is a provision to extend the contract for a period of 84 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 168 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Horticultural Services

1)Short description

Grounds Maintenance, Grass Cutting, Verge cutting, Bedding, Tree Maintenance, Planting schemes, Playground maintenance, Cemeteries maintenance and Grave digging and all associated Horticultural activities and associated public realm activities throughout the District of Fenland.
Lot 1: Five years plus there is a provision to extend the contract for a period of 60 months.

2)Common procurement vocabulary (CPV)

90611000, 90612000, 77311000, 77313000, 77314000, 77314100, 77320000, 77330000, 77341000, 77342000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 650 000 and 900 000 GBP.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot 1: 5 years plus there is a provision to extend the contract for a period of 60 months.

Lot No: 2Lot title: Horticultural and Street cleansing services (Street-scene)

1)Short description

Services consist but not limited to: Street Cleansing, Rapid Response Cleansing, Special Events Cleansing, Fly Tipping Removal Service, Street Sweeping, Litter picking, Litter Bin/Dog Bin Cleansing, Toilet Cleaning, Public Toilet Management, Collection of Commercial Waste, Cemeteries maintenance and Grave digging and associated Cleansing activities throughout the District of Fenland. Grounds Maintenance, Grass Cutting, Verge cutting, Bedding, Tree Maintenance, Planting schemes, Playground maintenance and all associated Horticultural, street-scene, cleansing and associated public realm activities throughout the District of Fenland.
Lot 2: 7 years plus there is a provision to extend the contract for a period of 84 months.

2)Common procurement vocabulary (CPV)

90611000, 90612000, 77311000, 77313000, 77314000, 77314100, 77320000, 77330000, 77341000, 77342000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 650 000 and 1 800 000 GBP.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot 2: 7 years plus there is a provision to extend the contract for a period of 84 months.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The successful contractor may be required as a condition of the contract to provide a guarantee bond to guarantee his satisfactory performance of the contract in a sum equivalent to up to 10 % of the tendered annual value of the contract, based on the successful contractor’s tendered rates. This bond shall be capable of being enforced by the contracting authority at any time during the period of the contract and for a period of three months thereafter. The parent companies of any special purpose vehicle set up for the purpose of enabling a consortium bid may be required to provide parent company guarantees to guarantee the satisfactory performance of the contract by the bidding entity. Full details of these and any other requirements to provide deposits, guarantees, bonds, insurance, warranties or other forms of securities will be set out in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract documents, which shall be included with the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Members of any consortium shall be jointly and severally liable. Legal bodies shall be companies or partnerships. Full details will be set out in the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: The conditions of contract with which the successful contractor will be required to comply will be set out in the tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As stated in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 220-389118 of 14.11.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.5.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: As set out in the Public Contracts Regulations 2006, as amended by the Public Contracts (Amendment) Regulations 2009. These provisions may be briefly summarised as follows: The contracting authority will incorporate a minimum 10 calendar day standstill period prior to awarding the contract, commencing at the point at which reasons for the award of the contract are communicated to economic operators electronically (or 15 calendar days if communicated by other means). This period allows economic operators to request further debriefing from the contracting authority. Economic operators have 2 working days from notification of the award decision within which to request such a debriefing, by contacting the contact point specified in Section I.1 above. The relevant information must be communicated a minimum of 3 working days prior to the expiry of the standstill period. The Regulations provide that a breach of the duty owed by the contracting authority in accordance with Regulations 47A or 47B of the Public Contracts Regulations 2006 (as amended) is actionable by any economic operator which in consequence suffers or risks suffering loss or damage. Proceedings for that purpose must be started in the High Court (England, Wales and Northern Ireland). Any such action must be brought within the relevant time periods specified in the Regulations. When proceedings have been started in respect of the contracting authority’s decision to award the contract and the contract has not been entered into the contracting authority is required to refrain from entering into the contract until such time as that suspension is brought to an end by any of the means specified in the Regulations. The Court has power to set aside an award decision, order the contracting authority to amend any document or award damages (in a case where a contract has not been entered into), or to make a declaration of ineffectiveness, impose penalties or award damages (in a case where a contract has been entered into).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.12.2014

Horticultural and Street Cleansing Services Tender

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