Hosted Electronic Solution for Disclosure and Barring Service Checks

Hosted Electronic Solution for Disclosure and Barring Service Checks

Greater Manchester Combined Authority on behalf of members and members of Association of Greater Manchester Authorities invites quotations for the provision of a hosted electronic solution for the administration of Disclosure and Barring Service checks.

United Kingdom-Manchester: Recruitment services

2018/S 143-327167

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Greater Manchester Combined Authority
GMCA Offices, 1st Floor, Churchgate House, 56 Oxford Street
Manchester
M1 6EU
United Kingdom
Contact person: Mrs Chris Atherton
Telephone: +44 7814457018
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKD
Internet address(es):Main address: http://www.manchesterfire.gov.uk/

Address of the buyer profile: http://www.manchesterfire.gov.uk/

I.1)Name and addresses

Bolton Council
Bolton
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

Address of the buyer profile: www.the-chest.org.uk

I.1)Name and addresses

Bury Council
Bury
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Manchester City Council
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Oldham Borough Council
Oldham
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Rochdale Council
Rochdale
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Salford City Council
Salford
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Stockport Metropolitan Borough Council
Stockport
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Tameside Council
Tameside
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Trafford Council
Trafford
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Wigan Council
Wigan
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Blackburn with Darwen Council
Blackburn
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Blackpool Council
Blackpool
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Cheshire East Council
Cheshire
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Warrington Borough Council
Warrington
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Transport for Greater Manchester
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Greater Manchester Fire Rescue Services
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Greater Manchester Police
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: https://www.the-chest.org.uk/

I.1)Name and addresses

Greater Manchester Waste Disposal Authority
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Solutions SK
Cheshire
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Stockport Homes
Stockport
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Trafford Community Leisure Trust
Trafford
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: https://www.the-chest.org.uk/

I.1)Name and addresses

Rochdale Development Agency
Rochdale
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Orbitas, Bereavement Services Ltd
Cheshire
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

ANSA Environmental Services Ltd
Cheshire
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

East Cheshire – Engine of the North
Cheshire
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Bridgewater Community Healthcare NHS Foundation Trust
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Greater Manchester West Mental Health NHS Foundation Trust
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: https://www.the-chest.org.uk/

I.1)Name and addresses

Pennine Care NHS Foundation Trust
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Manchester Mental Health and Social Care NHS Foundation Trust
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

North West Ambulance Service NHS Trust
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Central Manchester University Hospitals NHS Foundation Trust
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

The Christie NHS Foundation Trust
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Pennine Acute Hospital NHS Trust
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: https://www.the-chest.org.uk/

I.1)Name and addresses

Royal Bolton Hospital NHS Foundation Trust
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Stockport NHS Foundation Trust
Stockport
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Salford Royal NHS Foundation Trust
Salford
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

Tameside Hospital NHS Foundation Trust
Tameside
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

University Hospital of South Manchester NHS Foundation Trust
Manchester
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: https://www.the-chest.org.uk/

I.1)Name and addresses

Wrightington, Wigan & Leigh NHS Foundation Trust
Wigan
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.1)Name and addresses

East Lancashire Hospitals NHS Foundation
Lancashire
United Kingdom
E-mail: chris.atherton@trafford.gov.uk
NUTS code: UKDInternet address(es):Main address: www.the-chest.org.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.the-chest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.the-chest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Hosted Electronic Solution for the Administration of Disclosure and Barring Service (DBS) Checks

Reference number: DN354992

II.1.2)Main CPV code

79600000

II.1.3)Type of contract

Services

II.1.4)Short description:

Greater Manchester Combined Authority (GMCA) on behalf of members and members of Association of Greater Manchester Authorities (AGMA) invites quotations for the provision of a hosted electronic solution for the administration of Disclosure and Barring Service (DBS) checks. GMCA is a partnership between Local Authorities and other public sector bodies within the Grtr Mcr area. GMCA membership may change over the life of the Agreement, and hence either expand or contract the list of contracting bodies eligible to use this Agreement, this will also be available for other named organisations outside of Grtr Mcr. Should changes occur, the details of such changes will be made available to interested parties. The following 10 Councils have fully committed to the solution;Blackpool Council, Blackburn and Darwen Council, Bury Council, Bolton Council, Oldham Council, Rochdale Council, Salford Council, Tameside Council, Trafford Council, Wigan Council and Manchester Council to on board in 2d year.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKD

II.2.4)Description of the procurement:

The number of DBS checks per year across the 10 authorities is circa 31,000 does not include Manchester City Council including Schools, Licensing, Volunteers and external clients. The second year may increase to 41,000 circa.

Typical (high-level) DBS processes for organisations within GMCA involve:

— Identity verification for new staff (occasionally this will be done by the Recruiting Manager at interview). For existing staff and Umbrella Body checks, identity verification is carried out by the service requesting the check,

— Route 2 checks, if required, are conducted by external providers,

— Resolving errors and/or queries on completed application forms,

— Invoicing, receiving and recording payment (for schools and umbrella body service clients) There can be significant time and manual intervention needed to reconcile checks and payments,

— Recording full details of each application,

— Forwarding applications to the DBS,

— Applications for new starters are tracked on the DBS website,

— The applicant takes the disclosure to the recruiting manager,

— Manager/HR initiates rechecks,

— Full administration of the DBS update Service to enable regular checks on existing employees. Times to be agreed with individual organisations,

— Requirement for support when re registering with Ministry of Justice as a registered body.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 25/12/2018
End: 24/12/2020
This contract is subject to renewal: yes
Description of renewals:

Two annual increments.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/09/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/09/2018
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Greater Manchester Combined Authority
Manchester
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/07/2018

Enjoyed this post? Share it!