Hot Beverage Machinery and Supplies Framework Scotland

Hot Beverage Machinery and Supplies Framework Scotland

This Framework will provide a mechanism for local authorities to procure a range of hot beverage machinery and associated consumables.

United Kingdom-Paisley: Coffee, tea and related products

2018/S 182-411513

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Telephone: +44 3003001200
E-mail: oss@scotland-excel.org.uk
Fax: +44 1416187423
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply and Delivery of Hot Beverage Machinery and Supplies

II.1.2)Main CPV code

15860000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

A new framework opportunity for the Supply, Delivery and Installation of Hot Beverage Machinery and Supplies.

This framework will provide a mechanism for local authorities to procure a range of hot beverage machinery and associated consumables.

The scope of the materials covered under the framework will include, but is not limited to:

— the purchase,

— lease and rental of coffee machines and the purchase of coffee,

— tea,

— hot chocolate and associated products.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

39711310
51542200
42912130
42200000
42222000
51542000
15861000
15860000
03131100
15861100
15861200
15863000
15863100
15863200
15864100
15865000
15842210
15841300
15841400

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of participating councils and associate members within Scotland.

II.2.4)Description of the procurement:

A new framework opportunity for the Supply, Delivery and Installation of Hot Beverage Machinery and Supplies.

This framework will be split into 4 sub lots as detailed below:

Sub Lot 1.1: Hot Beverage Machine Purchase and Lease;

Sub Lot 1.2: Hot Beverage Machine Rental;

Sub Lot 1.3: Tea, Coffee, Hot Chocolate and Consumables;

Sub Lot 1.4: Hot Beverage Machine Repair and Maintenance.

This framework will provide a mechanism for local authorities to procure a range of hot beverage machinery and associated consumables.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will run for an initial 36-month period, with the option to extend for up to an additional 12-month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland Regulations 2015). Please see the Invitation to Tender contained in the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

ESPD (Scotland) Question 4B.5

1) ESPD (Scotland) Question 4B.5: Insurance Requirements;

2) ESPD (Scotland) Question 4B.6: Other Economic and Financial Requirements.

Minimum level(s) of standards possibly required:

1) ESPD (Scotland) Question 4B.5: Insurance Requirement:

It is a requirement of the contracts to be procured under the proposed Framework Agreement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

ESPD (Scotland) Question 4B.5.1:

Employer’s (Compulsory) Liability Insurance: maintain a minimum indemnity limit of 10 000 000 in respect of each claim, and without limit to the number of claims.

ESPD (Scotland) Question 4B.5.2:

— Public Liability Insurance: maintain a minimum indemnity limit of 5 000 000 GBP in respect of each claim, and without limit to the number of claims,

— Product Liability Insurance: maintain a minimum indemnity limit of 5 000 000 GBP in the aggregate,

— Motor Vehicle Insurance: maintain a minimum indemnity limit of 1 000 000 GBP for Property Damage, and unlimited in respect of Third Party Injury.

For bidders who will subcontract parts of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that subcontractors’ vehicles are appropriately insured and maintained.

2) ESPD (Scotland) Question 4B.6: Other Economic and Financial Requirements:

A search of the bidder against Equifax’s Protect must not return a “Warning” or “Caution” returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does/would not represent an unmanageable risk should it be appointed on to the proposed Framework Agreement.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

1) ESPD (Scotland) Question 4C.1.2: Relevant Examples of Previous Services or Supplies;

2) ESPD (Scotland) Question 4C.10: Subcontracting;

3) ESPD (Scotland) Question 4D.1: Quality Assurance Schemes;

4) ESPD (Scotland) Question 4D.1: Health and Safety Procedures; and,

5) ESPD (Scotland) Question 4D.2: Environmental Management Standards.

Minimum level(s) of standards possibly required:

1) ESPD (Scotland) Question 4C1.2: Relevant Examples of Previous Services or Supplies:

Tenderers will be required to provide a max of 3 previous examples of supplies or services carried out in the past 3 years that they deem appropriate to demonstrate that they have the relevant experience to deliver the supplies or services as described in part II.2.4 of the OJEU Contract Notice.

2) ESPD (Scotland) Question 4C.10: Subcontracting:

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed Framework Agreement.

3) ESPD (Scotland) Question 4D.1: Quality Assurance Schemes:

The bidder must have the following:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

4) ESPD (Scotland) Question 4D.1: Health and Safety Procedures:

The bidder must have the following: The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum

or a regularly reviewed and documented policy for Health and Safety (H and S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities for H and S management and compliance with legislation. (Not applicable to organisations with fewer than 5 employees).

5) ESPD (Scotland) Question 4D.2: Environmental Management Standards:

The bidder must have the following:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substance spill control).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these being set out in section “1.3 Communication” of this Contract Notice).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 15
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Please note that whilst an electronic auction will not be used in the procurement process to award places onto this proposed Framework Agreement, tenderers should be aware that the contracting authorities permitted to call-off contracts under this proposed Framework Agreement may do so via an electronic auction.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 123-278716

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/10/2018
Local time: 12:00
Place:

Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR

Information about authorised persons and opening procedure:

Scotland Excel Officers and Members

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Scotland Excel as a central purchasing body, may procure this framework on behalf of the following contracting authorities (and successor bodies):

— the 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/aboutus/Ourmembers/Local-authorities.aspx

— Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx

— Tayside Contracts,

— NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), and integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014,

— Scottish Prison Service and all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service and

— Any integration authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014.

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel.

Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed Framework Agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged number to the proposed Framework Agreement.

Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each contracting authority entitled to use this proposed Framework Agreement. This will be settled by them during call-off of a contract under this proposed Framework Agreement.

Further information regarding the operation of the framework can be found within the tender documentation which is available in the relevant PCS-T project for this procurement exercise.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11876. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

In accordance with section 25 (3) of the Procurement Reform (Scotland) Act 2014 note that, Scotland Excel intends to include community benefit requirements. As part of your response within the Technical Envelope, bidders will be requested to commit to delivery of community benefits in accordance with the methodology outlined in the tender documents.

(SC Ref:557664)

VI.4)Procedures for review

VI.4.1)Review body

Please refer to VI.4.3 below
Please refer to VI.4.3 below
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/09/2018

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