House of Commons Northern Estate Programme

House of Commons Northern Estate Programme

Appointment of a team to provide combined Programme, Project and Cost Management Services for the House of Commons Northern Estate programme.

United Kingdom-London: Construction project management services

2015/S 245-445542

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
Contact point(s): Business Support Team — https://in-tendhost.co.uk/parliamentuk/aspx/Home
SW1P 3JA London
UNITED KINGDOM
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: parliament UK
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

COM1273-House of Commons Northern Estate Programme: Programme, Project and Cost Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Type of procedure: Competitive procedure with negotiation.
Appointment of a team to provide combined Programme, Project and Cost Management Services for the House of Commons Northern Estate programme.
The required Services are likely to include, but are not limited to, the following:
— Programme management;
— Project management;
— Contract administration;
— Cost management;
— Change management;
— Risk management;
— Value management;
— Schedule management (including the design programme and construction/refurbishment programme);
— Health and Safety and CDM advisory;
— Stakeholder management;
— Statutory planning and approvals management;
— Programme controls and reporting;
— Moves management;
— Working with other key consultants and/or the Employer’s internal programme management teams;
— Working with multiple stakeholders, many being public sector and within a highly political environment;
— Other similar or related services.
The successful Applicant must be capable of providing, and coordinating the input, of all of the above (and any additional related) Services necessary for delivery of the programme.
The House of Commons Department of Facilities is embarking on a programme for the refurbishment and development of the buildings on its Northern Estate. The scope of the programme encapsulates (but is not limited to) Norman Shaw North, Norman Shaw South, 1 Derby Gate and 1 Parliament Street (including Residences). The buildings require refurbishment over a multi-year programme. This is due largely to the age and fragility of the buildings’ Mechanical and Electrical services, poor environmental performance and fire safety improvement requirements. The buildings are variously listed Grade 1, Grade 2 and Grade 2* and are of special historical significance. The programme will also include works to buildings that may be required for decant, together with a range of enabling works which may or may not be within the immediate curtilage of the Northern Estate.
The intention is to appoint a Programme, Project and Cost Management team that will continue for the duration of the programme. The construction/refurbishment works are likely to span a 3-year period from financial year 2018/19 to 2021/22; the Programme, Project and Cost Management team will be appointed well in advance of commencing these works (the contract will provide for the Employer to terminate it by giving due notice in accordance with the agreed contract). The exact scope, size, duration and phasing for the programme has yet to be defined; however various options, scenarios and outcomes are currently undergoing analysis. Whilst the current options analysis continues to narrow down the range of possibilities, there remains the potential for the appointed team to assist in the final stages of this options appraisal.
The Northern Estate programme shares interdependencies and key interfaces with other Department of Facilities programmes that include, but are not limited to, the Palace of Westminster Restoration and Renewal programme, Fire Safety Improvement Works and Estate Wide Infrastructure Strategy. The appointed Programme, Project and Cost Management team will be expected to professionally manage these interdependent and interfaced relationships.
The programme utilises the RIBA Plan of Work 2013, CIC Level 2 BIM and the NEC3 suite of contracts.
The Corporate Officers recognise that the Northern Estate programme will require an experienced and suitably skilled Programme, Project and Cost Management team capable of managing the scale, technical complexity, logistical complexity, heritage considerations and level of public scrutiny of the programme.
The contracting authority reserve the right to award the contract on the basis of the initial tender without conducting negotiations.

II.1.6)Common procurement vocabulary (CPV)

71541000, 71530000, 79400000, 71313410, 71317210, 71248000, 71244000, 79411000, 71324000, 71322100, 71520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Anticipated range, depending on delivery and outcome option: ‘Average Annual Values’ 738 000 GBP thousand to 1.867 million GBP, including risk, but excluding inflation and VAT.
The ‘estimated value excluding VAT’ range stated are the Average Annual Values multiplied by 4.
Anticipated duration as stated in the Memorandum of Information.
Estimated value excluding VAT:
Range: between 2 952 000 and 7 468 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in the Memorandum of Information, Pre-Qualification and/or Invitation to Tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Applicants seeking inclusion on the tender list are required to indicate whether they are a company or a group of companies. In the case of a group of companies no special legal form is required but each supplier will be required to become jointly and severally liable for the contract before acceptance.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the Memorandum of Information, Pre-Qualification and/or Invitation to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the Memorandum of Information, Pre-Qualification and/or Invitation to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Memorandum of Information, Pre-Qualification and/or Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: It is envisaged that a minimum of 3 operators will be invited to tender.
The objective criteria for choosing the limited number of operators is as stated in the Memorandum of Information and the Pre-Qualification documents.
It is envisaged that we will negotiate in successive stages to reduce the number of operators, by applying the award criteria stated in the procurement documents, to no more than 3, with whom we will invite final tenders.
The contracting authority reserve the right to award the contract on the basis of the initial tender without conducting negotiations.
Type of procedure: Competitive procedure with negotiation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

COM1273

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.1.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please note that the Contracting Authority is concerned to maintain independence between cost and design advice. Applicants should note that the House of Commons Northern Estate Programme is procuring design advice under separate procurements (180131-2015; 201303-2015; 180133-2015; 202874-2015). The Contracting Authority is therefore concerned that a conflict of interest may arise if the successful cost consultant under this procurement (whether an individual or a company) were also to provide design services under (180131-2015; 201303-2015; 180133-2015; 202874-2015). Should an Applicant submit a Tender under each procurement they will need to demonstrate that no such conflict will arise.

The Memorandum of Information and Questionnaire will be accessible at the following website: http://in-tendhost.co.uk/parliamentuk

To access these documents select the tender reference COM1273 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button shown. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the In-Tend help-desk via email: support@in-tend.com or call +44 8442728810 for further assistance. Please ensure that you allow yourself plenty of time when responding to this Questionnaire prior to the closing date of 12:00 (BST) 28/01/16. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRar. Our project reference number is COM1273.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.12.2015

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