Housing Advice Services Contract 2015 – 2018

Housing Advice Services Contract 2015 – 2018

Housing services. South Gloucestershire Council is tendering for an external agency to deliver an independent housing advice service for the residents of South Gloucestershire to run for 3 years from 1.4.2015.

United Kingdom-Bristol: Housing services

2014/S 164-293566

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Gloucestershire Council
Department For Children, Adults & Health, PO Box 298, Civic Centre, High Street, Kingswood
Contact point(s): Commissioning Manager
For the attention of: Janice LLewellyn
BS15 0DQ Bristol
UNITED KINGDOM
Telephone: +44 1454868208
E-mail: janice.llewellyn@southglos.gov.uk
Fax: +44 1454868420

Internet address(es):

General address of the contracting authority: www.southglos.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Housing Advice Services Contract 2015 – 2018 (voluntary notice for a Part B contract — see note at VI.3).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Housing services. South Gloucestershire Council is tendering for an external agency to deliver an independent housing advice service for the residents of South Gloucestershire to run for 3 years from 1.4.2015 Important Note: South Gloucestershire Council is reviewing its Housing Advice Services as part of its Council Savings Plan, and one of the options alongside continuing with an externalised service is to bring the service in-house. The Council does not commit itself to accept the lowest or any tender, and may at its absolute discretion withdraw this invitation to tender at any time.

II.1.6)Common procurement vocabulary (CPV)

70333000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This is a contract for an independent housing advice service for the residents of South Gloucestershire on behalf of the Council under the Housing Act 1996, Part VII (as amended by the Homelessness Act 2002). The service will consist of both drop in and phone advice sessions covering tenancy relations work, debt advice and mortgage repossession and follow up service to clients, where homelessness was previously prevented, or delayed. The contract term is for three years with an option to extend for a further 18 months. It is envisaged that T.U.P.E will apply to this tender. There are currently 2 members of staff fully dedicated to this contract. One is full time, working a standard 37.5 hour week and the other is part time, working 21 hours each week.
Estimated value excluding VAT:
Range: between 160 000 and 240 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract is to run for 3 years from 1.4.2015 with the option to extend for a further 18 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified in the Pre-Qualifying Questionnaire (PQQ) and tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the Pre-Qualifying Questionnaire (PQQ) and tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the Pre-Qualifying Questionnaire (PQQ) and tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As specified in the Pre-Qualifying Questionnaire (PQQ) and tender documents.
Minimum level(s) of standards possibly required: As specified in the Pre-Qualifying Questionnaire (PQQ) and tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in the Pre-Qualifying Questionnaire (PQQ) and tender documents.
Minimum level(s) of standards possibly required:
As specified in the Pre-Qualifying Questionnaire (PQQ) and tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: As specified in the Pre-Qualifying Questionnaire (PQQ) and tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

JL009

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.9.2014 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

If you would like to be considered for this tender, please take the following steps:

— Create an account for your organisation on the Council’s e-tendering portal at www.supplyingthesouthwest.org.uk

— You will receive a user name and password by email, usually on the next working day. (if there is a delay then call the helpline on the number below),

— Once this arrives you must login to www.supplyingthesouthwest.org.uk again, search for the opportunity and register your interest,

— After completing this stage you will receive an email containing a link to the tender documentation.
— You must complete the questionnaire and statements within the documentation and submit it via the portal by the stated deadline (contained within questionnaire document),
— Registering your interest and downloading the documentation does not bind you in anyway to complete the submission. You can find more help on the registration and ‘expression of interest’ process on the portal by following the ‘supplier guidance notes’ link from the menu on the home page. Note that the emails you receive from the portal are automatically generated. If you feel you are not receiving all the messages that are sent to you, check your ‘junk’ folder to see if they have been incorrectly classified as spam. At all times there is a Help panel on the right side of each page providing details of the purpose of each field. More detailed documentation is available in PDF form lower down in this panel. A helpline is also available to help solve any problems you may have in using the portal on +44 8443345204 at the Due North technical Support Team until 17:00 Monday to Friday.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. This is a Part B services contract and this notice is published on a voluntary basis. Any selection of tenderers will be based solely on the criteria set out in the PQQ and tender documentation.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=110728052

GO Reference: GO-2014826-PRO-5953455

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: South Gloucestershire Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.8.2014

Enjoyed this post? Share it!