Housing Management Services Chester

Housing Management Services Chester

A range of housing and accommodation services to tenants and leaseholders of property owned by Cheshire West and Chester Borough Council.

United Kingdom-Chester: Property management services of real estate on a fee or contract basis

2016/S 065-111762

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cheshire West and Chester Borough Council
58 Nicholas Street
Contact person: Kevin Cliffe
Telephone: +44 1244976154
E-mail: kevin.cliffe@cheshirewest.gov.uk
NUTS code: UKD2Internet address(es):Main address: http://www.cheshirewestandchester.gov.uk
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.the-chest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.the-chest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Housing Management Services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

A range of housing and accommodation services to tenants and leaseholders of property owned by Cheshire West and Chester Borough Council primarily in the Ellesmere Port and Neston area. May also be required for property not owned by the Council.

It is expected that the successful bidder will be required to provide a range of services and capital delivery projects over the lifetime of the contract such as but not limited to:

— Repair and maintenance service;

— Extensive and inclusive housing management services;

— Management and implementation of the capital works programme and a range of wider housing sector-related projects as required by the Council.

II.1.5)Estimated total value

Value excluding VAT: 300 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKD2

II.2.4)Description of the procurement:

See above.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The initial contract period will be 10 years followed by an option to extend by a further period of up to 2 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

As described in the Pre Qualification Questionnaire.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The initial contract period will be 10 years followed by an option to extend by a further period of up to 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Details of any requirements are set out in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Details of any contract procurement conditions are set out in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive dialogue

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: See Additional Information Section VI.3) This provides the explanation of why this option has been selected

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2010/S 051-084023

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/05/2016
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/05/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Following the initial 10 year period or the following up to 2 year extension option.

The contracting authority reserves the right not to re-advertise and to bring the service back in-house.

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. All information received will be dealt with in accordance with that Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with those Regulations.

The right is reserved not to proceed or not to award a contract for the whole or part of the proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.

To be clear: The contract authority’s main aim of this procurement is to secure a service provider to deliver housing management services to the contracting authority.

However, the contracting authority wishes to preserve maximum flexibility in this contract to allow bidders to propose variant bids so as to allow for certain elements of the services to be provided to other contracting authorities through a framework agreement which will run in parallel with the main contract. This is why Section IV.1.3) refers to a framework rather than a contract.

The contracting authority is, therefore, potentially also procuring on behalf of all local authorities in England and Wales and all other contracting authorities in the county of Cheshire and the counties of Cumbria, Lancashire, Merseyside, Greater Manchester, Derbyshire, Staffordshire, Shropshire, West Midlands, Flintshire, Wrexham, Denbigshire, Conwy, Gwynedd, Isle of Anglesey and Powys.

The contracting authority’s possible total anticipated spend under the contract is 300 000 000 GBP. The contracting authority is unable to estimate what might be spent by other contracting authorities as this will depend on the variants proposed by bidders and whether other contracting authorities wish to call-off services. However, it is not envisaged that the spend of other contracting authorities will exceed a further 300 000 000 GBP.

VI.4)Procedures for review

VI.4.1)Review body

The Royal Courts of Justice
The Strand
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.

If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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