Housing Management System Software Procurement

Housing Management System Software Procurement

Procurement of modular software for a housing management system.

United Kingdom-Ashington: Mainframe operating system software package

2016/S 185-331951

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bernicia Group,
Ashwood Business Park,Oakwood Way
NE63 0XF
United Kingdom
Contact person: Paul Wood
Telephone: +44 7503736735
E-mail: paul.wood@3cconsultants.co.uk
NUTS code: UKC2

Internet address(es):Main address: www.3cconsultants.co.uk

Address of the buyer profile: www.bernicia.com

I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at: www.paul.wood@3cconsultants.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Procurement of Housing Management System software.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Procurement of modular software for a housing management system.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKC
Main site or place of performance:

Bernicia Group, Ashwood Business Park, Oakwood Way, Ashington NE63 0XF.

II.2.4)Description of the procurement:

Procurement of Housing Management System for suppliers of similar software live in the UK social housing sector, initially through a PQQ and an invitation to submit an outline solution proposal. Then competitive dialogue with an invitation to tender for shortlisted suppliers. The procurement includes core housing software but might also include CRM, Mobile solutions ,EDRMS, Contractor Management, Development Management, Component Accounting, Performance Reporting and or Customer Portals.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/04/2017
This contract is subject to renewal: yes
Description of renewals:

Perpetual Licence Yearly renewal.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The number of modules purchased may alter dependent on their suitability to the organisations needs and requirements.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/10/2016
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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