Housing Repairs and Maintenance Service Gateshead

Commercial Adviser for the Housing Repairs and Maintenance Service.

United Kingdom-Gateshead: Repair and maintenance services

2016/S 050-083081

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Borough Council of Gateshead
Civic Centre, Regent Street
For the attention of: Deborah McNulty
NE8 1HH Gateshead
UNITED KINGDOM
Telephone: +44 1914335961
E-mail: deborahmcnulty@gateshead.gov.uk

Internet address(es):

General address of the contracting authority: http://www.gateshead.gov.uk

Electronic access to information: http://www.nepoportal.org

Electronic submission of tenders and requests to participate: http://www.nepoportal.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Gateshead Housing Company
Civic Centre, Regent Street
NE8 1HH Gateshead
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Commercial Adviser for the Housing Repairs and Maintenance Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Gateshead.

NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Gateshead Council is seeking to enter into a contract with a Commercial Adviser who can provide commercial and managerial support to the Council and The Gateshead Housing Company in delivering a high quality cost-effective housing repairs and maintenance service.

II.1.6)Common procurement vocabulary (CPV)

50000000, 79410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is being let by The Borough Council of Gateshead and therefore the contract will be between the Council and the Commercial Adviser.
Gateshead Council is seeking to enter into a contract with a Commercial Adviser who can provide commercial and managerial support in delivering a high quality cost-effective housing repairs and maintenance service.
The Council has recently integrated its The Construction Service team with The Gateshead Housing Company (The Service) with the intention of directly delivering the Housing Repairs and Maintenance Works and Services.
Details of the areas of Commercial Support will include but is not limited to:
— Development of commercial insight and expertise;
— Improving repairs and maintenance through strategic asset management;
— Developing and sustaining customer service standards and outcomes;
— Management information, systems and procedures;
— Performance and measurement of the housing repairs and maintenance service;
— Workforce development;
— Mobilisation and timing;
— Staff and tupe;
— Social value;
— Sustainability;
— Flexibility and any additional services.
Estimated value excluding VAT:
Range: between 250 000 and 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract is for a period of 2 years with an option to extend for a further 2 x 12 month periods.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require deposits, guarantees, bonds and other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be set out in the Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the successful organisation and potential sub contractors will be required to provide advise, expertise, knowledge and support to ensure a successful delivery of the Housing Repairs and Maintenance Service to meet the requirements of the Councils residents and enable a seamless customer experience. Accordingly contract performance conditions may relate to key elements.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 13.4.2016 – 12:00

Place:

Civic Centre, Gateshead.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives from Corporate Services and Governance.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Borough Council Gateshead
Civic Centre, Regent Street
NE8 1HH Gateshead
UNITED KINGDOM
Telephone: +44 1914333000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.3.2016

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