Housing Support for Short Term Accommodation

Housing Support for Short Term Accommodation

Cumbria County Council Housing Support Linked To short Term Accommodation Framework. 

United Kingdom-Carlisle: Guidance and counselling services

2015/S 206-374198

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mr Noel Camm
CA3 8NA Carlisle
UNITED KINGDOM
Telephone: +44 1228221040
E-mail: noel.camm@cumbria.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cumbria.gov.uk/

Electronic access to information: www.the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mr Noel Camm
CA3 8NA Carlisle
UNITED KINGDOM
Telephone: +44 1228221040
E-mail: noel.camm@cumbria.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mr Noel Camm
CA3 8NA Carlisle
UNITED KINGDOM
Telephone: +44 1228221040
E-mail: noel.camm@cumbria.gov.uk

Tenders or requests to participate must be sent to: Cumbria County Council
The Lonsdale Building, The Courts
For the attention of: Mr Noel Camm
CA3 8NA Carlisle
UNITED KINGDOM
Telephone: +44 1228221040
E-mail: noel.camm@cumbria.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Housing Support Linked To short Term Accommodation Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKD1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 13

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 7 040 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council’s current Short Term Accommodation Support Service is designed to meet a range of housing support needs presented by young people and adults across the county. Having conducted a thorough review of Short Term Accommodation services, Cumbria County Council has concluded that there remains a need for continued provision, especially in relation to the Care Act 2014. The Act places key duties on the local authority to prevent or postpone the need for support, while focusing on the promotion of well-being. In response to the Care Act 2014, Service Specifications have changed to reflect an increased emphasis around the need for ‘personalised’ and ‘inclusive’ services that enable those that they support to move on successfully to independent living. It is expected that this shall be supported through an outcomes based approach. Evidence indicates that such approaches are likely to be more effective in preventing and/or postponing people’s needs for more acute support and care.

II.1.6)Common procurement vocabulary (CPV)

85312300, 85312310, 85312320, 85312500, 85312510

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — Generic — Allerdale; Providers — 3; Estimated annual value — 193 939 GBP
Lot 2 — Generic — Barrow in Furness; Providers — 3; Estimated annual value — 183 164 GBP
Lot 3 — Generic — Carlisle; Providers — 3; estimated annual Value — 215 488 GBP
Lot 4 — Generic — Copeland; Providers — 3; estimated annual value — 172 390 GBP
Lot 5 — Generic — Eden; Providers 2; estimated Value — 129 292 GBP
Lot 6 — Generic — South Lakeland; Providers 3; estimated annual Value — 183 164 GBP
Lot 7 — Young People — North (Carlisle & Eden); Providers — 2; estimated annual Value — 167 731 GBP
Lot 8 — Young People — South (Barrow in Furness & South Lakeland); Providers — 2; Estimated annual Value — 178 214 GBP
Lot 9 — Young People — West (Copeland & Allerdale); Providers — 2; estimated annual Value — 178 214 GBP
Lot 10 — Domestic Violence — Provider — 1; Estimated annual Value — 104 832 GBP
Estimated value excluding VAT:
Range: between 4 000 000 and 6 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Generic- Allerdale

1)Short description

As described in the Service Specification posted to www.the-chest.org.uk

2)Common procurement vocabulary (CPV)

85312300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — Generic — Barrow-in-Furness

1)Short description

As described in the Service Specification posted to www.the-chest.org.uk

2)Common procurement vocabulary (CPV)

85312300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — generic — Carlisle

1)Short description

As described in the Service Specification posted to www.the-chest.org.uk

2)Common procurement vocabulary (CPV)

85312300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Lot 4 — generic — Copeland

1)Short description

As described in the Service Specification posted to www.the-chest.org.uk

2)Common procurement vocabulary (CPV)

85312300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Lot 5 — Generic Eden

1)Short description

As described in the Service Specification posted to www.the-chest.org.uk

2)Common procurement vocabulary (CPV)

85312300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Lot 6 — generic — South Lakeland

1)Short description

As described in the Service Specification posted to www.the-chest.org.uk

2)Common procurement vocabulary (CPV)

85312300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Lot 7 — Young people (Carlisle & Eden)

1)Short description

As described in the Service Specification posted to www.the-chest.org.uk

2)Common procurement vocabulary (CPV)

85312300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Lot 8 — Young people — Barrow-in-Furness & South Lakeland

1)Short description

As described in the Service Specification posted to www.the-chest.org.uk

2)Common procurement vocabulary (CPV)

85312300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Lot 9 — Young people — Copeland & Allerdale

1)Short description

As described in the Service Specification posted to www.the-chest.org.uk

2)Common procurement vocabulary (CPV)

85312300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Lot 10 — Domestic Violence — Countywide

1)Short description

As described in the Service Specification posted to www.the-chest.org.uk

2)Common procurement vocabulary (CPV)

85312300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by Cumbria County Council if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment in arrears on provision of invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/ EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be assessed against their ability to deliver the services described in the Service Specification in accordance with the award criteria detailed in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be assessed against their ability to deliver the services described in the Service Specification in accordance with the award criteria detailed in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A38D-XMLTFZ
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.11.2015 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.11.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 25.11.2015 – 10:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised staff from within Legal andDemocratic Services will break the electronic seal on our e-tendering tool, The Chest.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference A38D-XMLTZ in the box labelled ‘contains’ then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. if you are not already registered on the www.thechest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you. Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority’s supplier audits on all aspects of diversity. The Contracting Authority expressly reserves the right: (I) Not to award any contract as a result of the procurement process commenced by publication of this notice;and (II) To make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The Contracting Authority and other contracting bodies utilising the Contract reserve the right to use any electronic portal during the life of the agreement. The Contract is for 48 months. The value provided in Section II.2.1 is only an estimate. ‘Local Authorities have a duty under the Local Government Act 2003 to obtain best value in the procurement of works, services and supplies and to secure continuous improvement in the way they carry out their functions, having regard to a combination of economy, efficiency and effectiveness. This means that when procuring contracts, the Council will, on a case by case basis, weigh up the costs of the contract against the benefits of fair employment terms for contractors employees and any resulting benefit to the Council. There is scope for giving some weight at the tender evaluation stage to the attitude of contractors, suppliers and some service providers to fair employment clauses and of the Council’s fiduciary duty to tax payers and obtaining best value. Each case will be considered separately and flexibly, with any impact on costs fully assessed and justified.’.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Mr Alan Ratcliffe
Cumbria County Council; The Courts; English Street
CA3 8NA Carlisle
UNITED KINGDOM
E-mail: alan.ratcliffe@cumbria.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Mr Alan Ratcliffe
Cumbria County Council; The Courts; English Street
CA3 8NA Carlisle
UNITED KINGDOM
E-mail: alan.ratcliffe@cumbira.gov.uk

VI.5)Date of dispatch of this notice:

20.10.2015

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