Housing Support Services London

Housing Support Services London

The London Boroughs of Southwark and Lewisham invite expressions of interest from suitably qualified and experienced providers for inclusion in its service framework for the provision of Accommodation-based Prevention and Inclusion (P and I) services.

United Kingdom-London: Social services

2014/S 101-177034

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Southwark
PO BOX 64529
Contact point(s): Children’s and Adult’s Commissioning Team
For the attention of: Jonathan Lillistone
SE1P 5LX London
UNITED KINGDOM
Telephone: +44 2075255807
E-mail: supporting.people@southwark.gov.uk

Internet address(es):

General address of the contracting authority: www.southwark.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

All contact should be to the London Borough of Southwark
PO Box 64529
SE1P 5LX London
UNITED KINGDOM

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Accommodation-based support services framework agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 48 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The London Boroughs of Southwark and Lewisham invite expressions of interest from suitably qualified and experienced providers for inclusion in its service framework for the provision of Accommodation-based Prevention and Inclusion (P and I) services. The P and I services have been divided into 5 multi provider Lots being:
— People with Mental Health problems;
— Vulnerable Adults;
— Young People including those at risk, leaving care, at risk of re-offending, teenage parents;
— People with Disabilities including learning and physical, sensory, impairment and long term condition including people with challenging behaviours; and
— Violence Against Women and Girls.
Accommodation-based support services will provide support to individuals with an identified and assessed support need that will enable them to maintain their independence as well achieve a wide range of positive outcomes relating to increased independence and improved health and wellbeing. These services may include short-term with crisis interventions to prevent homelessness or over the longer term where vulnerable people are supported to maintain independence for as long as possible.
The successful provider organisations will be expected to be able to work positively with a range of other stakeholders and during the span of the framework be able to respond to the authorities’ needs as they may need to commission services at fairly short notice in response to specific issues. Further information is set out in the PQQ.
The London Boroughs of Southwark and Lewisham intend to use the framework to commission accommodation-based prevention and inclusion services over the period of the framework, although, on occasions, services may be still commissioned outside of the framework. Applicants should note that the establishment of the framework does not constitute any guarantee of commissioning of any services.
It is expected that the framework will be in place 1.4.2015. Applicants are invited to tender for any number of the Lots noted in this Contract Notice. Call off from the framework will be either through direct award of the most economically advantageous tender or through a process of a mini competition, depending on the type of services required. More information shall be provided in the invitation to tender (‘ITT’) documents.
Further information on how the framework will operate can be found in the PQQ.

II.1.6)Common procurement vocabulary (CPV)

8532000085322000853230008531100098341000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The authorities forming the framework envisage an estimated potential total value of contracts over 4 years as approximately GBP 48500000. The London Boroughs of Southwark and Lewisham are the primary authorities for the framework; however, the London Borough of Bromley has joined as a secondary borough and may also use the framework to buy some of the services in future. The estimated total value of contracts over 4 years for the London Boroughs of Lewisham and Southwark are as follows:
— People with Mental Health problems GBP 15400000.
— Vulnerable Adults GBP 19900000.
— Young People at risk GBP 8800000.
— People with Disabilities GBP 2000000.
— Violence Against Women and Girls GBP 2400000.
NB. Value will be higher if other secondary authorities use framework.
Estimated value excluding VAT: 48 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Mental Health

1)Short description

Provision of a range of services for people with mental health problems. Service will provide varying levels of support that will focus upon supporting them to remain independent, maintain dignity, respect and avoid social isolation thus promote the well being of people with long term and enduring mental health problems within the community.

2)Common procurement vocabulary (CPV)

8532000085323000

3)Quantity or scope

Estimated value excluding VAT: 15 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Vulnerable Adults

1)Short description

Inclusive of individuals classified as single homelessness, rough sleepers, people with substance misuse issues (drug & alcohol), ex offenders and victims of domestic violence, with a wide range of support needs, including those generally regarded as having low, medium, high or complex needs.

2)Common procurement vocabulary (CPV)

8532000085323000

3)Quantity or scope

Estimated value excluding VAT: 19 900 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Young People at Risk

1)Short description

Inclusive of young people at risk and/or those leaving care and/or those at risk of re-offending and/or teenage parents/couples with a wide range of support needs, including those generally regarded as having low, medium, high or complex needs.

2)Common procurement vocabulary (CPV)

8532000085323000

3)Quantity or scope

Estimated value excluding VAT: 8 800 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: People with Disabilities

1)Short description

Provision of a range of services for adults with learning and physical disabilities, sensory impairments and long-term conditions where current accommodation is not meeting needs, or where the service user is homeless or threatened with imminent homelessness. The service can also be used as a stepping stone from residential care, from or to other supported accommodation, to enable discharge from hospital, or to prevent hospital admission.

2)Common procurement vocabulary (CPV)

8532000085323000

3)Quantity or scope

Estimated value excluding VAT: 2 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 5 Lot title: Violence Against Women and Girls

1)Short description

Provision of services for women and their children at risk of or fleeing domestic violence. The service will provide tailored support to service users, specifically designed to increase a person’s ability to live more independently, increase social inclusion, maximise protection of women and/or children from significant harm and support them in gaining better outcomes.

2)Common procurement vocabulary (CPV)

8532000085323000

3)Quantity or scope

Estimated value excluding VAT: 2 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Further information shall be provided within the pre-qualification questionnaire and invitation to tender documents if applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information will be provided within the pre-qualification questionnaire and invitation to tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The awarding authorities reserve the right to require consortium bidders to comprise a particular form of legal structure or to require one party to undertake primary legal liability or to require that each party takes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further information will be provided within the pre-qualification questionnaire and invitation to tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contracts Regulations 2006. The PQQ is available from the address at Section I.1 in this Contract Notice.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contracts Regulations 2006. The PQQ is available from the address at Section I.1 in this Contract Notice.
Minimum level(s) of standards possibly required: Further information shall be provided within the prequalification questionnaire and invitation to tender documents if applicable.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EC and the Public Contracts Regulations 2006. The PQQ is available from the address at Section I.1 in this Contract Notice.
Minimum level(s) of standards possibly required:
Further information shall be provided within the pre-qualification questionnaire and invitation to tender documents if applicable.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 15: and maximum number 40
Objective criteria for choosing the limited number of candidates: Applicants / bidders will be shortlisted based on criteria set out in the PQQ and accompanying documentation. The PQQ is available from the address at Section I.1 in this Contract Notice.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LEG/SS090/59729

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.6.2014 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.6.2014 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.7.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Place:

160 Tooley Street, London, SE1 2QH.

 

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Applicant organisations should note that this is a voluntary notice for Part B services. The contracting authorities decided to advertise the procurement in the OJEU in order to ensure that it reaches the widest possible audience and not because it is required to do so under Directive 2004/18 or under the Public Contracts Regulations 2006 as amended. This advertisement therefore represents no assurance or commitment by the contracting authorities that any of the timescales or procedures set out in those Regulations will apply to this procurement. Full details of the applicable timetable and procedure that will be followed by the contracting authorities are set out in this notice, the pre-qualification questionnaire and the tender documentation.
1.4) The London Boroughs of Southwark and Lewisham are establishing a joint framework for accommodation-based services. Other London Boroughs may choose to access the Framework Agreement as secondary authorities, details of which will be in the tender documents. The London Borough of Bromley has expressed an interest in being part of this framework as a secondary authority.
II.1.4) Other London Boroughs may choose to access this Framework Agreement. The figure given relates to estimated potential total value of contracts over 4 years for the London Boroughs of Southwark and Lewisham only.
IV.3.5) this date and time for the despatch of the invitation to tender documents is an estimate only.
Pre-qualification questionnaires will be distributed to any organisation expressing an interest in this Framework Agreement as detailed in Section I. All pre-qualification questionnaires must be submitted by the time and date noted in Section IV.3.4.
Neither The London Borough of Southwark nor The London Borough of Lewisham shall be liable for any costs (including any third party costs, fees or expenses) incurred by those expressing an interest in or tendering for this opportunity.
The London Boroughs of Southwark and Lewisham reserve the right to withdraw from or discontinue the procurement process, which shall include the right not to award as a result of this call for competition.

The London Borough of Southwark strongly supports and implements its Fairer Future programme, details of which can be found on its website atwww.southwark.gov.uk

Further details about The London Borough of Southwark’s requirements for the framework contract, which are linked to the Fairer Future programme and other corporate policy will be set out in the tender and contract documents.
Tenders and all supporting documentation must be in English and priced in Pounds Sterling (GBP).
The contracting authorities offer tendering organisations no guarantee, warranty or assurance as to the frequency or volume of placements arising following appointment.
Interested organisations should note that the view of the contracting authorities is that the provisions of the European Council Directive 2001/23/EC of March 2011 (TUPE) may apply on the award of the call-off contracts under the Framework; however, interested organisations should seek their own independent legal advice in regard to TUPE. The contracting authorities offer no assurance in respect of the operation, effect or impact of TUPE on the Framework Agreement and call-off contracts.
The form of framework agreement to be used will be a bespoke agreement; further details will be set out in the ITT. Appointment to this framework is not a guarantee of any fixed amount of work.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice (High Court)
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeal under this process should be addressed to the contact in Section I.1 in this Contract Notice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.5.2014

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