Housing Support for Young Homeless Adults Renfrewshire

Housing Support for Young Homeless Adults Renfrewshire

The Director of Finance and Corporate Services, on behalf of Renfrewshire Council, is seeking to procure a suitable Provider to provide Housing Support for young people residing in supported Interim Accommodation and Transitional Support as required when the young person moves on to Settled Accommodation.

United Kingdom-Paisley: Social services

2014/S 128-229225

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Renfrewshire Council
Renfrewshire House, Cotton Street
For the attention of: Anthony Lusk
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187885
E-mail: anthony.lusk@renfrewshire.gov.uk
Fax: +44 1416187050

Internet address(es):

General address of the contracting authority: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Housing Support for Young Homeless Adults.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Paisley.

NUTS code UKM35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Director of Finance and Corporate Services, on behalf of Renfrewshire Council, is seeking to procure a suitable Provider to provide Housing Support for young people residing in supported Interim Accommodation and Transitional Support as required when the young person moves on to Settled Accommodation. The successful Tenderer must also consider what model of Housing Management Services they would require to put in place with the landlords of the accommodation. The Housing Management Service does not form part of this contract for Housing Support, however it is essential that these arrangements are considered and in place prior to the Successful Tenderer commencing Services under this contract to ensure the long term sustainability of the project.
The contract will be tendered under an open procedure, with Bid Selection forming the first part of the assessment of tenders, this part is assessed on a Pass/Fail basis against the criteria set out below, further details are contained in the Invitation to Tender Document and the Electronic Tender for this Contract on the Public Contracts Scotland-Tenders Website;
Completeness of Submission
Background Information
Financial Stability
Adequate Insurance Provision
Eligibility to Contract
Suitable Health & Safety policies & practices
Compliance with all relevant statutory obligations (e.g. Equal Opportunities etc)
Compliance with Terms & Conditions
Confirmation of Housing Management and Rent Arrangements
Capacity to Undertake the Requirement
Experience and Track Record / References
Environmental Management Policies, Systems & Practices
Quality Policies, Systems & Practices and risk assessment processes.
Living Wage
Use of Blacklists
All required documentation completed and signed
The Award Criteria will form the second aecond part of the assessment of tenders with Tenderers who have met the Bid Selection criteria shown above being assessed against the criteria stated below;
Commercial Submission –
The Award Procedure will firstly entail the assessment of pricing submissions. The assessment of price submissions will represent 30% of the overall tender score attainable by bidders. The pricing submission shall involve an assessment of the Pricing Schedule document fully completed and submitted in accordance with all relevant instructions.
Quality Submission –
Tenderers are requested to demonstrate their methodology and approach to the whole journey from start to finish for Service Users with varying levels of needs using the three example scenarios provided as a basis. (Answer to be no more than 6 x A4 pages * Any part of your response which exceeds this limit will not be considered.) Weight 5%
Tenderers must describe how they would assess and progress Personal Plans, including processes used paperwork and how they would manage fluctuating support needs. (Answer to be no more than 3 x A4 pages* Any part of your response which exceeds this limit will not be considered.) Weight 5%
Tenderers are requested to demonstrate how they would engage with Service Users and other stakeholders and how they propose to make a difference to how services have or will develop. (Answer to be no more than 2 x A4 pages * Any part of your response which exceeds this limit will not be considered.)Weight 5%
Tenderers are required to provide details of how they propose to operate the service model taking account of Core Hours, Floating Support and Transitional Support and emergency out of hours access. Including details of staff structure, job titles, job roles and any special skills, experience or qualifications relating to posts (Answer to be no more than 6 x A4 pages* Any part of your response which exceeds this limit will not be considered.) Weight 18 %
As mentioned in paragraph 6.6.3 of the Service Specification and 3.5.5 of the Invitation to Tender document the Council will be referring Service Users and therefore it is vitally important that a suitable standard of accommodation is provided. In light of this, Tenderers must provide details of how the Housing Management Service would operate which should include, as a minimum, information on;
— Staff and management structure,
— staff presence onsite; staff rota; staff grades,
— cover for sickness holidays,
— arrangements for emergency and out of hours access,
— furniture provision and decoration,
— void re-let times,
— cleaning, heating, maintenance etc,
— staff cover over 24 hour period.
(Answer to be no more than 4 x A4 pages* Any part of your response which exceeds this limit will not be considered.) Weight 10 %
Tenderers are required to provide details of processes which will be used to address the different needs of staff, service users and stakeholder concerns, including;
— whistleblowing,
— bullying,
— grievance,
— fraud,
— equality,
— risk assessment,
— health and safety.
(Answer no more than 6 x A4 pages* Any part of your response which exceeds this limit will not be considered.) Weight 15 %.
Tenderers are required to demonstrate how they would deal with a Service User if during their time accommodated they were found to be actively misusing illicit substances or alcohol, what measures would they employ to ensure safety of all staff and service users where there is risk of relapse. (Answer to be no more than 2 x A4 pages* Any part of your response which exceeds this limit will not be considered.) Weight 5%
Tenderers are required to detail how they would propose to support Service Users when they move on to Settled Accommodation, how will this be managed and how they would plan for disengagement. (Answer to be no more than 2 x A4 pages* Any part of your response which exceeds this limit will not be considered.) Weight 5 %.
As far as possible, the Council are keen to promote the delivery of wider community benefits through our contracts. On this basis, Tenderers are invited to provide details of any benefits that they can provide as part of the contract which would have a positive economic, social or environmental impact such as school visits, provision of training opportunities for the long term unemployed, sponsorships, work placements etc. (Answers must not exceed 1 x A4 page* Any part of your response which exceeds this limit will not be considered.) Weight 2%
The quality submission will be assessed using the following 0-10 scoring methodology;
10 Approach is excellent suggesting that the Tenderer will deliver the requirement to an excellent standard.
8, 9 Approach is very good suggesting that the Tenderer will deliver the requirement very well.
6, 7 Approach is good suggesting that the Tenderer will deliver the requirement well.
5 Approach is satisfactory suggesting that the Tenderer will deliver the requirement.
2, 3, 4 Approach is poor suggesting that the Tenderer will have some difficulties with delivering the requirement.
1 Approach is very poor suggesting that the Tenderer will have significant difficulties with delivering the requirement.
0 Tenderer has failed to provide a response.
The percentage weighting noted on each element of the Quality Submission indicate the weighting attributed to each element by the Council. Each section, regardless of weighting, will be scored out of a possible 100% by an assessment panel using the scoring methodology provided in above. The resultant score will then be multiplied by the attributed weighting, with the sum of all weighted scores resulting in their overall quality score out of a possible 70 %.
Following assessment of quality submissions, the quality score attained by each Tenderer
will then be added to their pricing score to give a total tender score out of 100%.
It is intended that any Contract awarded hereon shall be awarded to the highest scoring Tenderer.
Further can be found in the Invitation to Tender document.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk. and search for project Code 2449 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 2449 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

85320000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Service principally consists of the provision of Housing Support services and accommodation to Service Users who will, primarily, be young people aged between 16–24 years old, who are homeless or threatened with homelessness, and have been assessed by the Council as requiring interim accommodation and support to enable them to live independently and sustain settled or permanent accommodation.
The Contract will be for an initial term of three (3) years with an option to extend on two occasions for a year with a maximum term of Five (5) years. Current estimated value is GBP 265 000 per annum.

II.2.2)Information about options

Options: yes
Description of these options: The Contract will be for an initial term of three (3) years with an option to extend on two occasions for a year with a maximum term of Five (5) years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices in the Tender must be in Sterling (GBP). Payments will be made to the appointed contractor in Sterling (GBP), all as detailed within the Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event that the Contract is to be awarded to a consortium, the Special Conditions of Contract may require its members to form a single legal entity. If not, any Contract will be entered into with the nominated lead organisation and all members of the consortium, who will each be required to execute the Contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the Contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As contained in the Conditions of Contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details provided in the Invitation to Tender document with further detilas provided in the Electronic Tender on Public Contracts Scotalnd – Tenders for this Contract.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details provided in the Invitation to Tender document with further detilas provided in the Electronic Tender on Public Contracts Scotalnd – Tenders for this Contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details provided in the Invitation to Tender document with further detilas provided in the Electronic Tender on Public Contracts Scotalnd – Tenders for this Contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Tenderers must demonstrate all registrations required by Law and Guidance are held or will be held by the anticipated Commencement Date on or around 24.11.2014 with relevant regulatory bodies for the Care Service including, without limitation, with the Care Inspectorate, the SSSC, and so on.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RC1406_2449 (ITT 4841)
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.7.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 25.12.2014

IV.3.8)Conditions for opening of tenders

Date: 28.7.2014 – 12:00

Place:

Lower Ground Floor, Renfrewshire House, Cotton Street, Paisley, PA1 1UJ. UK.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The contract may be extended after 36 months from the commencement date on two occasions for two separate periods of 12 months bringing the potential maximum term of the contract to 60 months. As a result notices may be issued to prospective tenders when the contract is nearing expiration at 36 months if no extension is exercised, 48 months if one extension is exercised or 60 months if two extensions are exercised taking into account time scales for the tendering periods involved.
VI.2)Information about European Union funds

VI.3)Additional information

Please note the Tender Documentation is not held in this website.

We will be conducting this tender via the Scottish Government National eSourcing tool. Therefore, please register your interest via the Public Contracts Scotland – Tenders portal: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

You will not be able to register interest or request documents via any other route.
Tenderers should note that following issue of the Tender Document, all questions relating to the tender should be directed through the above mentioned eTender system Message Board.
Any contract awarded as a result of the tender will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.
(SC Ref:311022)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.7.2014

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