Housing Term Maintenance Contract

Housing Term Maintenance Contract

Stirling Council Housing Services require Contractors with the relevant proven experience to become term maintenance contractor(s) in support of the Council’s in-house Contractor, Technical Services. 

United Kingdom-Stirling: Repair and maintenance services of building installations

2014/S 138-246947

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stirling Council
Landlord Services, Teith House, Kerse Road
Contact point(s): Landlord Services
For the attention of: Craig Dow
FK7 7QA Stirling
UNITED KINGDOM
Telephone: +44 845233307

Internet address(es):

General address of the contracting authority: http://www.stirling.gov.uk/procurement

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00146

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Housing Term Maintenance Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Council housing in the Stirling Council area.

NUTS code UKM27

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Stirling Council Housing Services require Contractors with the relevant proven experience to become term maintenance contractor(s) in support of the Council’s in-house Contractor, Technical Services. The scope of works will mainly cover planned maintenance to Stirling Council Housing stock and other Housing assets. There will be some reactive maintenance allowed for in the tender documents. This contract may also be used to carry out Works to the Council’s public buildings.
The Works shall be divided into Lots. Contractors shall be given the opportunity to apply for single Lots, all Lots or any combination of Lots. Details below of the (14) different Lots. The amounts shown are the anticipated spend over a maximum (4) year term.
LOT 1: Builder – GBP 1,915,000
LOT 2: Plumbing & Heating – GBP 1,387,000
LOT 3: Roofing – GBP 832,000
LOT 4: Footpaths – GBP 730,000
LOT 5: Painter Work – GBP 695,000
LOT 6: PVC / Joinery – GBP 454,000
LOT 7: Fencing – GBP 280,000
LOT 8: Drainage – GBP 264,000
LOT 9: Electrical – GBP 227,000
LOT 10: Blacksmiths – GBP 160,000
LOT 11: TV Aerials – GBP 40,000
LOT 12: Solid Fuel Chimney Cleaning – GBP 120,000
LOT 13: House Cleaning – GBP 76,000
LOT 14: Rot Works – GBP 60,000

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=312598.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

50700000453322004526190045233253454421004542100045342000452324525071100071550000453123209091500090910000,45262600

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Initial term is 3 years with one 12 month extension option.
Estimated value excluding VAT: 7 240 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: One 12 month extension option.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 12.1.2015. Completion 11.1.2018

Information about lots

Lot No: 1 Lot title: Builder

1)Short description

Building works

2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope

Estimated 1,915,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 1 915 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 10 Lot title: Blacksmiths

1)Short description

Blacksmiths.

2)Common procurement vocabulary (CPV)

71550000

3)Quantity or scope

Estimated 160,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 160 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 11 Lot title: TV Aerials

1)Short description

TV Aerials

2)Common procurement vocabulary (CPV)

45312320

3)Quantity or scope

Estimated 40,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 12 Lot title: Solid Fuel Chimney Cleaning

1)Short description

Solid Fuel Chimney Cleaning.

2)Common procurement vocabulary (CPV)

90915000

3)Quantity or scope

Estimated 120,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 120 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 13 Lot title: House Cleaning

1)Short description

House Cleaning.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

Estimated 76,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 76 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 14 Lot title: Rot Works

1)Short description

Rot Works.

2)Common procurement vocabulary (CPV)

45262600

3)Quantity or scope

Estimated 60,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 60 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Plumbing & Heating

1)Short description

Plumbing and heating.

2)Common procurement vocabulary (CPV)

45332200

3)Quantity or scope

Estimated 1,387,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 1 387 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Roofing

1)Short description

Roofing.

2)Common procurement vocabulary (CPV)

45261900

3)Quantity or scope

Estimated 832,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 832 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Footpaths

1)Short description

Footpaths.

2)Common procurement vocabulary (CPV)

45233253

3)Quantity or scope

Estimated 730,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 730 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 5 Lot title: Painter work

1)Short description

Painter work.

2)Common procurement vocabulary (CPV)

45442100

3)Quantity or scope

Estimated 695,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 695 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 6 Lot title: PVC / Joinery

1)Short description

PVC / Joinery.

2)Common procurement vocabulary (CPV)

45421000

3)Quantity or scope

Estimated 454,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 454 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 7 Lot title: Fencing

1)Short description

Fencing.

2)Common procurement vocabulary (CPV)

45342000

3)Quantity or scope

Estimated 280,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 280 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 8 Lot title: Drainage

1)Short description

Drainage.

2)Common procurement vocabulary (CPV)

45232452

3)Quantity or scope

Estimated 264,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 264 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 9 Lot title: Electrical

1)Short description

Electrical.

2)Common procurement vocabulary (CPV)

50711000

3)Quantity or scope

Estimated 227,000 GBP over potential 4 year term of contract.
Estimated value excluding VAT: 227 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As stated in the Pre-qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: As stated in the Pre-qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(9) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Minimum level(s) of standards possibly required:
As stated in the Pre-qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: It is envisaged that a minimum of 5 operators will be invited to bid for each Lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SC/HOU/0943/010115/36(48)
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.8.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

25.8.2014 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:312598)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
to be proposed by Tenderers in their Tender Submissions.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.7.2014

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