HR and Payroll System Development

HR and Payroll System Development

UWE is seeking to enhance the operation of its HR and Payroll services for 3 500 + staff, to include the use of self service.

United Kingdom-Bristol: Software package and information systems

2015/S 137-251963

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of the West of England
Coldharbour Lane
For the attention of: Nick Miller
BS16 1QY Bristol
UNITED KINGDOM
Telephone: +44 1173286409
E-mail: purchasing@uwe.ac.uk
Fax: +44 1173283985

Internet address(es):

General address of the contracting authority: http://www.uwe.ac.uk

Address of the buyer profile: http://www.uwe.ac.uk/finance/purchasing/welcome/profile.shtml

Electronic access to information: https://in-tendhost.co.uk/he/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/he/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HR and Payroll System (including Self Service).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

UWE is seeking to enhance the operation of its HR and Payroll services for 3 500 + staff, to include the use of self service. The vision for the project is through self service, that the 3 500 + UWE staff and managers will have easy-to-use tools to access secure, reliable staff data and to manage employment.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48450000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1. UWE is seeking to enhance the operation of its HR and Payroll services for 3500+ staff, to include the use of self-service. The vision for the project is through self-service, that 3500+ UWE staff and managers will have easy-to-use tools to access secure, reliable staff data and to manage employment.
2. UWE currently uses SAP for HR and Payroll and WCN for e-recruitment. The future requirements include but are not limited to:
— An integrated HR/Payroll database
— Online recruitment
— Contract management
— Self service for employees and managers
— Learning and development
— Leave/absence management
— Performance management
— Organisation structure and establishment control
— Reporting and management information
— Payroll and pensions administration (including TPS, LGPS, USS, HMRC RTI returns and pensions auto-enrolment)
— HESA staff return
— Interface with Agresso Finance system
3. UWE shall consider solutions which can be hosted in-house or externally or cloud-based services delivered by our own staff.
4. The UWE technical/IT environment includes:
— 700 servers (virtual and physical) on Unix and Windows platforms including:
— Windows 2012 R2 servers in a virtual VMWare/Hyper-v environment
— SQL 2012 availability group clustered databases
— Juniper switched LAN infrastructure (via a 4 Chassis Virtual Juniper Core) with multiple site WAN links including:
— DMZ connectivity for externally facing services
— Internal networking via Layer 2 and 3 Routing IPv4 and IPv6 networks and VRF’s and Vlans
— Supported Enterprise Software including
— Microsoft Office
— Microsoft Exchange
— Microsoft Sharepoint
— Multiple Deployment solutions (MS Remote App, SCCM, App-V and Cit-rix)
— Forefront
— Active Directory
— Lync
— Licensed products including:
— Ingres
— Agresso Financials
— SITS
— SAP
5. The contract will be for the supply of the software including installation services, as well as on-going support.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 180 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: UWE reserves the right to take reliability with regard to past performance into account when evaluating suppliers. Where required, the information required to demonstrate compliance with the minimum standard for reliability having regard to past performance is set out in the Instructions to Tender.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Must be able to process the Higher Education Statistics Agency (HESA) Staff return in the required format and with the validation required for 2014/2015.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UWE/2015/015E

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 185-326372 of 26.9.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: yes

IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contract shall be for an initial period of 5 years with initial extensions by mutual agreement for an additional 5 years to be agreed by UWE and the successful Supplier. The Contract term if fully extended shall be a maximum of 15 years subject to annual performance reviews.

PQQ documents can be accessed via Intend using the following link: https://in-tendhost.co.uk/he/aspx/Home

There is no charge for accessing the pqq document.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of the West of England
Frenchay Campus Coldharbour Lane
BS16 1QY Bristol
UNITED KINGDOM

Body responsible for mediation procedures

University of the West of England
Frenchay Campus Coldharbour Lane
BS16 1QY Bristol
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of the West of England
Frenchay Campus Coldharbour Lane
BS16 1QY Bristol
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

13.7.2015

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