HR and Payroll System Tender – North East Lincolnshire Borough Council

HR and Payroll System Tender – North East Lincolnshire Borough Council

To implement an HR and payroll system and provide ongoing licencing, hosting and support.

United Kingdom-Grimsby: Software package and information systems

2019/S 158-390823

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North East Lincolnshire Borough Council
Municipal Offices Town Hall Square
Grimsby
DN31 1HU
United Kingdom
Contact person: All communication through https://www.yortender.co.uk/
E-mail: procurement@nelincs.gov.uk
NUTS code: UKE13

I.1)Name and addresses

North East Lincolnshire Borough Council
Municipal Offices Town Hall Square
Grimsby
DN31 1HU
United Kingdom
Contact person: All communication through https://www.yortender.co.uk/
E-mail: procurement@nelincs.gov.uk
NUTS code: UKE13

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://yortender.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HR and Payroll System

Reference number: DN428341

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

North East Lincolnshire Council requires a provider to implement an HR and payroll system and provide ongoing licencing, hosting and support.

North East Lincolnshire Council is also undertaking the procurement on behalf of North Lincolnshire Council. Should a contract be awarded, then both the Authority and North Lincolnshire Council will enter into separate contracts with the successful provider.

II.1.5)Estimated total value

Value excluding VAT: 2 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE13
Main site or place of performance:

North East Lincolnshire and North Lincolnshire.

II.2.4)Description of the procurement:

North East Lincolnshire Council requires a provider to implement a HR and Payroll System and provide ongoing licencing, hosting and support.

North East Lincolnshire Council is also undertaking the procurement on behalf of North Lincolnshire Council. Should a contract be awarded, then both the authority and North Lincolnshire Council will enter into separate contracts with the same successful provider.

Please visit https://yortender.co.uk for further information and to ask clarification questions.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 98
This contract is subject to renewal: yes
Description of renewals:

Renewal may occur 12 months prior to the end of the contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated values identified in II 1.5) and II 2.6) are the combined estimated budget for both North East Lincolnshire Council and North Lincolnshire Council.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/09/2019
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

12 months prior to the end of the contract.

VI.2)Information about electronic workflows

VI.3)Additional information:

Lotting was considered, but as both councils share HR services, the requirement is for a sole provider to ensure consistency of practice.

VI.4)Procedures for review

VI.4.1)Review body

North East Lincolnshire Council — Legal Services
Municipal Offices Town Hall Square
Grimsby
DN31 1HU
United KingdomInternet address: http://www.nelincs.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

North East Lincolnshire Council — Legal Services
Municipal Offices Town Hall Square
GRIMSBY
DN31 1HU
United KingdomInternet address: http://www.nelincs.gov.uk

VI.5)Date of dispatch of this notice:

14/08/2019

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