HR and Payroll System Integration Tender

HR and Payroll System Integration Tender

Peabody is seeking to procure a single HR and Payroll system for the merged organisation which is considered amongst the best available, providing the following tangible benefits, and project objectives.

United Kingdom-London: Time accounting or human resources software package

2017/S 191-391338

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Peabody Trust
45, Westminster Bridge Road
United Kingdom
Contact person: Annika Karabanova
Telephone: +44 2038284231
NUTS code: UKI
Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


HR and Payroll System Integration Project.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Supply, implementation, integration, maintenance/support and training for a new HR and Payroll software package.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:


II.2.4)Description of the procurement:

Peabody is seeking to procure a single HR and Payroll system for the merged organisation which is considered amongst the best available, providing the following tangible benefits, and project objectives.

— Seamless integration with current business systems where appropriate;

— Reliability;

— Advanced reporting and management information capabilities;

— Enhanced functionality;

— Increased process efficiency;

— Reduced administration overheads;

— The eradication of manual checks and controls;

— Ease of use for employees at all levels, with particular focus on the provision of an enhanced self-service experience;

— The lowest possible total cost of ownership.

HRIS Procurement Project Objectives

— A system which integrates seamlessly with existing corporate business systems;

— A system which is scalable and is sufficiently flexible to meet changing business requirements, both of which can be achieved at minimal cost and effort;

— A system which can be purchased using the most commercially prudent method;

— A system which protects sensitive employee information with powerful security, control and audit features;

— A system which can be maintained and upgraded at the lowest possible cost, with minimal operational disruption;

— A system which is hosted via the most appropriate and effective method for Peabody;

— A system in which the vanilla product meets all of the mandatory and the majority of required and desirable functional specification requirements;

— A system in which reports are easily accessible by both HR and business end users, where development is not dependent on technical expertise;

— A system which promotes automation and optimisation of business processes and minimises the need for manual checks and controls;

— A system which leverages the potential of self service applications and the use of mobile based technology.

Solution providers are invited to submit proposals to Supply, implement, integrate, maintain/support and train users for new HR/Payroll IT software packages which deliver the benefits and objectives stated above as a minimum

The successful provider will be implementing the HR/Payroll at the Peabody head office, 45 Westminster Bridge Road, London, SE1 7JB.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/11/2017
Local time: 23:55
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/11/2017
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2017102-PRO-11131425.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
United Kingdom
Telephone: +44 207947600

VI.4.2)Body responsible for mediation procedures

Royal Courts of Justice
United Kingdom
Fax: +44 207947600
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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