HSENI Case Management System Tender
Fully functional Case Management System – Integration with work-flow, TRIM, website, MS Office applications.
United Kingdom-Belfast: Software package and information systems
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Health and Safety Executive for Northern Ireland
83 Ladas Drive
Contact point(s): ICT Procurement
BT6 9FR Belfast
Address of the buyer profile: https://etendersni.gov.uk/epps
Electronic access to information: https://etendersni.gov.uk/epps
Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
48000000, 48100000, 48800000, 48810000, 48900000, 72000000, 72500000, 72514200
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Support and maintenance will commence from the date the system is fully operational and may be extended on an annual basis following the uptake of any optional extension periods. In addition further services may be required to develop additional functionality and facilitate system upgrades.
All optional extensions will be subject to review and satisfactory performance assessment by HSENI.
Charges in respect of additional services will be in-line with the current Terms and Conditions of contract and agreed Pricing Schedule and will only be increased using the price indexation after the initial contract period.
Prior to the expiry of the final year’s extension period, HSENI will assess whether the solution is still fit for purpose and meets the organisation’s needs. Subject to this approval and obtaining the additional budget, HSENI may extend the contract for further rolling period(s) of up to 1 year, at the end of which, a further review will take place prior to a further extension commencing. Each extension period will incorporate the support, maintenance and upgrade/enhancement of the solution.
Estimated value excluding VAT:
Range: between 400 000 and 450 000 GBP
II.2.2)Information about options
Description of these options: This contract will start on the Service Commencement Date and will run for an initial period of five (5) years plus five (5) optional extension periods of one (1) year each.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.4)Other particular conditions
III.2.2)Economic and financial ability
As per Tender documentation.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: CPD ICT Procurement Staff.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
It will be necessary for the Economic Operator with the highest scoring compliant bid to verify some technical requirements by way of a verification exercise. Requirements that need to be verified are highlighted in the Specification document.
The demonstration will take place in:
Health and Safety Executive for Northern Ireland, 83 Ladas Drive, Belfast, BT6 9FR.
This demonstration must take place within 2 weeks of a request from CPD to hold such a verification exercise.
The Economic Operator invited will bear any costs for providing the demonstration.
In the event that any Mandatory Requirement (MR) is amended to a Fail following the verification exercise, the Economic Operator will be considered eliminated from the tender exercise and the next highest scoring Economic Operator will be asked to undertake verification.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: