Humanitarian and Resilience Programme in South Sudan

Humanitarian and Resilience Programme in South Sudan

The expected outcomes of this programme include: reduced vulnerability of people in need; improved capacity of the most vulnerable populations to withstand and adapt to disasters and shocks.

United Kingdom-East Kilbride: Foreign economic-aid-related services

2016/S 032-051924

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement
Abercrombie House, Eaglesham Road
East Kilbride
UNITED KINGDOM
E-mail: D-McIver@DFID.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Humanitarian and Resilience Programme in South Sudan (HARISS) — Evidence and Learning Facility South Sudan (ELFSS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: South Lanarkshire.

NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The UK Department for International Development (DFID) announces a potential procurement of services in the near future to manage a multi-year monitoring and evaluation system that enables iterative learning and generation of evidence for a Humanitarian and Resilience Programme in South Sudan (HARISS). The HARISS programme will be focused on the 3 States of Greater Upper Nile region of South Sudan and is anticipated to start in early 2016 and to last for 4 years. The expected outcomes of this programme include: reduced vulnerability of people in need; improved capacity of the most vulnerable populations to withstand and adapt to disasters and shocks (including climate change induced stresses and shocks). This monitoring and evaluation component will form the third cornerstone of the programme. The services required will include development of innovative and flexible methods of enabling feedback and broader accountability to the crisis-affected population. The service provider will be expected to build capacity of partners’ M&E systems, commission targeted research, impact evaluations and peer reviewed journal articles as relevant. Knowledge management including dissemination of relevant findings and evidence of what works well and value for money analyses in the rapidly changing context of conflict-affected areas of South Sudan will be expected. Collaboration with academia, public and/or private sector research companies or organisations is encouraged.

II.1.6)Common procurement vocabulary (CPV)

75211200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 11 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 24 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The contract will be governed by English Law. Prices are not required at PQQ stage, however, when required they must be quoted in GBP and all payments under the contract will be made in GBP. DFID reserves the right to annul the process and not award the contract. DFID does not provide advance funding, therefore, SP will be required to pre-finance all programme activities, before claiming reimbursement from DFID in arrears. DFID will be seeking to agree output/milestone based payment plan for this contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to Tender documents.
Minimum level(s) of standards possibly required: Please refer to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
: Please refer to tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Objective criteria for choosing the limited number of candidates: There will be a pass mark of 60 % against the technical capability criteria contained within the PQQ. Only respondents scoring 60 % or above will be considered for inclusion in the short-list of bidders to be take through to the Invitation to Tender (ITT) stage. Responses on Duty of Care (DoC) will be assessed on a pass/fail basis. Failure to sufficiently demonstrate ability and compliance in DoC will result in the submission not being further assessed or considered for Invitation to Tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of personnel. Weighting 20

2. Methodology and overall approach. Weighting 45

3. Commercial. Weighting 25

4. Value for money. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

7478

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.3.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Abercrombie House – Michael Ross
Eaglesham Road
G75 8EA East Kilbride
UNITED KINGDOM

Body responsible for mediation procedures

Abercrombie House – Michael Ross
Eaglesham Road
G75 8EA East Kilbride
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.2.2016

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