Hybrid Cloud Supply and Installation for University of Leeds

Hybrid Cloud Supply and Installation for University of Leeds

A new strategic approach is needed to provide efficient, effective, flexible, transparent, monitored and consumable compute and storage infrastructure services capable of hosting all UoL IT services.

United Kingdom-Leeds: Information systems and servers

2016/S 224-408942

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leeds
Woodhouse Lane
LS2 9JT Leeds
United Kingdom
E-mail: centralpurchasing@adm.leeds.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Installation of Hybrid Cloud Infrastructure.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Leeds (UoL) is implementing a new Data Centre Strategy (DCS). As part of this it intends to procure and implement a new, modern, converged compute and storage infrastructure that will be hosted across 2 new fully resilient data centres.
A new strategic approach is needed to provide efficient, effective, flexible, transparent, monitored and consumable compute and storage infrastructure services capable of hosting all UoL IT services. A modern, fit-The University of Leeds (UoL) is implementing a new Data Centre Strategy (DCS). As part of this it intends to procure and implement a new, modern, converged compute and storage infrastructure that will be hosted across 2 new fully resilient data centres.
The current space and infrastructure that support IT at the University is fragmented across numerous locations that contain varying amounts of infrastructure, which we aim to replace with a consolidated, operationally-efficient converged platform that will demand considerably less power, and space at the same time as delivering significant operational and cost benefits.
In general, all applications and services — for teaching, research and corporate — will migrate into a new unified service delivery model. The exceptions being some research servers attached to instrumentation.
The new ‘hybrid cloud’ infrastructure platform and service delivery model will be delivered via 2 main data centres. Approximately 500 servers and 2,4 PB of storage will be replaced with the main migration complete in 18-24 months from date of contract award. Due to the volumes of data involved, we allow an extra 12 months to complete the migration of research data.

II.1.6)Common procurement vocabulary (CPV)

48800000, 72222300, 30236000, 30237110, 32400000, 48820000, 72500000, 72700000, 32000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of Leeds (UoL) is implementing a new Data Centre Strategy (DCS). As part of this it intends to procure and implement a new, modern, converged compute and storage infrastructure that will be hosted across 2 new fully resilient data centres.
A new strategic approach is needed to provide efficient, effective, flexible, transparent, monitored and consumable compute and storage infrastructure services capable of hosting all UoL IT services. A modern, fit-The University of Leeds (UoL) is implementing a new Data Centre Strategy (DCS). As part of this it intends to procure and implement a new, modern, converged compute and storage infrastructure that will be hosted across 2 new fully resilient data centres.
The current space and infrastructure that support IT at the University is fragmented across numerous locations that contain varying amounts of infrastructure, which we aim to replace with a consolidated, operationally-efficient converged platform that will demand considerably less power, and space at the same time as delivering significant operational and cost benefits.
In general, all applications and services — for teaching, research and corporate — will migrate into a new unified service delivery model. The exceptions being some research servers attached to instrumentation.
The new ‘hybrid cloud’ infrastructure platform and service delivery model will be delivered via 2 main data centres. Approximately 500 servers and 2,4 PB of storage will be replaced with the main migration complete in 18-24 months from date of contract award. Due to the volumes of data involved, we allow an extra 12 months to complete the migration of research data.
Estimated value excluding VAT:
Range: between 2 000 000 and 4 000 000 GBP

II.2.2)Information about options

Options: yes

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be agreed between parties.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: A Supplier Questionnaire (SQ) will be used to test that suppliers meet the minimum levels of suitability. The questions set are considered relevant and proportionate to the complexity and risks associated with the requirements of the The Supply and Installation of a Hybrid Cloud Solution.
Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Supplier Questionnaire Instructions’ document and SQ and Invitation to Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Pre-Qualification Instructions’ document and SQ and Invitation to Tender document.
Minimum level(s) of standards possibly required: Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Supplier Questionnaire Instructions’ document and SQ and Invitation to Tender document.
Minimum level(s) of standards possibly required: Please see SQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Supplier Questionnaire Instructions’ document and SQ and Invitation to Tender document.
Minimum level(s) of standards possibly required:
Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Supplier Questionnaire Instructions’ document and SQ and Invitation to Tender document.
Minimum level(s) of standards possibly required:
Please see SQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Top scoring 3-5 bidders from SQ stage — See SQ Guidance for more information.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SF/2611

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 186-334388 of 27.9.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.12.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.12.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.2.2017

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 19.12.2016 – 13:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All tenders for the University of Leeds are administered through our e-tendering System (In-Tend). To Express an Interest please go to our tender web-site at: https://in-tendhost.co.uk/universityofleeds/aspx/Home

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
United Kingdom
Telephone: +44 2079477882
Internet address: http://www.justice.org.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any appeals should be promptly brought to the attention of the Head of Procurement of the University at the email address specified in Section I.1) and will be dealt with in accordance with the requirements of the Public Contract Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Leeds
Woodhouse Lane
LS2 9JT Leeds
United Kingdom
E-mail: centralpurchasing@adm.leeds.ac.uk

VI.5)Date of dispatch of this notice:

17.11.2016

 

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