ICT Application Rationalisation for Wrexham County Borough Council

ICT Application Rationalisation for Wrexham County Borough Council

Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems.

United Kingdom-Wrexham: Information systems or technology strategic review and planning services

2016/S 176-316020

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Wrexham County Borough Council
Lampbit Street
Wrexham
LL11 1AR
United Kingdom
Contact person: Rachel Glynn-Thomas
Telephone: +44 1978292792
E-mail: rachel.glynn-thomas@wrexham.gov.uk
NUTS code: UKL23
Internet address(es):Main address: www.wrexham.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: ICT

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WCBC ICT Application Rationalisation Strategy.

Reference number: Proc-15-131 itt_57117

II.1.2)Main CPV code

72222000

II.1.3)Type of contract

Services

II.1.4)Short description:

Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.

As part of our ongoing Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72222100

II.2.3)Place of performance

NUTS code: UKL23

II.2.4)Description of the procurement:

Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.

As part of our ongoing Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.

The work will be contracted in into 2 phases:

Phase 1 will produce a high level overview assessing the application portfolio, outcomes from this work will include (but are not limited to):

— Assessing the state, risk and technical viability of the council’s current applications portfolio;

— Working with business units to produce metrics on current application cost and value;

— Identifying redundant and non-value adding applications which will free up budget and resources;

— Identifying applications which duplicate core business functions and can be replaced or consolidated to free up budget and resources.

Phase 2 will produce detailed plans for migrating applications, outcomes from this work will include (but are not limited to):

— Producing a detailed migration plan for each application which will take on any opportunities to move to an off-site/cloud hosted infrastructure;

— Identifying costs, benefits and associated risks for each application.

Note, to inform bidders as to the nature of the application estate, schedule A of the tender pack provides details of the commercial application contracts in use by the Council and gives an internally assessed grading of each Application’s potential for rationalisation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2016
End: 31/05/2018
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The work will be contracted in into 2 phases.

Please note the Council reserves the right not to proceed with the 2nd element (Phase 2) with the successful tenderer.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/10/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/10/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.

As part of our ongoing Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.

The work will be contracted in into 2 phases:

Phase 1 will produce a high level overview assessing the application portfolio, outcomes from this work will include (but are not limited to):

— Assessing the state, risk and technical viability of the council’s current applications portfolio;

— Working with business units to produce metrics on current application cost and value;

— Identifying redundant and non-value adding applications which will free up budget and resources;

— Identifying applications which duplicate core business functions and can be replaced or consolidated to free up budget and resources.

Phase 2 will produce detailed plans for migrating applications, outcomes from this work will include (but are not limited to):

— Producing a detailed migration plan for each application which will take on any opportunities to move to an off-site/cloud hosted infrastructure;

— Identifying costs, benefits and associated risks for each application.

Note, to inform bidders as to the nature of the application estate, schedule A of the tender pack provides details of the commercial application contracts in use by the Council and gives an internally assessed grading of each Application’s potential for rationalisation.

The reference number for this ITT is itt_57117.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at:http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=53149

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please refer to itt_57117.

(WA Ref:53149).

VI.4)Procedures for review

VI.4.1)Review body

Wrexham County Borough Council
Lampbit Street
Wrexham
LL11 1AR
United Kingdom
Telephone: +44 1978292792
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/09/2016

 

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