ICT Desktop Infrastructure Tender

ICT Desktop Infrastructure Tender

This tender sets out VIVID’s key requirements to ensure the new organisation has a desktop infrastructure that is high quality and provides a good user experience.

United Kingdom-Portsmouth: Computer equipment and supplies

2017/S 083-160213

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Peninsula House
United Kingdom
Contact person: Mr Ian Lichfield
Telephone: +44 2392896819
E-mail: ian.lichfield@vividhomes.co.uk
NUTS code: UKJ33
Internet address(es):Main address: http://www.vividhomes.co.uk

Address of the buyer profile: http://www.vividhomes.co.uk

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=9cf20cfb-672a-e711-80df-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=9cf20cfb-672a-e711-80df-005056b64545
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.housingprocurement.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


VIVID: ICT Desktop Infrastructure.

Reference number: DN261887

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

VIVID Homes is a new organisation formed from the recent merger between Sentinel Housing Association and First Wessex. VIVID are looking to procure new ICT Desktop Infrastructure. Please see the tender documents for more details. The time-lines for delivery schedules are very tight due to deadlines set out in the tender documents.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ33

II.2.4)Description of the procurement:

This tender sets out VIVID’s key requirements to ensure the new organisation has a desktop infrastructure that is high quality and provides a good user experience.

Existing desktop infrastructure is based on thin client architecture, with Citrix XenApp providing server hosted desktops to staff with Linux based thin clients on the desk.

We require new hardware and supporting infrastructure that will provide a fast desktop start-up and user log-on/log-off with highly responsive Windows experience. As this is a significant architecture change for the organisation we require assistance in the design and deployment of this. Once in place we require the tools to enable easy management of devices, security and applications installed on them, and to deploy new desktops.

Full details are provided in the specification.

VIVID are looking to procure approximately 360 units ordered at key intervals.

The first order will be placed on 24.5.2017 after the required standstill period.

The process will be conducted as an Accelerated Open Procedure of PCR 2015.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 6
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
Accelerated procedure

Due to the requirement to have the items supplied in conjunction with the current Office refurbishment schedules (described in the tender documents), we are unable to use the standard procurement time-scales that are required for an open procedure and meet the anticipated ordering and delivery times. The schedules for the for the office refurbishment and the specification for ICT were only confirmed on 25.4.2017 and the lead in and delivery times were confirmed through pre-market engagement.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/05/2017
Local time: 11:45
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/05/2017
Local time: 12:00
Information about authorised persons and opening procedure:

Will be opened through the portal by a member of the Executive Team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Homes and Communities Agency
United Kingdom
E-mail: mail@homesandcommunities.co.ukInternet address:https://www.gov.uk/government/organisations/homes-and-communities-agency
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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