ICT Infrastructure Services and Systems Contract

ICT Infrastructure Services and Systems Contract

Contract for the Design, Supply and Installation of ICT Infrastructure Services and Systems.

United Kingdom-Abergele: IT services: consulting, software development, Internet and support

2019/S 070-165453

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cartrefi Conwy Cyfyngedig Ltd
30457R
Morfa Gele, North Wales Business Park, Cae Eithin
Abergele, Conwy
LL22 8LJ
United Kingdom
Contact person: David Isherwood
E-mail: david.isherwood@3cconsultants.co.uk
NUTS code: UKL1
Internet address(es):Main address: http://cartreficonwy.org/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.sell2wales.gov.wales

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the Design, Supply and Installation of ICT Infrastructure Services and Systems and Related Support, Maintenance and Consultancy Services

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Cartrefi Conwy Cyfyngedig Ltd (the “Authority”) is seeking to appoint a single service provider to provide design, supply, installation, commissioning and related consultancy services to support and maintain the Authority’s ICT infrastructure services and systems.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72600000
72700000
72800000
72900000
72500000
72400000
72300000
72200000
72100000
72317000
72318000
72130000
51610000
72320000
72230000
79800000
79810000
79811000
72250000
72260000
72253000
72253100
72610000
72611000
80511000
72253200

II.2.3)Place of performance

NUTS code: UKL1
Main site or place of performance:

UKL1

II.2.4)Description of the procurement:

The Authority is seeking expressions of interest from suitably qualified and experienced service providers to deliver a contract (the “Contract”) to provide a solution (the “Solution”) undertake the design, supply and installation of the Authority’s ICT infrastructure services and systems and related support, maintenance and consultancy services (together, the “Services”). A full specification of the services for the procurement is set out in the Technical Statement of Requirements document (“TSoR”) which is available from the Portal address above.

The Authority intends to shortlist up to 5 applicants to respond to an Invitation to Submit Outline Solutions document (“ISOS”). Following the evaluation of the ISOS document, the authority will further shortlist 3 tenderers to participate in structured dialogue sessions, in which the Authority will discuss separately with each participant the scope of the services (including the provision of any optional services as described above) and each participant’s proposed solution for delivering the services.

The successful service provider will enter into a bespoke contract with the Authority for an initial period of three (3) years with an option at the Authority’s sole discretion to extend by a further period of one (1) year on two (2) occasions, giving a total possible term of five (5) years (“the Term”). The anticipated value of the contract is estimated at between 750 000 GBP and 1 000 000 GBP excluding VAT over a 5-year Term.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The successful service provider will enter into a bespoke contract with the Authority for an initial period of three (3) years with an option at the Authority’s sole discretion to extend by a further period of one (1) year on two (2) occasions, giving a total possible term of five (5) years (“the Term”).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The Authority anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of undertakings (Protection of Employment) Regulations 2006 will apply to the transfer of personnel from the incumbent service provider under this tender exercise. The detailed requirements in respect of any TUPE transfer will be set out in the proposed terms and conditions of contract, which will be provided to tenderers later in the tender process.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/05/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. The Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the Authority shall be incurred entirely at that applicant’s or tenderer’s risk.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice
London
WC1A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice
London
WC1A 2LL
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom

VI.5)Date of dispatch of this notice:

04/04/2019

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