ICT Managed Service Bracknell

Provision of an ICT managed service for Garth Hill College and Sandy Lane Primary School.

United Kingdom-Bracknell: IT services: consulting, software development, Internet and support

2017/S 019-032638

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Garth Hill College
Bull Lane
For the attention of: Nathan Whittaker
RG42 2AD Bracknell
United Kingdom
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com

Internet address(es):

General address of the contracting authority: http://www.garthhill.bracknell-forest.sch.uk/

Electronic access to information: https://in-tendhost.co.uk/minervapcs/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/minervapcs/aspx/Home

Further information can be obtained from: Minerva Procurement Consultancy Services Limited
117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road
For the attention of: Nathan Whittaker
RG24 8PE Basingstoke
United Kingdom
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
Internet address: https://in-tendhost.co.uk/minervapcs/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Minerva Procurement Consultancy Services Limited
117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road
For the attention of: Nathan Whittaker
RG24 8PE Basingstoke
United Kingdom
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
Internet address: https://in-tendhost.co.uk/minervapcs/aspx/Home

Tenders or requests to participate must be sent to: Minerva Procurement Consultancy Services Limited
117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road
For the attention of: Nathan Whittaker
RG24 8PE Basingstoke
United Kingdom
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com

I.2)Type of the contracting authority

Other: education institution

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Sandy Lane Primary School
Sandy Lane
RG12 2JG Bracknell
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ICT Managed Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of an ICT managed service for Garth Hill College and Sandy Lane Primary School. Both schools are located within a few hundred meters of each other in Bracknell, Berkshire. The ICT managed service is to provide onsite support, technical support, system monitoring, change management and service management for an initial period of 3 years with a possibility to extend the contract for 2 further periods of 12 months each.
Technical support is expected to consist of both qualified and skilled operatives on site as well as via a remote helpdesk.
TUPE is expected to apply and the relevant information has been provided within the tender documentation.
A third school in Bracknell has expressed the potential to join the Managed Service Contract during it’s duration of operation. The school is a primary school with 420 students and around 50 staff. Full information about this school’s requirements will be provided at a later date should the school wish to join the awarded contract.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is for the provision of a ICT Managed Service at Garth Hill College and Sandy Lane Primary School from December 2017. The contract is being offered for a three year period and the proposed commencement date is 01.12.2017. Garth Hill College is a secondary school and sixth form with over 1 600 students. Sandy Lane Primary School is a primary school with over 650 students. Full details of the requirements can be found in the Memorandum of Information.
As stated earlier in this notice a third primary school of around 420 students may choose to join the awarded contract at a later date.
Estimated value excluding VAT: 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 2 extensions to the initial 3-year contract. 12 months for each extension allowing for a maximum contract length of 5 years if both extensions are taken.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees, performance bonds or warranties may be required and will be advised at contract award stage.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Memorandum of Information, Pre Qualification Questionnaire and Invitation to Tender documentation for full evaluation details.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Memorandum of Information, Pre Qualification Questionnaire and Invitation to Tender documentation for full evaluation details.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please refer to the Memorandum of Information, Pre Qualification Questionnaire and Invitation to Tender documentation for full evaluation details.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.2.2017 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.2.2017 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.3.2017

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 30.3.2017 – 17:15

Place:

117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road, Basingstoke, RG24 8PE

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officials of Minerva Procurement Consultancy Services Ltd.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2022.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This is a best estimate of the date, time and location based on what is known at the time of despatch of this notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to Section VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Garth Hill College will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.1.2017

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