ICT Managed Services Dounreay

ICT Managed Services Dounreay

Provision of ICT Service and Maintenance to the Dounreay site.

United Kingdom-Thurso: IT services: consulting, software development, Internet and support

2017/S 113-227774

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Dounreay Site Restoration Limited
Dounreay, Building D2003, Caithness
KW14 7TZ
United Kingdom
Contact person: Louise Gunn
Telephone: +44 1847802487
E-mail: louise.gunn.contracts@dounreay.com
NUTS code: UKInternet address(es):Main address: www.dounreay.com

Address of the buyer profile: https://sharedsystems.eu-supply.com/ctm/Company/CompanyInformation/Index/9689

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://sharedsystems.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=9843&B=DSRL
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://sharedsystems.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=9843&B=DSRL
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: civil nuclear decommissioning

Section II: Object

II.1)Scope of the procurement


Provision of ICT Service and Maintenance to the Dounreay site.

Reference number: CTM 9558

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This PQQ has been issued by Dounreay Site Restoration Limited (DSRL) in connection with a competitive procurement for the provision of Information Technology (IT) Managed Services, conducted in accordance with the Negotiated Procedure. DSRL requires a suitably qualified and experienced organisation to deliver ICT Managed Services. This PQQ sets out the information which is required by DSRL in order to assess the suitability of organisations in terms of their technical knowledge and experience; capability; organisational and financial standing, to meet the requirements of the Dounreay site.

II.1.5)Estimated total value

Value excluding VAT: 32 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:


II.2.4)Description of the procurement:

An Information Technology Managed Services to replace an existing contract which is reaching its conclusion. Dounreay Site Restoration Limited requires a fully managed Information Technology Service to include the following areas of service:

— Network and Telephony Service,

— Infrastructure and Platforms,

— Service Desk,

— Security.

There are three options which Dounreay Site Restoration Limited are considering:

— Contract Term- 5 years +1+1, no transformation projects (plus transition);

— Contract Term-5 +1+1years only, transformation projects included (plus transition); and

— Contract Term- 7+1+1 years only, no transformation projects (plus transition).

To allow for transition, this Contract will be awarded on the 1.8.2018, with a 6 month transition period and a go-live date of 1.10.2018.

Bidders are not required to bid against all three Contract term options.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 32 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 31/03/2027
This contract is subject to renewal: yes
Description of renewals:

All contract options have the option for two 1 year Contract extensions.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The Negotiated Procedure with prior call for competition is a multi-stage process. This Pre-Qualification Questionnaire (PQQ) is the first stage of the procurement process. Responses to the PQQ will be assessed by Dounreay Site Restoration Limited (DSRL) to determine a short-list of organisations to be invited to tender using an agreed selection criteria. Selection criteria and their relative weighting are available through CTM. The PQQ process will involve the consideration by DSRL of the capability of the organisations expressing interest in the procurement by submitting responses to the pre-qualification questionnaire. The questionnaire is available through CTM.

The shortlist of organisations will be invited to tender through the issue of an ITT (Invitation to Tender). Tenders submitted will be assessed against an agreed list of award criteria to determine the Most Economically Advantageous Tender. Details of the Award Criteria and how these will be evaluated will be made available to those successful in reaching the short list and will be published as part of the Invitation to Tender (a draft copy is available though CTM).

The Negotiated Process will be a multi-stage process and it is anticipated that there will be two rounds of negotiation before Best and Final Offer (BAFO) submissions are requested.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Information stated in the procurement documents available through CTM.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 025-043901

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/07/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/08/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Detailed pre-qualification information and draft Invitation to Tender documents are available through CTM.

VI.4)Procedures for review

VI.4.1)Review body

Dounreay Site Restoration Limited
KW14 7TZ
United Kingdom
Telephone: +44 1847802487
E-mail: louise.gunn.contracts@dounreay.comInternet address:www.dounreay.com
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Information stated in the procurement documents is available through CTM.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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