ICT Services London

ICT Services London

Westminster City Council (WCC) intends to create a framework agreement for the provision of ICT services to the three London boroughs of Westminster, Hammersmith and Fulham and Kensington and Chelsea. It is envisaged that the core requirements will comprise the delivery of service desk through an integrated solution that optimises the customer’s ability to self serve, data centre services incorporating infrastructure.

UK-London: Information technology services

2013/S 017-024643

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Westminster
14th Floor, 64 Victoria Street
For the attention of: Andrew Curtois
SW1E 6QP London
UNITED KINGDOM
Telephone: +44 2076412551
E-mail: acurtois@westminster.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The London Borough of Hammersmith and Fulham
Town Hall, King Street
W6 9JU London
UNITED KINGDOM

The Royal Borough of Kensington and Chelsea
Hornton Street
W8 7NX London
UNITED KINGDOM

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
ICT services procurement for Westminster City Council, the London Borough of Hammersmith and Fulham and the Royal Borough of Kensington and Chelsea
II.2)Type of contract and place of delivery or of performance
Service category No 7: Computer and related services
NUTS code UKI11
II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Westminster City Council (WCC) intends to create a framework agreement for the provision of ICT services to the three London boroughs of Westminster, Hammersmith and Fulham and Kensington and Chelsea. It is envisaged that the core requirements will comprise the delivery of service desk through an integrated solution that optimises the customer’s ability to self serve, data centre services incorporating infrastructure as a service where appropriate and end user computing.
The services will need to be operational by November 2014 for Westminster City Council (transitioning from early 2014), by October 2016 for the London Borough of Hammersmith and Fulham and as required, based on business case, for the Royal Borough of Kensington and Chelsea.
This list is not exhaustive and consideration will be given to the inclusion of additional services, types of service provision or options for additional services that will aid the delivery of tri-borough objectives.
Additional information:
Prior to commencing any formal public procurement process, the three boroughs wish to engage with interested suppliers in relation to the proposed procurement and services by undertaking a Concept Viability Workshop (CVW) and a Suppliers’ day. The CVW will be used to establish what opportunities there may be to improve delivery and/or reduce costs, to test if the proposed requirements and commercial strategy are fit for purpose, if alternative sourcing arrangements would offer better value for money and, if so, how to proceed in the most effective way and understand any key supplier concerns. The three boroughs may use the information provided as part of the CVW to further develop their service definitions and business cases. The CVW invitation documents will be available to suppliers from mid January 2013. The invitation describes the CVW process in more detail and sets out the terms under which it will be undertaken. Suppliers that accept the terms will be provided with an information pack and the opportunity to attend the CVW event in mid February 2013 in London to meet tri-borough representatives and learn more about their ICT requirements and the proposed concept. The three boroughs are under no obligation to follow up this CVW in any way or with any interested parties.
The three boroughs will then also hold a Suppliers’ Day where further information on the forthcoming procurement will be discussed. Suppliers interested in some or all of the scope described in this PIN should email Andrew Curtois, acurtois@westminster.gov.uk to request an invitation to participate in the workshop and/ or to participate in the Suppliers’ Day.
The three boroughs wish to provide a fixed point of contact for this CVW and Suppliers’ day as set out in this PIN and interested parties are requested not to contact any other individual or team at WCC or at the other two boroughs. The three boroughs are committed to ensuring fairness, openness and transparency, and to follow EU procurement regulations. Interested parties will not be prejudiced by any response, or failure to respond, to this CVW or Suppliers’ day and a response to this PIN does not guarantee any invitation to participate in any future public procurement process that the three boroughs may conduct. Subject to the outcome of the CVW and the Suppliers’ day and the three boroughs deciding to proceed, the procurement process is currently expected to start in April 2013.
This PIN notice does not constitute a call for competition to procure any services. The three boroughs are not liable for any costs, fees or expenses incurred by any party participating in the CVW or Suppliers’ day. Any procurement of any services in due course will be carried out in accordance with the provisions of the Public Contracts Regulations 2006 (as amended).
The framework agreement is likely to be divided into three lots. Further information regarding the approach to lots, and to the procurement in general, will be provided at the CVW and the Suppliers’ day.
The contract length may well be different for each of the three boroughs and the call downs will not be simultaneous.
Lots

This contract is divided into lots: yes

II.5)Common procurement vocabulary (CPV)

72222300, 48000000, 48800000, 48810000, 64216000, 64216200

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1

1)Short description:
2)Common procurement vocabulary (CPV)

48800000

5)Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

Suppliers interested in some or all of the scope described in this PIN should email Andrew Curtois, acurtois@westminster.gov.uk to request an invitation to participate in the Concept Viability Workshop or the Suppliers’ Day. GO Reference: GO-2013122-PRO-4532913.

VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:22.1.2013

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