ICT Services Transformation for East Sussex Fire Authority
East Sussex Fire Authority seeks a long term partner to provide its IT services.
United Kingdom-Eastbourne: IT services: consulting, software development, Internet and support
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
East Sussex Fire Authority
Headquarters, 20 Upperton Road
For the attention of: Claire George
BN21 1EU Eastbourne
Telephone: +44 1323462314
General address of the contracting authority: http://www.esfrs.org/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/39167
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13157&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=13157&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Sussex Police and Fire and Rescue Services in England
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: East Sussex.
NUTS code UKJ2
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The team of approximately 800 staff (650 fire fighters and 150 support staff) serves a population of over 800 000 residents. The Authority serves an area of 179 000 hectares from 24 fire stations across East Sussex supported by a Headquarters in Eastbourne, a joint control centre in Haywards Heath, a training centre in Maresfield and 3 engineering workshops attached to stations.
Our information management department of 15 current staff manages over 1 000 devices and fields more than 600 service calls per month.
Information Technology is central to our ambitious programme of business change — it will deliver the tools to improve processes, drive down costs, enabling our people to work more flexibly and to work better with other organisations.
The Supplier partner will help us to deliver the right technologies and services progressively to meet these requirements. The initial focus will be on adopting existing services and consolidating them to improve stability and support. From this new foundation, enhancements to make better use of the tool set will be implemented and the portfolio of services will be expanded.
The Supplier will amongst other requirements:
— take on the management, maintenance and development of the current IT estate,
— help to develop a roadmap for the transformation of our IT services to support our business strategy,
— provide a full range of technical, commercial and management services for IT,
— provide a wide range of business and management consultancy services, including for strategy and architecture design, process re-engineering and information security,
— maintain and demonstrate best value for the IT service over the life of the contract, including through partnerships with specialist providers,
— develop closer integration between our systems,
— migrate custom application functionality to strategic platforms, and support the development of new functionalities through the most appropriate means,
— develop our data warehouse and reporting technologies,
— work with us to implement proven technologies to support mobile and delivered desktop working,
— where appropriate work with us to recruit the right staff to work with you,
— support and develop our telephony and paging services.
The Awarding Authority does not commit to letting contract (s) for any of the above should it become evident that it is not economically advantageous to do so.
II.1.6)Common procurement vocabulary (CPV)
72000000, 64210000, 64223000, 79400000, 79600000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
A number of other public sector bodies may also wish to contract for services through the contract to be awarded. Further details are set out in Section VI.3) below.
Estimated value excluding VAT:
Range: between 14 000 000 and 40 000 000 GBP
II.2.2)Information about options
Description of these options: It is anticipated that the initial term of the agreement will be 7 years with the possibility of extensions of 1 + 1 + 1 years making a total of 10 years maximum. In addition, the Supplier is expected to provide service for up to a further 1 year to manage migration to a successor supplier.
Contract term is subject to dialogue with bidders.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As detailed in the pre qualification questionnaire, the descriptive document, supporting information and the tender documentation for those invited to tender.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
As detailed in the pre qualification questionnaire, the descriptive document, supporting information and the tender documentation for those invited to tender.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As detailed in the pre qualification questionnaire, the descriptive document, supporting information and the tender documentation for those invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Suppliers will be expected to deliver services that demonstrate a best value approach.
There will be a Suppliers Briefing Day to be held provisionally in Uckfield, Sussex, on 11.8.2015. To attend, send a message via e-Tendering Portal (http://uk.eu-supply.com).
Further information is available in the Authority’s draft descriptive document.
East Sussex Fire Authority is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
The Authority (including successors to its functions and organisations created as a result of re-organisation or organisational changes) is procuring the public contract on behalf of itself and the following bodies delivering public services (Partner Organisations):
Fire and Rescue Services in England, as listed at: http://www.cfoa.org.uk/10007
Any such Partner Organisation will be entitled with the prior written consent, of and through the Authority to access the contract and require services to be delivered to it by the appointed organisation on the same or substantially the same terms and conditions as agreed with the Authority.
The Contracting Authority intends to use an e-Tendering system for this procurement process: http://uk.eu-supply.com
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VI.5)Date of dispatch of this notice: